Understand how organisations and projects are structured Flashcards
What do organisational structures define
- how roles, responsibilities and power are assigned and controlled
- how information flows between different levels of management
describe when a functional structure would be suitable
- low complexity and value
- small internal project
- close to BAU activity
describe when a matrix structure would be suitable
- projects needing more project process application
- internal or external
- visibility of the project to wider organisation
- functional and project structures integrated using matrix principles
describe when a project structure would be suitable
- large enterprises
- high value and complexity
- multiple parties involved
- project is the organisation structure for delivery
What 6 roles may be in a PMO
- estimators
- planners and schedulers
- cost engineers
- SME’s
- assurance staff
- configuration managers
what 5 services can be provided by a PMO
- controls and reporting
- assurance
- centre excellence
- specialist support
- information management
what are the 3 types of PMO
- Embedded PMO
- Central PMO
- Hub and spoke PMO
what are the main attributes of an Embedded PMO
- majority of functions under control of PM
- only organisation processes defined at higher level
- suitable for large projects
what are the main attributes of an Central PMO
- majority of functions sit outside of project teams
- provide services to multiple projects
- effective for portfolio of smaller projects
what are the main attributes of an Hub and spoke PMO
- hybrid with central PMO linked to satellite PMOs
- effective where there are clear roles and responsibilities
- processes and information managed effectively
what is governance
- framework of authority and accountability
- defines and controls outputs/outcomes/benefits
- mechanism for investing organisation to exert financial and technical control
- control deployment of work
- realisation of value
why is governance required
- provide confidence to stakeholders
- for appropriate financial and technical control
how does governance influence projects
- business case to secure funding and ongoing feasibility
- follow a project life cycle with controlled phases
- structured methodology ensuring consistency
- defined processes and documentation
- effective decision making
- reporting and escalation routes
- quality management
what is the purpose of the Responsibility Assignment Matrix (RAM)
the RAM ensures the people who are going to do the work are clear the work they have been assigned, together with their position in the project
how is the WBS used to create the RAM
the work packages in the WBS is used to decide who in the project will do the work, supervising activity and reporting progress
