VOLUME 5 NOTES Flashcards
DEPARTMENT FORMS SHALL BE KEPT AVAILABLE FOR _____
ALL MEMBERS
REVISIONS: NO ADDITION OR ELIMINATION OF FORMS, RECORDS BOOK OR FILES WITHOUT APPROVAL OF _____
ADMINISTRATIVE OFFICE
SUBMITTING REPORTS: OFFICERS COORDINATE PREPARATION OF REPORTS IN ORDER NOT TO ________ REPORTS SUBMITTED.
DUPLICATE
ALL REPORTS SUBMITTED IN DUPLICATE ARE _________ REPORTS
INVESTIGATION REPORTS
DUPLICATING REPORTS : MASTER COPIES ARE OFTEN LOST. TO AIN IN RETRIEVING ORIGINAL WRITE IN THE BODY OF LETTER, PREFERABLY WHERE_________ . AUTHORS NAME, ASSIGNMENT & WHERE REPORT WILL BE FILLED.
AT THE END OF THE LAST PAGE
FORWARD FORMS OR REPORTS ON THE FORM PROVIDED.
F- ______ IS USED IF NO OTHER REPORT IS PROVIDED
F-225
F-225 RED LETTERHEAD WITH BOXES USED FOR ?
INTRADEPARTMENTAL CORRESPONDENCE ROUTED THROUGH CHANNELS ( BOXES MEAN CHANNELS )
F-223 RED LETTERHEAD WITHOUT BOXES USED FOR ?
INTRADEPARTMENTAL CORRESPONDENCE INCLUDING THE BOARD, WHEN ROUTING THROUGH CHANNELS IS NOT DESIRED
F-228 BLACK LETTERHEAD DIRECTED TO WHOM?
CORRESPONDENCE DIRECTED TO
ELECTED CITY OFFICIALS ( MAYOR, COUNCILPERSON, CITY ATTORNEY)
OUTSIDE AGENCIES
PUBLIC
REPORTS TYPEWRITTEN ARE PERFORMED ________ UNLESS WHAT ?
PERFORMED ALWAYS
UNLESS EXEMPTED BY BUREAU POLICY (EX LETTER OF RESIGNATION)
EXCEPTION TO TYPEWRITTEN
PERMISSION OF DIVISION, BATTALION, SECTION OR UNIT
ALL COPIES MUST BE LEGIBLE
FORMS ARE LIMITED TO HOW MANY SUBJECTS ?
1 SUBJECT
WHAT IS THE SPACING ON FORMS. ________ SPACED. ______ SPACED ON PARAGRAPHS
SINGLE
DOULBE ON PARAGRAPHS
NAMES ON REPORTS FOLLOW THIS FORMAT
FULL NAME HOW ?
LONG LIST OF NAMES ?
LAST NAME, FIRST NAME & INITIAL
ARRANGE ALPHABETICALLY
SIGNATURE ON FORMS FOLLOW THIS FORMAT
MEMBERS BELOW THE RANK B/C USE ?
SIGNATURE INDICATES WHAT ?
FULL CIVIL SERVICE NAME
SIGNATURE INDICATES APPROVAL UNLESS OTHERWISE NOTED
SIGNATURE- RUBBER STAMPS
USE OF STAMP BY OFFICERS REQUIRES WHAT ?
APPROVAL OF THE FIRE CHIEF
MAIL AND MESSENGER SERVICE
ONLY MAIL DIRECTLY RELATED TO __________ WILL BE FORWARDED
WHAT IS A FEDERAL VIOLATION ____
CITY BUSINESS
FOR UNIONS TO USE EMPLOYER’S MAIL SYSTEM TO CONDUCT UNION BUSINESS
FORM WITH “F” PREFIX MEANS WHAT?
A PERMANENT DEPARTMENT FORM
THE MAY BE REPRODUCED BY DEPARTMENT EQUIPMENT OR PURCHASED FROM CITY PRINTING BUREAU OR A COMMERCIAL SUPPLIER
FORM WITH “ TEMP” PREFIX MEANS
AND FOR WHAT LENGTH OF TIME?
