Week 6 (Project Plan)

Question 1

What is a plan

Answer 1

The goals and objectives to be achieved and how to achieve the goals and objectives (build-method).
Resources: The people, material and equipment (execution strategy).
Budget: The funds available.
Activities: The sequence of activities with details of time, cost and quality (Critical Path Method).

Question 2

Why?

Answer 2

purpose of the project and includes a definition of the problem, need or opportunity.
-This is developed in the statement of requirements and the business case.

Question 3

What?

Answer 3

the project’s objectives, a description of the project charter, scope of work, the deliverables and their acceptance criteria and verification.
- takes into consideration the project’s constraints (internal and external) assumptions and dependencies.

Question 4

When?

Answer 4

-defines the time scales, including the schedule (CPM and Gantt Chart) milestones and deadlines.
- Tight time scales might have an impact on ‘how much’

Question 5

Where?

Answer 5

-geographical location(s) of where the work is planned to take place.
-This could be the head office, the design office, the factory, on site or outsourced overseas.
-The location has an impact on communication, resources, equipment, logistics, schedules and costs.

Question 6

Who?

Answer 6

-description of the organisation structures and team structures that are used to manage the scope of work.
-description of the key project roles, duties, responsibilities and authorities and as plan to balance resource availability with the workload.

Question 7

How-To?

Answer 7

-the project methodology or proje
-the build-method for assembling the project and the configuration management to confirm the project will perform as required.

Question 8

How-Much?

Answer 8

estimating process and the project budget.

Question 9

Business Case

Answer 9

-is the selected solution to address the corporate requirements.
-The business case is owned by the project sponsor or programme manager and seeks to justify corporate expenditure as a means of realising benefits for the company.
-the project sponsor is responsible for implementing the business case and realising benefits for the company.
-a formal document or verbal value proposition that outlines the justification for commencing a project or undertaking a specific task.

Question 10

Statement of Requirements

Answer 10

what the company needs to do to stay in business and maintain its competitive advantage. It also identifies opportunities for the company to exploit to help achieve the long-term corporate vision.

Question 11

Project Charter

Answer 11

• The project charter follows the business case as it translates the business case into project objectives and outlines how they can achieve the business case (configuration) and how they can be produced (build-method).
• The project charter is the document that officially formalise the existence of a project and gives the project an identity (name and number), a budget, and assigns authority to use company resources.

Question 12

Feasibility Study

Answer 12

Identifies the need for the project and whether it has a possibility of being successful. This can include actions and alternative actions needed for the feasibility study.

Question 13

Scope Management Plan

Answer 13

The scope management plan outlines the work to make the project and, just as importantly, what work is not included, in order to meet the stated objectives. The WBS (work breakdown structure) is one of the key scope planning tools used to subdivide the scope of work into manageable work packages which are easier to estimate, plan, assign and control.

Question 14

Build-Method

Answer 14

The build-method plan outlines how the project will be manufactured or assembled using the available resources, equipment and schedule constraints. For example, an office block construction build-method will consider the position of the site office, 5h3 position of the scaffolding and cranes, and the storage of the materials.

Question 15

Configuration Plan

Answer 15

The plan outlines how components (deliverables) of the project will operate together after the project is complete in its operating environment. The configuration plan is compiled by a group of experts to confirm that all the complete components of the project will operate as intended, which is particularly important when approving scope changes.

Question 16

WBS

Answer 16

Work Breakdown Structure is one of the key scope planning tools used to subdivide the scope of work into manageable work packages which are easier to estimate, plan, assign and control.

Question 17

Execution Strategy Plan

Answer 17

The project execution strategy plan outlines the make or buy decision. If components of the projects are to be made in-house it is a resource issue (even if it uses external contractors or partners). If components of the project are to be purchased, this is an outsourcing procurement issue. The execution strategy considers the availability of in-house resources and expertise, and the benefits of outsourcing work.

Question 18

Procurement Management Plan

Answer 18

The procedure management plan follows the project schedule outlining how to procure all the bought-in items at the best price and the required quality to meet the project’s schedule. All long lead items need to be identified as they might require the project schedule to be recalculated.

Question 19

Risk Management Plan

Answer 19

The risk management plan outlines how to complete the project within an acceptable level of risk and in line with the company’s value statement. The risk analysis technique identifies and responds to any risk that could prevent the project achieving its objectives.

Question 20

Communication Management Plan

Answer 20

The communication management plan outlines how to achieve the project communication objectives, which include the collection , storage and dissemination of project information. It consists of lines of communication, a schedule of project meetings, progress reporting, documentation control and administrative closeout. With the introduction of new digital technology this knowledge is morphing into the internet of things (IoT).

Question 21

Project Quality Management Plan

Answer 21

The quality management plan outlines how to complete the project within the quality objectives. This includes quality assurance and quality control, which are designed to enable the project team to meet the required condition and confirm the project has met the required condition. It might also include: pre-qualifying project personnel, contractors, suppliers and consultants, training project participants, developing procedures, quality inspection and quality documentation.

Question 22

Baseline Plan

Answer 22

A portfolio of individual plans and documents that outline a sequence of activities to achieve the project objectives.