10.2 Flashcards
Office Function Tasks - Construction Phase
Define Contract Administration (CA)
The services provided by an architect during the construction phase of a project. For stipulated construction price contracts, these services are outlined in detail in in one of the Schedules of Architect’s Services which accompany the Canadian Standard Form of Contract for Architectural Services - RAIC Document Six.
What type of documentation does the contractor provide prior to construction?
- Receive and forward bonds
- Proof of insurance
- Schedule (Distribute schedule of submittals)
- Schedule of values
- List of subs
- Site super qualifications
- WCB documentation (proof of current standing with local health and safety)
What is the purpose of a Bid Bond? Performance Bond?
Bid Bond - Provides assurance to the principal (typically the owner) that the contractor will accept the contract as bid.
Performance Bond - Covers the owner up to the amount of the bond (to complete the project) in the event of default on the part of the contractor.
What is the purpose of a Schedule of Values?
To assist the architect in evaluating applications for payment. They should be be broken down into a level of detail that shows trade line items so it is helpful to the architect.
What type of documentation is required to effect changes to contract documents?
- Supplemental Instructions (No-cost change)
- Change directive/Potential Change Order
- The resulting Change Directive
What is a Request for Information (RFI?)
A document that seeks information from a party capable of providing a response. Generally they are requesting clarification, highlighting potential issues, or proposing an alternate method.
What is a Change Order (CO)?
A written amendment to the contract prepared by the consultant and signed
by the owner and the contractor stating their agreement upon:
- A change in work
- Method and/or amount of adjustment to the contract price
- Extend of the adjustment of the contract time
What is a Change Directive (CD)?
A written instruction prepared by the consultant and signed by the owner
directing the contractor to proceed with a change in the work within the general scope of the contract documents prior to the owner and the contractor agreeing upon an adjustment in contract price and contract time.
What are Supplemental Instructions (SI)?
An instruction not involving adjustments in the contract price or contract time, in the form of specifications, drawings, schedules, samples, models or written instructions, consistent with the intent of the contract documents. It is issued by the consultant to supplement the contract documents as required for the performance of the work.
Explain the tasks associated with the review of shop drawings, submittals, etc.
Contractor Review - Quantities, dimensions, accuracy and spec compliance.
Architect Review - Design intent, finishes, spec compliance.
Consultants - Review aspects related to their scope and return to architect
What are Shop Drawings?
A drawing, diagram, schedule or data prepared on behalf of the contractor to indicate precise details of the construction materials, products or installation. Usually prepared by the “shop” or the trade, or the manufacturer, supplier or fabricator responsible for the particular product.
- Used to expand on information found in the drawings
Explain the terms and conditions of a contract concerned with deficiencies, take-over procedures, commissioning, indemnification and warranty.
1.Closeouts - Ready for takeover - Substantial performance which starts warranty period and Lien period.
2. Release of holdback - 1 Day after lien period.
3. Final Certificate of Payment - When all deficiencies are complete.
4. Final submissions - O+M’s, As-built’s, maintenance materials, warranties.
5. Occupancy - Conditional or Unconditional
6. Warranty Period - 1 year review and report with contractor.
7. Client Management Plan - Address needs, preferences and process of client.
What are the tasks associated with the payment for the work for the architect/consultants?
- Receiving the progress claim submitted by the contractor.
- Review the schedule of values for completeness and for an accurate and realistic distribution of cost.
- Conduct a field review to determine if the percentage corresponds with the contractor’s progress claim, assisted by consultants.
- Prepare the certificate of payment (Includes percentage of work completed, contractors progress claim, change order and holdbacks)
What is a certificate of substantial performance?
A certificate issued under the appropriate lien legislation attesting that the contract between the owner and the contractor is substantially complete.
What is a lien?
A legal claim on real property to satisfy a debt owed to the lien claimant by the property owner. This claim can carry the right to sell the property upon default.
