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ICT > Unit 15 > Flashcards

Unit 15 Flashcards

1
Q

Explain the importance of proofing

A

When the data in databases and spreadsheets is inaccurate, the output from them can have disastrous consequences.

Proofing sets out to confirm that the data or text that is input into a document is free from spelling, grammatical and typing errors and is accurate.

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2
Q

Explain typographical error

A

Knowing how to spell a word, but typing it wrong by mistake.

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3
Q

Explain grammar checker

A

Tool that checks for complex and grammar mistakes in the writing.

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4
Q

Functionality of grammar checker

A

Grammar checkers cannot understand what type of audience will read the file, thus it is important for the user to still check the words.

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5
Q

What is a thesaurus tool?

A

Programs where words rather than numerical data are entered.

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6
Q

What is the importance of entering data correctly?

A

If the data in a database is inaccurate, the result of the data will also be incorrect, this means the result will be useless.

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7
Q

Explain the importance of proofing techniques

A

Even with the help of software, it is possible for there to be mistakes in the file. The mistakes can be minimized with the help of a few proofing techniques.

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8
Q

What is the reason for proofreading?

A

Proofread against an original document and compare the two. It is important to focus on the content for facts and information.

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9
Q

What are the errors to be corrected in proofreading?

A

(1) Inconsistent line spacing.
(2) Removing blank pages or slides.
(3) Removing widows and orphans.
(4) Inconsistent or incorrect application of styles.
(5) Ensuring tables and lists are not split over columns or pages.

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10
Q

What is visual verification?

A

To check, test or agree that something is true or correct and accurate .

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11
Q

What is the effect of transposition errors

A

Changing the order of digits in a number by mistake. This can have catastrophic consequences, it may crash a computer program or cause accounting problems.

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12
Q

What does inconsistent character spacing mean?

A

Some words or items such as units of measurements, page number or initials.

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13
Q

What does consistent case mean?

A

Using uppercase or lowercase for certain parts of your document or certain words and using them in the way throughout.

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14
Q

What are the types of errors that may happen data and writing?

A

(1) Transposition errors.
(2) Inconsistent character spacing.
(3) Inconsistent case.

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15
Q

Explain the function of replace tool.

A

This tool can replace all instances of a word with another word with one action.

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16
Q

Explain the use of spell check software.

A

software checks a word against all listed words in a dictionary and will flag if a word that does not match.

Different languages preferences can be set, giving the user more options.

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17
Q

What are the benefits of using spell check software.

A

Spell check software can be useful for dyslexic people and may help some people learn how to spell correctly by constantly highlighting wrong words.

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18
Q

Explain the necessity of learning to spell.

A

There is no longer a need to proofread work for spelling and grammatical errors as these are done by software and extensions running in the background. However, the software is unable to tell if what is being written makes logical sense. Only the writer can construct phrases and make sure they are correct.

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19
Q

Explain the importance of not relying on a spell checker

A

Some people have become too reliant on spell check software and have lost the motivation to learn to spell properly. It does not understand the context of sentences in the same way humans do and can only match words against stored ones that are in the dictionary.

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20
Q

What is the importance of validation routines?

A

Mistakes made in data that has been input in a form, program or database online can be minimized using validation routines.

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21
Q

What are the ways of validation routine.

A

A validation routine can be set up on a database or spreadsheet about the type of type of data to be put inside a particular cell.

Verification can also be carried out, where a second person checks the file to ensure that all the data has been entered correctly.

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22
Q

What are the factors to check during a validation routine?

A

(1) Range check.
(2) Character check.
(3) Length check.
(4) Type check.
(5) Format check.
(6) Presence check.

23
Q

Explain what is meant by range check.

A

To check that data falls within a range of numbers.

24
Q

Explain what is meant by character check.

A

To ensure only certain characters are input.

25
Q

Explain what is meant by length check.

A

To check the length of entry.

26
Q

Explain what is meant by type check.

A

To check the type of data entered.

27
Q

Explain what is meant by format check.

A

Make sure the data is entered in a particular sequence or pattern.

28
Q

Explain what is meant by presence check.

A

To check if some data has been entered into a particular field.

29
Q

Explain double entry data.

A

Data is entered twice and then the computer compares the two sets of data. This can be done after two sets of data have been entered.

30
Q

Explain the need for validation and verification.

A

Validation ensures the format of the data is being entered correct according to validation rules.

Verification ensures that the data entered makes sense and is accurate.

31
Q

Define automated software tool.

A

Software that works in the background as user is working.

32
Q

Define validation

A

A proofing technique whereby rules can be set up to prevent in accurate data.

33
Q

Define proofing.

A

General term for checking documents for accuracy.

34
Q

Define proofread.

A

To check a document for spelling and grammatical errors before it is released to its target audience.

35
Q

Define spell check.

A

Checks the spelling in a document and makes suggestions to correct them.

36
Q

Define grammar check.

A

Checks for improper sentence structure and word usage.

37
Q

Define widget.

A

Self-contained mini program that performs a function for an user.

38
Q

Define predictive text.

A

Automatic word prediction when entering text.

38
Q

Define autocorrect.

A

Automatic spelling correction.

39
Q

Define typographical.

A

Relating to the accuracy, style or appearance of text.

40
Q

Define grammar check tool.

A

A program that tries to check the grammatical accuracy of text.

41
Q

Define homophone

A

Two words with same pronunciation but different spellings.

42
Q

Define find and replace.

A

Software that searches for a word and replaces it with one suggested by user.

43
Q

Define track changes tool

A

A tool that highlights any changes that have been made to a document.

43
Q

Define thesaurus

A

Words having the same meaning as one selected.

44
Q

Define blank pages.

A

Page on which there is no text or images.

45
Q

Define line spacing.

A

Space between a line and the next one.

46
Q

Define windows.

A

When the last line of a paragraph appears as the first line of a new page.

47
Q

Define orphans.

A

When the first line of a paragraph appears as the last line on a page.

48
Q

Define verify.

A

To check if something is correct or not.

49
Q

Define visual verification.

A

Proofing technique where file is checked visually.

50
Q

Define transpose.

A

Change the order of two or more items.

50
Q

Define transposition error.

A

When two digits or words accidentally reverse.

51
Q

Define consistent character spacing.

A

ICT (20 decks)

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