WHOM MAKES DECISION TO DISCARD THE FORM?
TEMPORARY FORM WITH
FIELD TEST OF 6 MONTHS OR LESS
FORMS CONTROL OFFICER
FORM REVISION
NOTIFY WHOM?
HE WILL THEN PREPARE WHAT?
HE WILL SUBMIT THIS FORM THROUGH ?
FORMS CONTROL OFFICER, WHO IS THE SENIOR ADMIN.
ASSISTANT IN MANUAL & ORDERS SECTION THROUGH CHANNELS
ROUGH SKETCH OF PROPOSED FORM OR REVISION OF FORM
CHANNELS FOR APPROVAL AS A PERMANENT FORM
IF APPROVED FORM CONTROL OFFICER WILL ASSIGN A FORM NUMBER AND PRINT DESIRED AMOUNT
PRB’S ARE EITHER __________ OR _______ PRINTED
WHOM IS RESPONSIBLE FOR ITEM AFFECTING INFORMATION?
TYPEWRITTEN OR NEATLY PRINTED
SUBORDINATES
STATION FIRE PREVENTION FILES:
KEEP FOR ______ FROM DATE MAKING RECORD
STRICTLY CONFIDENT, REFER CITIZENS TO ARSON, EXCEPTIONS TO WHOM?
3 YEARS
OPEN TO MAYOR, CITY COUNCIL, THE BOARD & GOV. AGENCY
FIRE PREVENTION FILES
F-173
F-173A
F-173 = GENERAL OCCUPANCY
F=173A = BUREAU OCCUPANCY
PENDING FIRE PREVENTION FILE - DIVIDED INTO ___ ____ AND ____ FILE
WHAT FOUR CATEGORIES
A, B, C PLATOON FILE
FIRE PREVENTION ACTIVITIES
COMPLAINTS
INVESTIGATIONS
NOTICES TO COMPLY
BRUSH CLEARANCE: MAINTAINED BY ?
ONLY BY THE STATIONS WHICH HAVE OCCUPANCIES AND LOTS THAT ARE IN THE SCOPE OF THE “BRUSH CLEARANCE” PROGRAM
HAZARDOUS VEGETATION/REFUSE FILE: MAINTAINED WHERE?
IN A CARDBOARD BOX ( DA FAQ)
NOTICE OF NON- COMPLIANCE F-1308 GOLDEN ROD:
FILED BY MAP BOOK AND PAGE NUMBER IN NUMERICAL ORDER
MAP BLOCK NUMBERS
EVERY BLOCK IDENTIFIED NUMERICALLY STARTING WITH THE NUMBER ____
WHEN USED FOR IDENTIFICATION ON FOLDERS OR RECORDS, ITS SHALL BE FOLLOWED BY THE _______
“1”
STATION NUMBER
EXAMPLE —- 10-FS1 = MAP BLOCK NO 10, STATION
RECALL FILES :
ALL MEMBERS: KEPT AT DEPARTMENT HEADQUARTERS IN ________ FILE
BATTALION MEMBERS ARE KEPT _____
DIVISION AND BATTALION COMMANDERS KEPT__
FIRE PREVENTION BUREAU KEPT ___
EMS KEPT ___
MASTER RECALL FILE & OCD
BATTALION OFFICE
AT DIVISION
AT BUREAU ( REALLY )
AT DISTRICT OFFICE AND BUREAU OFFICE
RECALL PRINT-OUT UPDATES
EACH ______
BC’S SHALL UPDATE THE CURRENT RECALL PRINTOUT WHEN MEMBERS ARE ______ OR _______ INFORMATION CHANGES
EACH QUARTER
TRANSFERRED OR F-8
CAL OSHA : RETAIN FORMS FOR _____ FROM END OF CALENDAR YEAR
5 YEARS
NOTICE TO COMPLY FORM SD ( SMOKE DETECTOR)
HOW MANY COPIES ____
RETAINED ____
ENFORCEMENT ________ & ________
