Week 9 (Project Schedule Management) Flashcards
Project Time Management (Scheduling)
The process used to determine the overall project duration and when activities and events are planned to happen.
This includes identification of activities and their logical dependencies, and estimating of activity durations, taking into account requirements and availability of resources.
Activity List
shows how the WBS work packages can be subdivided into a list of activities. these are an input into the network diagram, gantt chart and CPM.
Activity Box
diagramming method which uses boxes to denote schedule activities
Calendar
- Work Days
- Rest days
- Holidays
- Training
- Number of Calendars
Milestones
- Unique Number
- Description
- Zero Duration= a point in time
- Start or Finish= an activity, a work package, a project phase or the project itself.
- Checkpoint
- Interface= between trades or contractors as one hands over to the other.
- Data Capture
- Stage Payment
- Project Handover
- Decision-Making
- Procurement = placement of an order and the receiving of goods
- Risk
- Quality
- Documents= business case, project charter, build-method, execution strategy, closeout report
Event Gantt Chart
shows events at the start and finish of all the activities
Trade Off between certain elements
- Scope Management
- Time Management
- Cost Management
- Quality Management
- Execution Management
- Procurement Management
- Resource Management
- Communication Management
- Risk Management
- Project Control
Activity
An activity has a unique activity code or number.
Description
An activity has a description. The description should be as informative and clear as possible to distinguish the activity from any other activity.
Objectives
An activity should have an objective, which usually expressed as a deliverable that relates to the scope of work and the project charter.
Responsibility
The responsibility for the completion of an activity should be assigned. The responsibility hierarchy starts with the project sponsor assigning responsibility to the completion of the project to the project manager.
Project Plan
An activity will be a small part of the project plan. It is important to appreciate how all the individual activities roll up to form a number of deliverables and eventually the complete project.
Assumptions
An activity is carried out within defined boundaries which are defined as assumptions and constraints.
Constraints
Might be imposed by the client
(project sponsor)
Stakeholders
An activity will have a number of stakeholders and interested parties who might be impacted upon by the activity and could, in turn, have an impact on the project.
Logic Relationships
An activity has a logical relationship with other activities. This is usually expressed as activities in series or activities in parallel.
Lag
An activity could have a lead or lag to represent the relative start of finish between one activity state and the next.
Duration
An activity has a time duration for completing the task, which is from the start to finish of the activity. This is often on a sliding scale depending on the number of available resources.
Milestones
An activity with zero duration is called a milestone.
Calendar
An activity has a calendar or work pattern to indicate when the work can be scheduled.
Target Date
An activity can have a target date. This could be a target start date or a target finish date.
Procurement
An activity might need to procure materials and services. The resource requirement can be linked to the activity’s schedule to produce a procurement schedule and identify long lead items.
Resource Requirements
As activity might need resources to perform the work. The resource requirement can be linked to the activity’s schedule to produce a procurement schedule and identify resource overloads.
Budget
An activity has a budget to fund the work. This can be linked to the schedule to produce a cashflow.
S Curve
Any parameter can be linked to the activities schedule to produce the S-curve. This helps to model and profile the project and is used in the Earned Value presentation.
Quality
An activity usually has to be produced to a specific quality.
Risk
An activity will be subjected to risks that will prevent the activity from the achieving its objectives. These need to be identified and managed.
Estimating Data Base
A company’s estimating database of tariffs or rates outlines how much the company charges and the man-hours allocated for its list of goods and services.
Control
An activity need to be expedited, monitored and controlled to guide the activity to achieve its objectives as outlined in the project plan.
Activity List
Outlines the jobs to be performed to complete the project’s scope of work and achieve the project’s objectives.
Scope of Work
A measure of the amount of work each activity has to perform to complete the activity.
Level of Effort
Once an activity’s scope of work has been quantified, this can now be converted into a level of effort (man hours).
Level of Resources
The level of resources quantifies the number of resources available to perform the work.
