4.2 - Given a scenario, analyze project centric documentation

Question 1

Project Charter

Answer 1

• formally authorizes and launches a new project, developed with SOW
• project purpose
• problem statement
• project authorization
• scope definition
• project objectives
• project description
• project deliverables
• project milestone/cost estimates
• general project approach
• constraints/assumptions
• risks
• project stakeholders
• related documents
• project organizational structure
• issuing authority

Question 2

Issues Log

Answer 2

• issue log/issue register is a document used to track, list and assign project items that need to be addressed by the project team
• can be used to track project issue, each issues unique number, status, and individuals responsible for resolving by certain dates

Question 3

Organizational Chart

Answer 3

• visual representation of a projects organizational structure
• shows both reporting relationships within project and projects relationship to the parent organization

Question 4

Scope Statement

Answer 4

• defines project, what it does and doesn’t need to accomplish
• typically includes: project objectives, deliverables, exclusions, and requirements, constraints, assumptions
• include project acceptance criteria

Question 5

Communication Plan

Answer 5

• details who to communicate with, how often and the method/format of communication

Question 6

Project Schedule

Answer 6

• teams plan for starting and finishing activities on specific dates and in certain sequences
• specifies planned dates for meeting milestones
• coordinates activities from master plan to complete objectives on time
• tracks schedule performance and keep upper management/stakeholders informed about status

Question 7

Status Report

Answer 7

• summary of activities over a cumulative period of time

Question 8

Dashboard Information

Answer 8

• simple status board with colored indivates, provides project component details at a glance

Question 9

Dashboard Information

Answer 9

• simple status board with colored indicates, provides project component details at a glance

Question 10

Meeting Agenda/Meeting Minutes

Answer 10

• Meeting minutes: record of what happened at a meeting, provided for someone who did not attend the meeting to stay informed, archived for future reference
• Meeting agenda: written/distributed beforehand, focus on agenda topics, others should be pushed to end of meeting or to next emeting

Question 11

Meeting Agenda/Meeting Minutes

Answer 11

• Meeting minutes: record of what happened at a meeting, provided for someone who did not attend the meeting to stay informed, archived for future reference
• Meeting agenda: written/distributed beforehand, focus on agenda topics, others should be pushed to end of meeting or to next meeting