16 - Managing Projects

Question 1

Chobham Road: talk me through how you undertook a desktop survey?

Answer 1

-Google maps to gain general understanding of structure and condition
-Reviewed repair history, asbestos surveys and historic files.
-Reviewed Newham accomodation standards
-In order to prepare myself for joint visit

Question 2

Chobham Road: what did you include in the preconstruction information?

Answer 2

• Compiled project brief:
• Repairs history
• stock condition data
• Historic asbestos reports
• Floor plans
• Comissioned full R&D survey
• Historic H&S files
• Alert register
• Contact details

Question 3

Chobham road: give me an example of how you identified poor condition of internal components?

Answer 3

Visual inspection, and tested workings of components.

Kitchen and bathroom aged, not modern facilities. Heavily stained. Blown tiles. Minor cracking. Signs of water ingress.

Question 4

What is a Project Execution Plan (PEP)?

Answer 4

The governing document that establishes the means to execute, monitor, and control projects

Question 5

What is an audit?

Answer 5

A systematic inspection of a process or procedure to assess compliance with requirements or regulations.

An independent, objective assurance and consulting activity designed to add value and improve an organisation’s operations. It helps an organisation accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes.

Question 6

How do you assess the performance of a project and its individiaul stakeholders

Answer 6

Lessons learned
Close-out meeting
Resident satisfaction forms
KPIs
End user feedbacl
Int & Ext auditing
Progress reporting

Question 7

Explain the RIBA stages

Answer 7

Project scans from stage 1 - 6, stage 0 is the decision whether to initiate a project.. Stage 7 covers use of the building.

0 - Strategic Definition
1 - Preparation and briefing
2 - Concept design
3 - Spatial Coordination - PA
4 - Technical Design - BC & T
5 - Manufacturing and Construction
6 - Handover
7 - In Use

Organises process of briefing, designing, constructing, operating into 8 stages.
Each with own outcomes, core tasks, and information exchanges required at each stage.

Question 8

Expalin the stages of a project lifecycle

Answer 8

Initiating. - determine the vision for your project, objectives, deliverables, risks

Planning.- work with the team to put the full infrastructure in place and delegate certain tasks. incl project scope, resource plan, budget estimate, work breakdown structure

Executing. - put project plan into action

Monitoring/controlling. - oversee project of project, meetings, quality control

Closing - formally close out project, sign off process incl close-out meeting

Question 9

What is your role in the project lifecycle?

Answer 9

*Oversee/manage the lifecycle to success:
* organise team
* manage timelines
* make sure work is done
* decision making/point of contact
* go-to between SH’s and delivery team
* establish the objectives and deliverables
* control quality, time, budget

Question 10

What can be found in the project execution plan?

Answer 10

• Project definition, brief, critical success factors (objectives, scope)
• Roles and responsibilities, incl key stakeholders and communication
• Cost plan and cost mgt procedures
• Risk management
• Programme management
• Contracting and procurement
• Administration and procedures
• Health and safety
• Quality assurance
• Project completion process
• Post project evaluation