VOLUME 5 NOTES Flashcards
DEPARTMENT FORMS SHALL BE KEPT AVAILABLE FOR _____
ALL MEMBERS
REVISIONS: NO ADDITION OR ELIMINATION OF FORMS, RECORDS BOOK OR FILES WITHOUT APPROVAL OF _____
ADMINISTRATIVE OFFICE
SUBMITTING REPORTS: OFFICERS COORDINATE PREPARATION OF REPORTS IN ORDER NOT TO ________ REPORTS SUBMITTED.
DUPLICATE
ALL REPORTS SUBMITTED IN DUPLICATE ARE _________ REPORTS
INVESTIGATION REPORTS
DUPLICATING REPORTS : MASTER COPIES ARE OFTEN LOST. TO AIN IN RETRIEVING ORIGINAL WRITE IN THE BODY OF LETTER, PREFERABLY WHERE_________ . AUTHORS NAME, ASSIGNMENT & WHERE REPORT WILL BE FILLED.
AT THE END OF THE LAST PAGE
FORWARD FORMS OR REPORTS ON THE FORM PROVIDED.
F- ______ IS USED IF NO OTHER REPORT IS PROVIDED
F-225
F-225 RED LETTERHEAD WITH BOXES USED FOR ?
INTRADEPARTMENTAL CORRESPONDENCE ROUTED THROUGH CHANNELS ( BOXES MEAN CHANNELS )
F-223 RED LETTERHEAD WITHOUT BOXES USED FOR ?
INTRADEPARTMENTAL CORRESPONDENCE INCLUDING THE BOARD, WHEN ROUTING THROUGH CHANNELS IS NOT DESIRED
F-228 BLACK LETTERHEAD DIRECTED TO WHOM?
CORRESPONDENCE DIRECTED TO
ELECTED CITY OFFICIALS ( MAYOR, COUNCILPERSON, CITY ATTORNEY)
OUTSIDE AGENCIES
PUBLIC
REPORTS TYPEWRITTEN ARE PERFORMED ________ UNLESS WHAT ?
PERFORMED ALWAYS
UNLESS EXEMPTED BY BUREAU POLICY (EX LETTER OF RESIGNATION)
EXCEPTION TO TYPEWRITTEN
PERMISSION OF DIVISION, BATTALION, SECTION OR UNIT
ALL COPIES MUST BE LEGIBLE
FORMS ARE LIMITED TO HOW MANY SUBJECTS ?
1 SUBJECT
WHAT IS THE SPACING ON FORMS. ________ SPACED. ______ SPACED ON PARAGRAPHS
SINGLE
DOULBE ON PARAGRAPHS
NAMES ON REPORTS FOLLOW THIS FORMAT
FULL NAME HOW ?
LONG LIST OF NAMES ?
LAST NAME, FIRST NAME & INITIAL
ARRANGE ALPHABETICALLY
SIGNATURE ON FORMS FOLLOW THIS FORMAT
MEMBERS BELOW THE RANK B/C USE ?
SIGNATURE INDICATES WHAT ?
FULL CIVIL SERVICE NAME
SIGNATURE INDICATES APPROVAL UNLESS OTHERWISE NOTED
SIGNATURE- RUBBER STAMPS
USE OF STAMP BY OFFICERS REQUIRES WHAT ?
APPROVAL OF THE FIRE CHIEF
MAIL AND MESSENGER SERVICE
ONLY MAIL DIRECTLY RELATED TO __________ WILL BE FORWARDED
WHAT IS A FEDERAL VIOLATION ____
CITY BUSINESS
FOR UNIONS TO USE EMPLOYER’S MAIL SYSTEM TO CONDUCT UNION BUSINESS
FORM WITH “F” PREFIX MEANS WHAT?
A PERMANENT DEPARTMENT FORM
THE MAY BE REPRODUCED BY DEPARTMENT EQUIPMENT OR PURCHASED FROM CITY PRINTING BUREAU OR A COMMERCIAL SUPPLIER
FORM WITH “ TEMP” PREFIX MEANS
AND FOR WHAT LENGTH OF TIME?
WHOM MAKES DECISION TO DISCARD THE FORM?
TEMPORARY FORM WITH
FIELD TEST OF 6 MONTHS OR LESS
FORMS CONTROL OFFICER
FORM REVISION
NOTIFY WHOM?
HE WILL THEN PREPARE WHAT?
HE WILL SUBMIT THIS FORM THROUGH ?
FORMS CONTROL OFFICER, WHO IS THE SENIOR ADMIN.
ASSISTANT IN MANUAL & ORDERS SECTION THROUGH CHANNELS
ROUGH SKETCH OF PROPOSED FORM OR REVISION OF FORM
CHANNELS FOR APPROVAL AS A PERMANENT FORM
IF APPROVED FORM CONTROL OFFICER WILL ASSIGN A FORM NUMBER AND PRINT DESIRED AMOUNT
PRB’S ARE EITHER __________ OR _______ PRINTED
WHOM IS RESPONSIBLE FOR ITEM AFFECTING INFORMATION?
TYPEWRITTEN OR NEATLY PRINTED
SUBORDINATES
STATION FIRE PREVENTION FILES:
KEEP FOR ______ FROM DATE MAKING RECORD
STRICTLY CONFIDENT, REFER CITIZENS TO ARSON, EXCEPTIONS TO WHOM?
3 YEARS
OPEN TO MAYOR, CITY COUNCIL, THE BOARD & GOV. AGENCY
FIRE PREVENTION FILES
F-173
F-173A
F-173 = GENERAL OCCUPANCY
F=173A = BUREAU OCCUPANCY
PENDING FIRE PREVENTION FILE - DIVIDED INTO ___ ____ AND ____ FILE
WHAT FOUR CATEGORIES
A, B, C PLATOON FILE
FIRE PREVENTION ACTIVITIES
COMPLAINTS
INVESTIGATIONS
NOTICES TO COMPLY
