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OPBC Oregon Procurement Basic Certificate > Applicability & Authority > Flashcards

Applicability & Authority Flashcards

1
Q

Sustainability ORS

A

ORS 184 Sustainability

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2
Q

Interstate Cooperation

A

ORS 190 Interstate Cooperation

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3
Q

Disadvantages Business Enterprises (COBID)

A

ORS 200 Disadvantages Business Enterprises (COBID)

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4
Q

Public Contracting- Oregon Forward

A

ORS 279 Public Contracting- Oregon Forward

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5
Q

Public Procurement Code

A

ORS 279 A, B, C Public Procurement Code

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6
Q

DAS and DOJ OARS

A

OAR 125 AND 137 DAS and DOJ OARs

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7
Q

Define CONTRACTING AGENCY:

A

Public Body authorized by law to conduct a procurement. This is speaking to all state and local public agencies within Oregon.

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8
Q

Define STATE CONTRACTING AGENCY:

A

Executive department entity authorized by law to conduct a procurement. Only speaks to state agencies.

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9
Q

ORS 279A.159

A
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10
Q

OAR 125-246-0140

A
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11
Q

279.A.025 Application of PCC applies to all public contracting except: **

A

(2) See specific agencies cited in above citation : Lottery, Corrections*****
(3) Contracting activities (textbook, timber, etc….)
(4) ORS 279A.200 TI

pg 8

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12
Q

Authority OAR

A

Procurement Authority OAR 125-246-0110(13)

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13
Q

Procurement Authority

A

the power to conduct any part or function in the Procurement process.
OAR 125-246-0110 (113)

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14
Q

Signature

A

When an authorized agency has delegated Authority the authorized Agency’s signature constitutes both the execution and the approval of the contract. It involves the agency’s and an individual’s authority to commit or encumber funds, financially obligate the Agency…

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15
Q

ORS 279A.050

A

The Legislature grants procurement authority to DAS and 14 agencies according to ORS 279A.140 AND ORS 279A.050
15 AGENCIES TOTAL

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16
Q

ORS 279A.140

A

Authority to Director of DAS
DAS shall procure ALL procurement and administer the contracting for goods, services and personal services for agencies unless the agency is stated in ORS 279A.050

17
Q

DOJ MODEL RULE : ORS 279A.065

A

Direct the DOJ to create OARs that are appropriate for all contracting agencies to use

18
Q

Delegation 279A.075

A

A person or agency that has an authority under the code may delegate and sub-delegate the exercise of the authority in whole or in part
DPO Designated Procurement Officer

19
Q

ORS 279 A.050 Delegation

A

Director of DAS->CPO->DPO->Individual in Agency

20
Q

ORS 279A.050 Agency Delegation

A

Director->CPO(optional)->Individual in Agency

21
Q

Delegation under DAS OAR 125-246-0170

A

Director->CPO->DPO->Individual in Agency

22
Q

SCOPE OF WORK

A

Ideal Outcome
Defines the Parameter of what could be included
Summary
Core of the solicitation document
How to solve problem

23
Q

STATEMENT OF WORK

A

Explain the detailed agreement
Specified details about the commitments and performance
Core of the contract

24
Q

ORS 279B.200-215 Scope of Work

A

The purpose, specific objectives and overall boundaries of a purchase so the proposers can understand the magnitude o f the anticipated effort

25
Q

Small Procurement

A

up to $10,000

26
Q

Intermediate Procurement

A

ORS 279B.070 $10,000 but not to exceed $ 150, 000

27
Q

True or False: When conducting an intermediate procurement, a contracting agency shall seek at least three formally solicited competitive price quotes or proposals from prospective contractors. The contracting agency shall keep a written record of the sources and quotes or proposal received.

A

True

28
Q

ORS 279B.070

A

…shall keep a written record of the sources of the quotes or proposals received. If three quotes or proposals are not reasonably available,…make a written record of the effort… to obtain the quotes or proposals.

29
Q

OAR 125-246-0556 Procurement files must contain:

A
  1. All Written Documents related to the contract
  2. Executed Contract and any Ordering Instruments and Amendments
  3. A copy of the Solicitation
  4. The Contract Administrator and any delegates
30
Q

Retention 166-300-0025 Competitive Bid Records

A

accepted / rejected bids
RFPs
Bids
Notices of bid opening and award
tabulation worksheets
bid specifications
vendor correspondence

Retain 6 years after bid awarded or cancelled, destroy

31
Q

Retention 166-300-0025 Purchasing Records

A

POs and Requests
Purchase Authorizations
Requisitions
Price Agreements
Material/ Cost specifications

Retain 6 years, destroy

32
Q

Retention 166-300-0025 Vendor Reports Records

A

Vendor data

Retain annual vendor reports, 6 years, destroy.

Retain all other vendor reports until superseded or obsolete, destroy.

33
Q

ITB

A

Invitation to Bid
Competitive Sealed Bid

OPBC Oregon Procurement Basic Certificate (13 decks)

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