05_Medical_Logistics Flashcards
What year was the Naval Medical Supply Depot in Brooklyn, NY established?
1850
What year did congress authorize the Medical Supply Depot to produce supplies for the DON?
1853
What year was the Naval Medical Supply Depot changed to the Bureau of Supplies and Accounts?
1952
DLA?
Defense logistics agency
NAVSUP?
Naval Supply Systems Command
NAVMEDLOGCOM?
Naval Medical Logistics Command
Logistics encompasses the acquisition, accounting, __________ and __________ of assets with the DON?
Sustainment & Disposition
Fiscal administration is the ultimate responsibility of who?
Each commanding officer
Who established the organizational structure for Medical Logistics Departments?
The Chief, Bureau of Medicine and Surgery (BUMED)
Food service or Linen Management may also be assigned to medical logistics?
TRUE
How does the DLA maintain centralized inventory management and distribution of material worldwide?
Federal Supply System
What are the most notable forms of procurement used by material managers?
Defense Supply Center Philadelphia (DSCP) prime vendor program & International Merchant Purchase Authorization Card (I.M.P.A.C.)
What is the NAVSUP P-485?
Manual designed to institute standardized supply procedures
The NAVSUP P-485 consists of what three volumes?
1) Afloat
2) Appendices
3) Ashore
What is the NAVSUP P-409, MILSTRIP/MILSTRAP manual?
A handy reference booklet containing codes and definitions used on a daily basis
What is the NAVMED P-5132, Bureau of Medicine and Surgery Equipment Management Manual
Reiterates the DON policy & provides equipment management procedures.
Contracting Authority?
Dollar limitation and acquisition methods
Commitment?
Funds approved and set aside
Ratification?
Commitment reviewed and documentation forwarded to ratifying official
Procurement Administrative Lead Time (PALT)?
Time between order and requisition.
Priority Designator?
Two digit # used by customer to determine urgency of an item
Required Delivery Date (RDD)?
Date required by customer
Authorized Requisitioner?
Designated in writing. Usually DIVO or DEPT Head
Micro-Purchase?
Supplies or services that do not exceed the current competitive threshold of $3,000
Non-procurement official?
Non-purchasing official may place orders with government-wide commercial purchase card. < $3,000 & no more than 20K annually
SERVMART?
Source to purchase non-medical admin material, including cleaning gear
Federal Acquisition Regulation (FAR)?
Primary regulation used by all Federal Executive agencies
Defense FAR Supplement (DFARS)?
Guidance for the FAR regarding DOD activities
Navy Acquisition Procedures Supplement (NAPS)?
A document providing guidance to FAR and DFARS for Navy contracting personnel
Competitive Threshold?
Quotes from at least 3 different vendors must be obtained in excess of $3,000
Separation of Functions?
The same person cannot initiate, award, and receive material. At a minimum, the same person cannot award and receive
Bulk Stock?
Material in full, unbroken containers
Federal Supply Schedule (FSS)?
Collection of multiple award contracts to purchase from outside vendors
Controlled Equipage?
Controlling equip. that is mission essential, protection of life, relatively valuable, easily converted to personal use
Reserve Stock?
Items on hand for specific purpose (i.e. decontamination supplies)
Standard Stock?
Material under the control of an inventory manager and identified by NIIN
Who assigns the operating budget?
CNO, Fiscal Management Division
Funds are distributed as operating targets (OPTARs) and divided how?
Four equal quarterly divisions
What system is designed to permit the classification of all items of supply used by the federal govt?
Federal Supply Classification (FSC)
What two, two-digit numeric codes make up the FSC?
Supply group, supply class
How many digits are in an NSN?
13
What are the first four digits of an NSN?
Federal supply classification (FSC)
How many digits are in a NIIN?
9
What are the first two digits of a NIIN?
National Codification Bureau NCB
Cost of keeping stock includes what?
Expense of storing, counting, and rotating the inventory
Number of demands over a specified period is called what?
Demand frequency
What is usually the minimum criteria for stocking an item in the warehouse?
Three recurring demands within one quarter
What two ways are supply levels expressed?
Numerical terms, Months of usage
How many measurements are used in expressing the supply level of any stock?
4
What is the Operating Level?
Material required to sustain operations between replenishment shipments (usually 7 dyas)
What is the Safety Level?
Quantity over and above the operating level in case shipment is late (generally 14 days)
What is the Stockage Objective?
Minimum quantity of stock required to support current operations. (Sum of operating and safety)
What is Requisitioning Objective?
Max stock on hand and on order. Stockage objective and quantity that will be consumed between requisition and receipt
What is the current approved shipboard computer program used to track medical supply?
SAMS (SNAP Automated Medical System)
Re-Order Point (ROP)?
Level at which a replenishment action is indicated
Order and Ship Time (OST)?
Elapsing time between order and shipment (usually 30 days)
What forms are used to order BUMED-controlled items?
6700/13 (? $1,000 - < $249K), 6700/12 (? $250K)
What instruction contains a list of all books and pubs that must be maintained at an activity?
NAVMEDCOMINST 5600.1 & NAVMEDCOMINST 6820.1
What form is used to order items that have an NSN?
DD Form 1348
What form is used to order items that cannot be identified by an NSN?
DD Form 1348-6
What form may be used for ordering open market items and is known as the Requisition and Invoice Shipping Document?
DD Form 1149
What form should be used to procure GSA contract items such as medical books, journals, and BUMED-controlled items?
DD Form 1149
What form is used for open market orders placed with a vendor?
DD Form 1155
What is the hierarchy of supply sources?
