What is Procurement ? Key players, basic rules Flashcards
Purchasing vs. Procurement
Purchasing is the process of how goods and services are ordered
Procurement deals with the sourcing activities, negotiation and strategic selection of goods and services
Contract Administrator (definition)
125-246-0110
The officer, employee, or other individual designated in Writing by an Authorized Agency, by name or position description, to conduct the Contract Administration of a Contract or class of Contracts.
PROCUEMENT (definition ORS)
ORS 279 A.010 (w) “Procurement means the act of purchasing, leasing, renting or otherwise acquiring goods or services.
Procurement (definition OAR)
OAR 125-246-0110 (112) Procurement means the act of purchasing, leasing, renting, or otherwise acquiring or selling: Supplies and Services, Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services and Related Services; and Public Improvements.
Delegation (needs revision)
279A.075 Delegation(a) a person or agency that has an authority under the code may delegate and sub-delegate the exercise of the authority in whole or in part
ORS 279 A.050 Delegation
DAS (Director)->CPO->DPO->Individual in Agency
Delegation must be in writing
must detail the type and threshold of the delegation.
Goods
Supplies,equipment, materials, personal property, including any tangible, intangible and intellectual property and rights and licenses
Services
Services ancillary to the supply of the goods, such as transportation and insurance, and any other incidental services, such as installation, commissioning, provision of technical assistance, training and other such obligation of the supplier covered under the contract
Trade Services RULE
OAR 125-246-0110
Trade Services definition
all remaining services that do not meet the definition for Personal Services
Different agencies have different interpretation
SCOPE OF WORK
clearly and succinctly describes the purpose, specific objectives and overall boundaries of a purchase so the proposers can understand the magnitude of the anticipated effort
SME
Subject Matter Expert
STAKEHOLDERS
Individuals who have an interest in the needed goods or services
Procurement File OAR
OAR 125-246-0556
Procurement File contains…
…all information related of the procurement. Must contain:
1. all written documents related to the procurement
2.executed contract, amendments
3.solicitation
4.statement of justification for selected provider and sourcing method
5. copy of each received offer
6.methods used to notify a perspective providers
7.all documents describing how provider was selected
