Understanding Basic Concepts Of Prince2 Flashcards
What happens once a project has finished and the final product has been finalised?
It goes into BAU - Business as Usual
What is Prince2 Agile?
• Configuration and adaption of Prince2, si Agile is most effective when combining Agile:
- Behaviours
- Concepts
- Frameworks
- Techniques
What type of work is Prince 2 or Prince2 Agile suitable for?
• For projects only
• Not for BAU
(agile can be used for both)
List the characteristics of Project Work?
• Temporary
• A specific team is created
• Element of difficulty
• Degree of uncertainty
List the characteristics of BAU work?
• Ongoing work
• Stable/same team
• Routine understood tasks
• A deflgree of certainty
Summarise Business as Usual work.
• Repeatable routine tasks by trained people
• No need for PM
• Work on existing products
• Relatively short timescales
• Long list of tasks arriving regularly throughout product lifespan
• An established team
Summarise Project work.
• Temporary situation
• Team assembled
• Address specific problems, opportunities, or a difficult change
• Could be a collection of BAU items to be handled collectively
• May need to engage many stakeholders
• Team maybe remotely scattered
• Needs a PM
• Has defined stages prior to delivery
• Layer of PM & Product Direction
• Team disbands after completion
• Finalised product goes into BAU
Define a timebox.
• Finite period of time where work is carried out to complete an objective
• Deadline cannot be moved (only prioritisation allowed)
• Low level TB: Sprints
• High level TB: Stage (Collection of low l TBs)
What comprises the whole Prince2 framework?
• 7 Principles
• 7 Themes
• 7 Processes
What are the 3 overall stages throughout the Prince2 project lifecycle?
• Pre-project Stage
• Initiation Stage
• Management Stages (Project Delivery Stages)
What are the 7 Prince2 Processes?
• Starting Up a Project (SU)
• Directing a Project (DP)
• Initiating a Project (IP)
• Stage Boundary (SB)
• Controlling a Stage (CS)
• Managing Product Delivery (MPD)
• Closing a Project (CP)
In Prince2 what is involved in the “Starting Up a Project” stage?
• Executive & PM involvement
• Is the project achievable?
• Creating a Project Brief
• Allows PB to make a decision to go ahead or require further investment.
In Prince2 how does the project move from starting up a project stage to Initiating a Project Stage ?
• Project Brief submitted to the PB via a STAGE BOUNDARY
(aka Managing a Stage Boundary, turnstile, milestone, go no)
• Also to include Stage Plan for next stage
• Once submitted to PB, the PB deliberates whether to go ahead
Who are 3 Prince2 Project Stakeholders?
• Business Executive (Business Interests)
• Senior User (User Interests)
• Senior Supplier (Creator Interests)
In Prince2 what is involved in “Initating a Project?
• Planning the project
• A high level plan (No. Of Stages/Project Plan)
• Creation of Product Initation Documents (PID)
In Prince2 what is the purpose of Product Initiation Documentation?
• Define the project
• Define rules (Approach, Risk, Quality, Communication, Benefits)
• Also include a Next Stage Plan by the PM
• In summary gives direction and scope & forms a contract between PM & PB
• Needs updating after each MS
Uses:
1. Ensure a sound basis prior to PB commitment
2. Act as a base document for PB/PM to assess progress, issues and on-going viability
3. A reference for the project for people joining the project
In Prince2 what is the composition of the “Product Initiation Documentation”?
• PROJECT DEFINITION (Achieve: background, obj & outcomes l, scope & exclusions, constraints/assumptions, user/interested parties, interfaces)
• PROJECT APPROACH (Choice of solution & delivery approach)
• BUSINESS CASE (Justification based on costs/risks/benefits)
• PROJECT MANAGEMENT TEAM STRUCTURE (Who involved)
• ROLE DESCRIPTIONS
• QUALITY MANAGEMENT APPROACH
• CHANGE CONTROL APPROACH
• RISK MANAGEMENT APPROACH
• COMMUNICATION MANAGEMENT APPROACH
• PROJECT PLAN (how obj achieved, provide a baseline for progress via each MS)
• PROJECT CONTROLS (MS, tolerances, monitoring & reporting)
• TAILORING OF PRINCE2
In Prince2 how does the project go from “Initiating a Project” to the “Controlling a Stage”?
• Creation of next stage plan
• Submission of Stage Boundary to the board
- Review of current stage
- Next Stage Plan
• PB to deliberate
In Prince2 what is “Controlling a Stage”?
• Next Stage on from IP
• PM To oversee the work done by the teams
• Keep PB informed of progress
- Highlight Report
How does a PM update the PB on “Controlling a Stage” management stages?
- Via a Highlight Report
What does a Team Manager do?
• Manage the product delivery team through multiple work packages.
• Ensuring work package completion
• Updating PM on progress
- via checkpoint report
When are Work Packages created?
• During the Initiating a Project Stage
• Discussion between the PM and TM
In Prince2 how are the Product Delivery stages (Controlling a Stage) moved forward to the next ones?
• Towards end, PM submits a Stage Boundary to PB
- Current stage review (End Stage Assessment)
- Next Stage Plan
• Deliverated by PB to approve
In Prince2 summarise the ending of a Project
• Towards the end of last Delivery stage, PM checks off last WPs
• Once finished it’s closed
• PPD has been given to customer
• The PB closes the project!
• PB closes and workers go back to BAU
• Post Project Assessment
What are the 6 Prince2 Tolerances?
• Cost
• Time
• Quality
• Scope
• Benefits
• Risk
What does the Team Manager have to raise to the PM for Work Package Tolerance change?
- Issue report
(PM cannot authorise outside stage tolerance)
What does the PM raise to the PB for tolerance changes outside stage level tolerance?
• Exception
What does the PB need to check when receiving an “Exeption” from the PM?
Continued Business Justification
Where do the three levels of tolerance sit within the Prince2 “Processes”?
Project Level Tolerance [Directing a Project]
Stage Level Tolerance [Controlling a Stage]
Work Package Tolerance [Managing Product Delivery]
What does the PB need to check at the end of each stage/ Stage Boundary within a Prince2 project?
Continued Business Justification
What is the role called who is ultimately responsible for representing the high-level customer view?
- Super Product Owner
- Senior Product Owner
- Product Manager
What are the main differences between Customer Representatives and Customer Subject Matter Experts?
- A Customer Representative’s involvement is significantly less than a CSME, not part of a one particular team and may want to contribute both at high-level and detailed-level.
- A CSME is assigned to a particular team, more involvement than CR. Can be part-time or full-time
In terms of availability, what is the main difference between CSME & SSME?
SSMEs tend to be only full-time, unlike CSMEs
