Amendments and Change Order Flashcards
Definition
A forma, written modification to the terms and conditions of a contract
Amendment
Definition
An Agency’s ability to expend funds approved within the Legislatively adopted budget
Budgetary Authority
Definition
A negotiated change in the contracted work that must remain within the general scope of a contract
Change Order
Definition
An Agency’s (individual’s) authority to commit or financially obligate the Agency/ State to a contract
Commitment of Funds
(Procurement Authority)
Definition
The ability to authorize an expenditure of state funds (pay) by review, approval , and signature of a claim or authorization document
Expenditure Decision Authority
Definition
The Attorney General, through Assistant Attorneys General, provides _______________ approval to determine compliance with OAR-137-045-0015
Legal Sufficiency
Definition
Mean a project for construction, reconstruction or major renovation on real property by or for a contracting agency
Public Improvement
Definition
Work that should be regarded as fairly and reasonably within the contemplation of the parties when the contract was entered into
Scope of Work
An Amendment is a formal, written modification to the ______________of a contract.
A. Terms and Conditions
B. Scope
C. Solicitation
D. Protest Requirements
A. Terms and Conditions
One of the restrictions to the use of an Amendment is the Amendment must be within the ____________of the original procurement.
A. Scope
B. Terms and Conditions
C. Legal sufficiency
D. Cost
A. Scope
Which of the following statements apply for amending an intermediate procurement?
A. Approval required if cumulative value of original contract price and all amendments exceed $150, 000
B. Cumulative amendments must not increase the total contract price to a sum greater than $125,000
C. You cannot amend an intermediate procurement
D. Approval required if outside the scope of the original contract
A. Approval required if cumulative value of original contract price and all amendments exceed $150, 000
True or False: Amending a small procurement is not allowed under any circumstance.
FALSE
TRUE or FALSE: All amendments must receive all required approvals before:
-It becomes binding on the Authorized Agency
-Any service may be performed
-Any payment is made
TRUE
True or False: Before a Public Contract is biding in the State of Oregon, and before any service may be performed or payment may be made under the Public Contract, the Attorney General must approve for legal sufficiency an amendment to a Public Contract providing for payment in excess of $150,000
TRUE
A change order,or changes to the scope of work, is a change in the ______________ within the general scope of a contract.
A. Contracted work
B. Terms and Conditions
C. Assigned Personnel
D. Fiscal controls
A. Contracted work
True or False:
Contract administrators may only use a change order if the contract provisions allow for it
TRUE
If at any point a change order, or the aggregate of change orders, causes the value of the original contract and all amendments to exceed __________________, the agency must execute an amendment to the original contract.
A. $150,000
B. $250,000
C. $12,500
D. $500,000
c IS INCORRECT