Volume 1 - Administrative Services Bureau Flashcards
What is the primary function of the Administrative Services Bureau?
The implementation of administrative staff functions in accordance with current polices and procedures as established by the Fire Chief.
Chief Management Analyst
Reports to the Fire Chief. Responsible for planning, organizing and directing through subordinate supervisors the activities of the Bureau. Conduct studies and prepare reports on a variety of administrative, fiscal, personnel, and organizational matters.
Accounting Services Section
Responsible for administering the financial affairs of the Department in accordance with the City Charter. It is directed by a Principal Accountant who is also the Departments Chief Accounting Employee.
What are the four main units of the Accounting Services Section?
The Accounts Payable Unit
The Payroll Unit
The Emergency Medical Services Billing Unit
The Accounts Receivable Unit
What does the Accounts Payable Unit do?
Maintains a complete record of the budgetary accounts and processes all documents for payments to vendors.
What does the Payroll Unit do?
Processes all documents that relate to the pay of Uniform members and Civilian Employees.
What does the Emergency Medical Services Billing Unit do?
Prepares all the bills from the Emergency Medical Services Reports and maintains a record of all collections for the service.
What does the Accounts Receivable Unit do?
Summarizes and deposits all receipts collected by the department.
Management Services Section
Directed by a Senior Management Analyst 2. Responsible for coordinating the development of and preparing annually the Departments Operating, Capital Improvement and Alterations and Improvement Budgets.
What are the three units of the Management Services Section?
The Budget Preparation and Control Unit
The Maps and Drafting Unit
The manuals and Orders Unit
Budget Preparation and Control Unit
Directed by a Senior Management Analyst 1. Prepares Communications and Data Processing Budget Requests.
Prepare annual report for the Cost of Special Services.
Prepare necessary reports for equipment list deviations, appropriations, and transfers of funds excess of 5,000
Maps and Drafting Unit
Directed by a Graphics Supervisor. Prepares, maintains and distributes field and office maps used by the department. Prepares occupancy load signs for FPB.
Maintain and update fire hydrant locations and tract info.
Manuals and Orders Unit
Directed by a Management Analyst 2. Aid in development of content and format of various Department manuals, written orders, correspondence etc. Serve as Forms Control Officer for the Department.
Personnel Services Section
Directed by a Senior Personnel Analyst 2. Process certifications of candidates to fill all Department vacancies, schedule Department uniform three whole interviews, process promotional appointments etc.
