Week 5 (Project Management Process) Flashcards
A Process
a systematic series of actions or functions to bring about a required change or result
- typically describes the act of taking something through an established and usually routine set of actions to convert it from one form to another.
Fayol’s Management Process
- Planning
- Organizing
- Commanding
- Directing
- Controlling
Examples of a process
- Baking Process
- Chemical Process
- Legal Process
- Procurement Process
- Manufacturing Process
- Application Process
- Business Process
- Filing Process
Eastonian Process
ITTO (inputs, tools, techniques, and outputs), where an input is defined as any documents that are key to the process.
- An output from one process is often an input into another process.
Critical Path Method (CPM)
a simple but powerful technique for analysing, planning and scheduling, large complex projects.
Input
The input section lists all the documents and information required to produce the network diagram and perform the CPM calculations.
Process
The Critical Path Method process uses the network diagram to establish the logical links between all activities, then performs the forward and backward pass to calculate the start dates, finish dates and float.
Output
The output section lists all the documents the CPM calculation produces, which includes the network diagram, the activity table and the critical path.
Project Management Process
- Initiating Process
- Planning Process
- Execution Process
- Monitoring and Control Process
- Closing Process
Initiating Process
- Project Charter
- Feasibility Study
- Stakeholder Analysis
Project Charter
- a formal document describing the project’s purpose, scope, stakeholders, objectives, and comprehensive plan.
- it’s designed to guide all subsequent decisions and actions.
Feasibility Study
- the study of a project’s various elements to determine if it has the potential for success.
- Before a project begins, a company can evaluate the project’s feasibility to identify obstacles, form strategies to overcome them and ultimately attract investors
Stakeholder Analysis
a technique that can assist the project team members understand the variety of stakeholders that have an interest in the project and the individual nuances that can affect project risk.
Planning Process
- Input (all the individual plans)
-Process (Integration Management)
-Output (Project Plan)
Input= all the individual plans
The outputs of the initiating process is the input into the planning process.
Process= Integration Management
The planning process includes the processes required to define the scope of the project to develop a detailed design of the project, and to develop project plan outlining how to achieve the goals and objectives of the project (build-method and execution strategy).
Output=Project Plan
A complete project plan with all the details and specifications of the project.
Executing, Monitoring and Controlling Process
- Input (Project Plan)
- Process (Issue Instructions / Monitor)
- Output (Progress Report)
Input (Project Plan)
The output of the planning process – the project plan - is the input into this Executing Monitoring Controlling process.
Process (Issue Instructions / Monitor)
The controlling process guides the project and keeps it on track to achieve the objectives by expediting, monitoring and measuring progress regularly to identify any variances for the project plan and take the necessary corrective action.
Output (Progress Report)
The controlling process will also manage the scope change process and limit scope creep.
Closing Process
- Input (Project Plan)
- Process (Commissioning)
- Output (Certificate of Completion / Closeout Report)
Input (Project Plan)
The output of the previous process is the input into the closing process.
Process (Commissioning)
The closing process formally accepts the work and brings it to an orderly end.
The involves commissioning the product and confirming the objectives have been achieved to the required standard (as per the design performance, project plan and project charter).