SERVMART, Federal Supply System, Federal Prison Industries, NIBINISH, GSA, DPSC, Prime Vendor Contracts
Federal Prison Industries (FPI) items are typically what?
Furniture
Where can state-of-the-art equipment be purchased at a significantly reduced price?
Defense Personnel Support Center (DPSC)
What is the most successful initiative to streamline medical/dental logistics?
Prime Vendor program
What is reconciliation?
Bring stock and stock records into agreement
What happens if a physical count doesn’t match the automated inventory system?
A different person will count.. Counting continues until a correct match
What type of inventory is conducted monthly and unannounced?
Controlled Substances Inventory Board
What type of inventory is conducted annually, at custodian turnover, or when random sampling fails to meet 90% accuracy?
Bulkhead-to-bulkhead (wall-to-wall)
What type of inventory is a physical count of all items of the same cognizance symbol or federal supply class?
Specific Commodity Inventory
What type of inventory occurs on a scheduled basis and is designated for separate identification and inventory control?
Special Material Inventory
Medical supplies are examples of what type of inventories?
Specific commodity and special material
What type of inventory is unscheduled, used to verify existence of a specific item and directed by higher authority?
Spot Inventory
What is the goal of location surveys?
98% location match
What type of inventory is required on items with a high turnover rate?
Velocity Inventory
What type of inventory is scheduled annually and is done to measure the stock record accuracy for a segment of material on hand?
Random Sampling Inventory
What type of inventory is not carried on the Medial Logistics inventory record?
Department Inventory
What instruction governs release of war reserve material?
OPNAVISNST 4080.1 series
Aisles should be how wide?
Generally 1.5 times the width of the largest cart or vehicle
Boxes must be stored how far below sprinkler heads?
18”
What is the most commonly encountered receipt?
DOD Single line item Release/Receipt Document? DD Form 1348
Regardless of receipt document, the receiver must do what?
Sign & Date document, circle the quantity accepted
What does “checking-in material” mean?
Ensuring that the material received is the same as what was ordered
What type of documents are used in the receiving process?
DD Form 1155 - Request for quotations, NAVCOMPT Form 2276 - Request for contractual procurement, DD Form 250 - Material Inspection and Receiving Report
What is another term used to describe Stock or Direct Turn Over (DTO)?
Demand supported
Routine shipments should have at least what length shelf life remaining?
6 months
What is an SF 364?
Report of Discrepancy (ROD)
What does FIFO mean?
First in, first out
How is material rotated if it does not have an expiration date?
Manufactured (MFR) date
How are items rotated in the bulk area?
Top to bottom
Where are shelf life codes listed?
NAVSUP Publication 4100
HMIS?
Hazardous Materials Information System
OSHA issued what standard to help protect the HMs right to work in a safe/healthy environment?
The Hazard Communication Standard
Hazardous Technical Information Services (HTIS) maintains what?
Data base of MSDSs
Where should compressed gases be stowed?
On the weather deck or shock resistant bracket
Acid lockers are leak-proof and lined with what?
Lead
What is used to store material that is unsuitable for issue?
Suspended or “J” Stock
What term describes scheduled maintenance ashore?
Preventative maintenance (PM)
How many categories of Property, Plant and Equipment (PP&E) have been defined in SECNAVINST 7320.10?
Three
A subcategory of PP&E sometimes referred to as Garrison Property?
Personal Property
What type of property has a fair market value of ? $250K and a recovery period ? 24 months?
Capitalized Personal Property
Minor Personal Property has an acquisition cost > _______ and < _________?
$5K, $250K
Sub-Minor Personal Property has an acquisition cost of what?
< $5K
HIPPA was established in what year?
1996
What committee provides oversight of scarce equipment resources?
Equipment Program Review Committee (EPRC), should meet at least semi-annually
The EPRC will prioritize acquisitions how often?
Twice per fiscal year
How are published lists of excess/available equipment managed?
Shared Procurement Program
When should NAVMED P-5132 be referred to?
References for obtaining special materials
Operation and Maintenance (O&M) appropriation is the source for funding what?
Minor equipment
Leasing is appropriate if what two conditions are met?
Immediate use is required to meet program/system goals. Circumstances do not support purchase
What introduced the requirement for facilities to report equipment with a probability to cause death, injury or illness?
Safe Medical Devices Act (SMDA) of 1990
What form is used to report complaints of medical material and submitted to the Defense Personnel Support Center (DPSC)?
SF-380
Classifications of complaints are grouped in what three classes?
Type 1: May cause serious illness or death,
Type, Type 3: Unsat, but may be used if there is no direct hazard (i.e. electrical shock)
Report type 2 and 3 reports within how many days from the date of incident?
10
BUMED activities are responsible for conducting what two types of inventories?
Master Equipment Inventory (annually), Triennial Inventory
What is the first rule for performing user maintenance?
Read manufacturers instructions
What are the three maintenance levels?
Level 1(Performance Testing): Performed before, during, and after equipment usage, Level 2 (Preventative Maintenance): Scheduled, performed by BMET, Level 3: Depot level maintenance - complete overhaul
What form is used for a work order?
NAVMED 6700/4
What is a Property Survey?
Procedure used when material is lost, damaged, or destroyed.
When equipment is lost, damaged or destroyed, what form must be filled out?
Report of Survey, DD Form 200 (IAW NAVMED P-5132)
What volume of the NAVSUP manual provided detailed instructions on filling out DD Form 200?
Volume 3
6505
Drugs and Biologicals
6509
Veterinary drugs
6510
Surgical dressing materials
6515
Med surgical instruments, equipment, supplies
6520
Dental stuff
6525
Imaging
6540
Opthalmic
6545
Field med sets
