4. Integration Flashcards
What is Project Integration Management?
Project integration management includes the processes and activities to identify, define, combine, unify, and coordinate the various processes and project management activities within the Project Management Process Groups.
Project integration management includes making choices about?
- Resource allocation,
- Balancing competing demands,
- Examining any alternative approaches,
- Tailoring the processes to meet the project objectives, and
- Managing the interdependencies among the project management knowledge areas.
What are the Project Integration Management processes?
- 1 Develop Project Charter
- 2 Develop Project Management Plan
- 3 Direct and Manage Project Work
- 4 Manage Project Knowledge
- 5 Monitor and Control Project Work
- 6 Perform Integrated Change Control
- 7 Close Project or Phase
Define the process ‘Develop Project Charter’
The process of developing a document that formally authorises the existence of a project and provides the project manager with the authority to apply organisational resources to project activities. The key benefits of this process are that it provides a direct link between the project and the strategic objectives of the organisation, creates a formal record of the project, and shows the organisational commitment to the project.
Who initiates a project?
Projects are initiated by an entity external to the project such as a sponsor, program, or project management office (PMO), or a portfolio governing body chairperson or authorised representative.
What factors may favorise the creation of a business case or initiate a project?
o Technological advance o Ecological impact o Legal requirement o Customer request o Organisational need o Market demand o Social need
What are the enterprise environmental factors that can influence the Develop Project Charter process?
- Government or industry standards (e.g., product standards, quality standards, safety standards, and workmanship standards),
- Legal and regulatory requirements and/or constraints,
- Marketplace conditions,
- Organisational culture and political climate,
- Organisational governance framework (a structured way to provide control, direction, and coordination through people, policies, and processes to meet organisational strategic and operational goals), and
- Stakeholders’ expectations and risk thresholds.
What are the organisational process assets that can influence the Develop Project Charter process?
- Organisational standard policies, processes, and procedures;
- Portfolio, program, and project governance framework (governance functions and processes to provide guidance and decision making);
- Monitoring and reporting methods;
- Templates (e.g., project charter template); and
- Historical information and lessons learned repository (e.g., project records and documents, information about the results of previous project selection decisions, and information about previous project performance).
What are the inputs of the Project Charter Process?
1. Business documents
• Business case
• Benefits management plan
2. Agreements
3. Enterprise environmental factors
4. Organisational process assetsWhat are the tools and techniques of the Project Charter Process?
- Expert judgment
- Data gathering
• Brainstorming
• Focus groups
• Interviews - Interpersonal and team skills
• Conflict management
• Facilitation
• Meeting management - Meetings
What are the outputs of the Project Charter process?
- Project Charter
2. Assumption Log
Expertise needed for the Project Charter Expert Judgment technique
- Organisational strategy,
- Benefits management,
- Technical knowledge of the industry and focus area of the project,
- Duration and budget estimation, and
- Risk identification.
What are the contents of a Project Charter?
- Project purpose;
- Measurable project objectives and related success criteria;
- High-level requirements;
- High-level project description, boundaries, and key deliverables;
- Overall project risk;
- Summary milestone schedule;
- Preapproved financial resources;
- Key stakeholder list;
- Project approval requirements (i.e., what constitutes project success, who decides the project is successful, and who signs off on the project);
- Project exit criteria (i.e., what are the conditions to be met in order to close or to cancel the project or phase);
- Assigned project manager, responsibility, and authority level; and
- Name and authority of the sponsor or other person(s) authorising the project charter.
What is an Assumption log?
Output of the Project Charter process, the assumption log is used to record all assumptions and constraints throughout the project life cycle.
What is the process of Develop Project Management Plan?
Develop Project Management Plan is the process of defining, preparing, and coordinating all plan components and consolidating them into an integrated project management plan. The key benefit of this process is the production of a comprehensive document that defines the basis of all project work and how the work will be performed.
What are the inputs of Develop Project Management Plan?
- Project Charter
- 19 Outputs from other processes
- Enterprise environmental factors
- Organisational Process Assets
What are the tools and techniques of Develop Project Management Plan?
