900 Flashcards
If an employee is feeling harassed who should they speak with?
Discuss with Department Director
Who is responsible to help eliminate discrimination?
Each employee
Who is responsible to prevent discrimination behavior from occurring within their work jurisdiction?
Every supervisor
What does sexual harassment mean?
Unwelcome sexual advances, requests for sexual favors and other verbal, written, or physical conduct
If an employee being harassed is uncomfortable speaking with the department director, they should discuss the situation with:
Personnel Director
If a supervisor is advised of harassment, what is the supervisor’s next step?
Discuss with Personnel Director
In cases where a violation of the policy has been determined to have occurred, what happens?
Prompt remedial action
What is the Personnel Directors phone number?
572-2322
What is the address of the Personnel Department?
9525 WOPB
When did the Non-Discrimination Policy take effect?
August 2, 1994
What did the non-Discrimination policy replace?
a. Employee Harassment Strictly Prohibited and Sexual Harassment Strictly Prohibited
b. Issued on August 31, 1992
For purposes of this policy, an illegal drug is any substance which:
a. is not legally obtainable
b. is legally obtainable but has not been legally obtained
c. is being used in a manner other than prescribed
Who must be notified of an employee taking medication that may limit or impair their ability to perform the job?
Supervisor
Who needs to approve alcohol use at a City function?
City Manager in writing
The city shall require an employee to submit to drug and/or alcohol testing whenever:
It has reasonable suspicion
If a new hire fails a drug test or does not show up, how long do they have to wait to re-apply?
At least one year from testing date
Testing for drugs or illegal substances shall be done through:
a. Blood and/or urine analysis
b. At the City’s discretion
The testing for alcohol will be done through:
Blood analysis or intoxalyzer
How is the urine sample collected?
Un-witnessed unless there is a reason to believe the specimen will be altered
All positive test results will have a second test that goes through:
a. GC/MS testing
b. Gas chromatography / Mass Spectrophotometry
Employees shall be required to document their legal drug and/or substance use, within _____ of their initial drug screening test.
24 hours
Test results can be released to who?
a. Employee
b. Employee’s Union
c. Government Agency
An employee is considered to test positive for alcohol at the level of:
0.04g%
If an employee test positive and goes to a rehab center, the employee must submit to a drug test as a follow-up to such program on a _____ basis for up to _____.
a. Quarterly, semi-annual, or annual
b. For 2 years
c. Can be reimbursed by the city
Any employee that is arrested and charged/convicted of a criminal drug violation or DUI must notify _____ no later than _____.
a. Personnel Director
b. In writing
c. No later than 5 calendar days
After such violation, the Personnel Director has _____ to notify any federal agency.
10 days
When was the Code of Ethics established?
1985
Outside employment is limited to:
Incidental or occasional work
Persons that are in the General Employee’s bargaining unit may be approved for outside employment at the discretion of:
Personnel Director
Who approves all outside employment?
The City
Before accepting any outside employment, each City employee must complete what form?
Outside Employment Request Form
The Outside Employment Request Form must be approved by:
Personnel Director (as the City Manager’s designee)
Who is the Outside Employment Request Form forwarded to?
a. Personnel Department
b. Personnel Department keeps original form on file
When is the renewal for the Outside Employment Forms?
January, no later than January 31
Eligible employees are entitled how much FMLA time?
12 weeks in a 12 month period
Where does the leave come from when using FMLA?
Annual and sick
Once paid FMLA leave is exhausted, what happens?
An employee is entitled to unpaid leave for the balance of the 12 weeks
During unpaid leave, what is the insurance coverage that is provided?
Cigna, must continue to pay premiums
Who is the insurance premium paid to when on unpaid leave?
Risk Management
If the employee fails to return to duty after unpaid leave, the city may:
a. recover medical coverage premiums paid by the city
b. unless continuation, recurrence, or onset of serious health condition
What is the year of the Family and Medical Leave Act?
1993
Employees who qualify for intermittent or reduced FMLA leave may be transferred to:
An alternative position with equivalent pay and benefits
How much notice should be given if the leave is foreseeable?
Minimum 30 days
Who is notified for leave that is foreseeable?
Department Director
Does the Department Director have a right to know why employee is requesting FMLA?
No, not obligated to disclose details or reasons
How much notice should be given if the leave is unforeseeable?
Within 48 hours
Who is notified for the unforeseeable leave?
Department Director and Personnel Director
Does the employee have to provide an explanation to the Personnel Department for Family Leave?
Must provide in writing
Employees who take FMLA for a serous health condition, or to take care of family will be required to:
a. Obtain medical certification of condition
Employee on FMLA because of a serious health condition will be required to:
Produce a fitness for duty report from physician
FMLA is under which government department?
a. US Dept. of Labor
b. Wage and Hour Division
c. Employee Standards Administration
What is attached to the leave for when requesting Military Leave?
Whatever notice you receive, attach orders if you have them
Where prescription medication is involved, verification may include the employee submitting:
A prescription copy of a physician’s statement showing medication required and date of use
The type and method of testing for a substance shall be determined by:
The city in its discretion
All testing for alcohol or drugs shall be done by:
a qualified laboratory with expertise in toxicology testing and methodology