REQUIRED OCCUPANCIES CONTAINING ___ OR MORE DWELLING UNITS
4 COPIES
3 YEARS
BUILDING AND SAFETY, LAFD
2 OR MORE
F-HMIF, PB-8 HAZARDOUS MATERIAL FORM DIRECTIONS
COPIES ___
RETAINED ____
ROUTING ____
COPIES 1
RETAINED 3 YEARS
ROUTING STATION COMMANDER REVIEW FOR COMPLETENESS AND FORWARD TO
DATA MANAGEMENT UNIT
TECHNICAL SECTION
FPB
F-2 JOURNAL
RETAINED ____
FORWARD______
IDENTIFICATION ____
RED INK IS FOR
BLUE/BLACK INK IS FOR
GREEN INK IS FOR
1 YEAR AFTER LAST ENTRY
MANUALS AND ORDERS
INSIDE FRONT COVER, STATION NUMBER, START DATE
RED— DATE, MOVE UP AS RESULT OF ALARM, ALARM INFORMATION, EMERGENCY NON- EMERGENCY
BLUE/BLACK— ALL OTHER ENTRIES
GREEN INK —- PAY ROLL SYMBOLS
( MEMBERS NOT ASSIGN TO STATION USE BLUE OR BLACK INK ONLY)
NO FELT PENS SHALL BE USED!!!
F-3 HAZARDOUS SUBSTANCE EXPOSURE REPORT
COPIES:
FORWARD:
COPIES 2. (1) MEMBER, (1) MLU
FORWARD MEDICAL LIAISON IMMEDIATELY FOLLOWING EXPOSURE
F-8 ______
USED TO ________
COPIES ____
FORWARD ____ HOURS
WHAT IS THE EXCEPTION TO FORWARDING
CHANGES WILL BE _______ IN ______ INK
CHANGES INCLUDE
ROSTER CHANGE
NOTIFY PERSONNEL SERVICES
(1) FOR CIVILIANS, (2) UNIFORMED MEMBERS, (3) FOR CHIEF OFFICERS
24 HOURS AFTER ANY CHANGES, THROUGH CHANNELS
VERBAL NOTIFY ON DUTY STATION COMMANDER
UNDERLINED IN RED INK, DO NOT ABBREVIATE
RESIDENCE, PHONE#, MARITAL OR DOMESTIC PARTNER STATUS, LEGAL NAME CHANGE
F-18 IS FOR ?
COPIES ?
RETAINED?
ROUTING
TRANSFER OF PERSONNEL
PERSONNEL SERVICES INDEFINITELY
THROUGH CHANNELS TO MEMBERS BUREAU COMMANDER
F-18A ?
COPIES?
RETAINED ?
ROUTING?
REQUEST FOR TRANSFER
2
END CALENDAR YEAR
ORIGINAL TO BUREAU, DUPLICATE BACK TO MEMBER
F-18B ?
COPIES
RETAINED
ROUTING
REQUEST FOR TRANSFER
2
END OF CALENDAR YEAR
ORIGINAL TO BUREAU, DUPLICATE BACK TO MEMBER
F-20 ?
USED
COPIES
EVACUATION NOTICE ( IN ENGLISH)
USED FOR EVACUA.FUCKING ATIONS
1 PER HOUSEHOLD
F-20 B
USED
COPIES
EVACUATION NOTICE (SPANISH)
USED FOR EVACUATIONS ESTUPIDO
COPIES 1 PER HOUSEHOLD
F-23
COPIES
FORWARD
ROUTING
RETAIN
INCLUDES
EMERGENCY OVERTIME REPORT
3 (1) BUREAU (1) TO ACCOUNT (1) STATION FILE
FORWARD WITH 5054 NO LATER THAN END OF WEEK IN WHICH OVERTIME WORKED
RETAINED FOR 2 YEARS
INCLUDES EOD AND COURT TIME
38-F-16
COPIES
RETAIN
FORWARD
VEHICLE SHOP NUMBERS & LOCK BOX ASSIGNMENT
2 COPIES
1 YEAR
NO LATER THAN 5TH DAY FOLLOWING QUARTER