- Expert judgment
- Data gathering
• Brainstorming
• Check lists
• Focus groups
• Interviews - Interpersonal and team skills
• Conflict management
• Facilitation
• Meeting management - Meetings
What are the outputs of Develop Project Management Plan?
- Project Management Plan
What are the enterprise environmental factors that can influence the Develop Project Management Plan?
- Government or industry standards (e.g., product standards, quality standards, safety standards, and workmanship standards),
- Legal and regulatory requirements and/or constraints,
- Project management body of knowledge for vertical market (e.g., construction) and/or focus area (e.g., environmental, safety, risk, or agile software development);
- Organisational structure, culture, management practices, and sustainability;
- Organisational governance framework (a structured way to provide control, direction, and coordination through people, policies, and processes to meet organisational strategic and operational goals), and
- Infrastructure (e.g., existing facilities and capital equipement).
What are the organisational process assets that can influence the Develop Project Management Plan process?
• Organisational standard policies, processes, and procedures;
• Project management plan template, including:
o Guidelines and criteria for tailoring the organisation’s set of standard processes to satisfy the specific needs of the project, and
o Project closure guidelines or requirements such as the product validation and acceptance criteria.
• Change control procedures, including the steps by which official organisational standards, policies, plans, procedures, or any project documents will be modified and how any changes will be approved and validated;
• Monitoring and reporting methods, risk control procedures, and communication requirements;
• Project information from previous similar projects (e.g., scope, cost, schedule and performance measurement baselines, project calendars, project schedule network diagrams, and risk registers); and
• Historical information and lessons learned repository.
Expertise needed for the Project Management Plan Expert Judgment technique
- Tailoring the project management process to meet the project needs, including the dependencies and interactions among those processes and the essential inputs and outputs;
- Developing additional components of the project management plan if needed;
- Determining the tools and techniques to be used for accomplishing those processes;
- Developing technical and management details to be included in the project management plan;
- Determining resources and skill levels needed to perform project work;
- Defining the level of configuration management to apply on the project;
- Determining which project documents will be subject to the formal change control process; and
- Prioritising the work on the project to ensure the project resources are allocated to the appropriate work at the appropriate time.
What is a Project Management Plan?
The project management plan is the document that describes how the project will be executed, monitored and controlled, and closed.
What is the Direct and Manage Project Work process?
Direct and Manage Project Work is the process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project’s objectives. The key benefit of this process is that it provides overall management of the project work and deliverables, thus improving the probability of project success.
What are the inputs of Direct and Manage Project Work?
1. Project Management Plan
• Any components
2. Project documents
• Change Log
• Lessons learned register
• Milestone list
• Project communications
• Project schedule
• Requirement traceability matrix
• Risk register
• Risk report
3. Approved change requests
4. Enterprise environmental factors
5. Organisational process assetsWhat are the tools and techniques of Direct and Manage Project Work?
- Expert judgment
- Project management information system
- Meetings
What are the outputs of Direct and Manage Project Work?
- Deliverables
- Work performance data
- Issue log
- Change requests
- Project management plan updates
• Any components - Project documents updates
• Activity list
• Assumption log
• Lessons learned register
• Requirements documentation
• Risk register
• Stakeholder register - Organisational process assets updates
What are the enterprise environmental factors that can influence the Direct and Manage Project Work process?
- Organisational structure, culture, management practices, and sustainability;
- Infrastructure (e.g., existing facilities and capital equipment); and
- Stakeholder risk thresholds (e.g., allowable cost overrun percentage)
What are the organisational process assets that can influence the Direct and Manage Project Work process?
- Organisational standard policies, processes, and procedures;
- Issue and defect management procedures defining issue and defect controls, issue and defect identification and resolution, and action item tracking;
- Issue and defect management database(s) containing historical issue and defect status, issue and defect resolution, and action item results;
- Performance measurement database used to collect and make available measurement data on processes and products;
- Change control and risk control procedures; and
- Project information from previous projects (e.g., scope, cost, schedule, performance measurement baselines, project calendars, project schedule network diagrams, risk registers, risk reports, and lessons learned repository).
What is a change request?
A change request is a formal proposal to modify any document, deliverable, or baseline.
