500 Flashcards
How long are staff meeting minutes kept?
2 weeks
Where are the staff meeting minutes kept?
Sent to each fire station and copies kept at PSC
How long are Monthly Report minutes kept?
2 months
Where are the Monthly report minutes kept?
Sent to each fire station and copies kept at PSC
Information pertaining to public records are part of which code?
City Code Section 2-391
Who is the custodian of the City’s public records?
City Clerk
Section 2-392
Any request for public records shall be directed towards who?
Fire Chief’s office
Who and when was HIPPA implemented?
Federal government in 1996
When did the latest phase of HIPPA become effective?
April 14, 2003
What is the primary concern for HIPPA?
The restriction on use and disclosure of protected health information
What does PHI stand for?
Protected Health Information
What information is not allowed over telemetry? (6)
a. Patients name
b. Medical record number
c. Medicare/Medicaid number
d. Social Security number
e. Phone/fax number
f. Vehicle ID/Plate numbers
What is a central component of HIPPA?
The security of PHI
Where are completed patient reports placed?
a. Stored in specific interoffice envelopes
b. Stored in the station file cabinet (top drawer)
Who collects the EMS reports?
a. EMS Shift Supervisor for collation and QA review
b. Forwarded to billing office
What does NPP stand for?
Notice of Privacy Practices
When does a patient sign the NPP?
In non-emergent situations
When does a family member sign the NPP?
In emergent situations
Who is permitted to impose civil monetary penalties for non-compliance?
Secretary of Health and Human Services
Who is the Privacy Officer and they serve as the point of contact for what?
a. Administrative officer
b. Patient complaints, subpoenas, record requests
Who provides a copy of the patient care report?
The issuer of the subpoena
What are the three categories of computer control?
a. General
b. Administrative
c. Application
Who does the overall responsibility for the Management Information System rest with?
MIS Director
What are general controls?
Overall computer operation
What are application controls?
Data
What are administrative controls?
Responsibility and accountability
What is a function of the MIS Department?
System Administration
Who is responsible for the secure operations of all computer resources?
MIS Director/System Administrator
How often is the computer system reviewed?
Periodically
When are computer users removed?
a. No longer employed with the city
b. Have not used the system in 12 consecutive months
c. Removing users according to management (security violation)
All requests for additions, modifications, and deletions to computer access will be:
a. In writing
b. Signed by department head
c. Specifically stating the access requirements
d. Forwarded to MIS director for approval
Who is granted approval to access City computers remotely?
a. MIS personnel with responsibility over the system
b. PD and FD using MDTs
c. Other city personnel with direct approval from the MIS Director
Remote use of computers by non-city personnel may be authorized by who?
MIS Director and Finance Director
Can you use your own personal computer to access City systems?
No, unless express approval from MIS Director
Who must be contacted to have access reinstated?
MIS Department
Who often are passwords changed?
a. Every 90 days
b. password can only be used once
What is Florida’s public records law?
Chapter 119
Purchase requisitions for computers will require the approval of:
MIS director and Budget Director
City telephones shall not be utilized for any personal activities between the hours of ___ and ___.
0800 - 1700
When is using a cell phone/PDA on duty allowed?
Limited to necessary work related calls on work issued phones
When is the use of personal cell phones permitted?
When work responsibilities are not being performed
Are cameras/camera phones used on duty?
a. No, unless permission from the Fire Chief
b. Allowed in limited situations
Personal cell phones are permitted to be carried while on duty, but:
Must be on silent mode and allow voicemail to answer
Cell phone messages may be checked:
On “down time”
What should be used when using personal imaging devices?
common sense
Sunrise is considered a ___ with ___ under the Red Flag rules.
a. Creditor
b. Covered accounts
The Red Flag rules require (3)
a. Periodically identify covered accounts
b. Establish written identity prevention program
c. Administer the identity prevention program
Define account:
Continuing relationship to obtain services
Define covered account:
a. an account that offers multiple payments
b. or foreseeable risk to individuals
When does SFD determine whether it offers or maintains covered accounts?
Annually
When are Red Flags identified?
a. Annually
b. As they arise and incorporate them
Documentation of Red Flag training shall be maintained for at least:
4 Years
How often is training provided?
Annual basis
What are general orders?
a. Permanent policies not intended to change
b. Highest priority
When are GO formally reviewed?
every year
Who reviews GO?
Labor management/OPM committee
What are Administrative bulletins?
Informational in nature
When are AB formally reviewed?
every year
Who reviews AB?
Labor management/OPM committee
What are the two disabilities that qualify a patient unable to sign?
Physically or mentally
Who can sign for a patient? (6)
a. Representative
b. Legal representative
c. Relative
d. Friend
e. Representative of an institution providing care
f. Governmental agency providing assistance
What must the person write when signing for a patient? (5)
a. Patient’s name “BY”
b. their name
c. their address
d. relationship to patient
e. reason patient cannot sign
The person that signs for the patient is authorized only this time or multiple times?
Authorization is in effect indefinitely unless patient or representative revokes
What are the two types of run reports?
a. Computerized NIFRS
b. Sunrise FR EMS report
What is used to document all emergency and non-emergency runs?
Different run reports
What is the computerized NIFRS used for?
Document incidents electronically
What is Module 1 used for?
a. NIFRS basic
b. All incidents
What is module 3 used for?
Structure Fires
What is module 7 used for?
HazMat
What is the SFR EMS report used for?
Document each patient treated or should have been treated
Where is the patient’s ECG stapled?
To the “card stock” with name and log number
How many vital signs are necessary?
minimum of two sets
The section under “oral intubation” is intended to remind personnel of what?
Verify tube placement with:
a. EDD
b. SaO2
c. ETCO2
Documentation of IV insertion will be in the _____ section and must include:
a. Narrative section
b. includes size, location, and fluid used
Who requires a ZIP code of the incident location and mileage?
Health Care Finance Administration (HCFA)
Who classifies patients for billing purposes?
Health Care Finance Administration (HCFA)
What is BLS classified as?
a. Blueprint for EMT-B
b. Include peripheral IV line
What is ALS classified as?
a. One or more ALS interventions
b. EMT-I and EMT-P
What is ALS-2 classified as? (7)
At least 3 different medications and/or:
a. Defib/Cardioversion
b. Pacing
c. IO
d. Central line
e. Intubation
f. Surgical airway
g. Chest compressions
In the event that more narrative space is needed, what is used?
Supplemental Patient Forms
Who is responsible for writing the narrative on multi-unit responses?
All incident commanders:
a. Unit assignment in chronological and systematic order
b. Incident outcome
What happens when the electronic reporting system is down?
Documented by hand on forms provided or blank sheet of paper
Who is responsible for the quality assurance and accuracy of the reports being generated in the reporting system?
B/C
Who ensures that every call for service is appropriately documented?
Station commanders and shift commander
Who has the authority to destroy documentation?
Authority of Fire Chief or designee
