Test questions

Question 1

Negotiation strategy should be __________the particular facts and circumstances for each procurement.

Answer 1

tailored to suit

Question 2

The key to successful contract negotiations is

Answer 2

preparation

Question 3

What are established by statute and must be claimed by vendor on solicitation in order to be assessed during scoring?

Answer 3

Preferences

Question 4

What are three types of contracts developed and managed by the Contract Development and Contract Management Teams at SPD?

Answer 4

Term, managed, and TXMAS

Question 5

What type of contracts are established by SPD to procure large quantities of goods and services?

Answer 5

Term contracts

Question 6

What are the legal elements necessary to form a binding contract?

Answer 6

Offer, acceptance, legal purpose, consideration, certainty of subject matter, competent parties

Question 7

What form must be filled out procurement professionals once the dollar threshold has been exceeded?

Answer 7

Nepotism, $ 1 million

Question 8

What is submitted to SPD annually by Nov 30th

Answer 8

Agency Procurement Plan

Question 9

Where do you go to find if a vendor has been debarred?

Answer 9

CPA site for purchasing

Question 10

Which of the following does NOT apply to the purchasing role?

1) transactional function of the procurement process
2) receipt and processing of requisitions
3) development of specifications and statement of work
4) issuance of purchase orders against existing statewide contracts
5) development of solicitations
6) verification of inspection of merchandize or receipt of services

Answer 10

5) development of solicitations

Question 11

Which of the following roles does NOT apply to the contract developer role?

1) actions taken prior to contract execution
2) receipt and processing of requisitions
3) development and review of specifications and scope of work
4) tabulation of bids
5) evaluation of proposals
6) invoice or audit functions
7) preparation of solicitation documents and advertising of solicitation
8) negotiation of proposals
9) preparation and completion of contract award documents

Answer 11

invoice or audit functions

Question 12

Which of the following does NOT apply to the contract manager?

1) actions taken following contract execution
2) assessment of risk
3) verification of contractor performance
4) monitoring compliance with deliverables and reporting requirements
5) completion of contract award documents
6) enforcement of contract terms
7) monitoring and reporting of vendor performance
8) ensuring contract performance and practices are consistent with rules, laws, and PCMG

Answer 12

completion of contract award documents

Question 13

What is the ability of an agency to purchase goods and services using state funds?

Answer 13

purchasing authority

Question 14

Who is the central authority for state agency procurement guidance, education, and statewide contract development services.

Answer 14

CPA’s Statewide Procurement Division

Question 15

What aids public procurement professionals in the execution of their duties and to provide step-by-step guidance and a framework for the continued development of public procurement processes and best practices

Answer 15

State of Texas Procurement and Contract Management Guide

Question 16

What is a delegated purchase?

Answer 16

Made by an agency under authority of SPD and subject to SPD’s rules and procedures. Must be competitively bid, unless exempt according to dollar thresholds.

Question 17

Which of the following is NOT a delegated purchase?

1) purchase of goods up to $5,000
2) one time purchase of goods up to $50,000
3) purchase of services up to $100,000
4) Direct publications
5) professional services

Answer 17

professional services

Question 18

A state agency may not enter into a contract with a business entity that requires an action or vote by the governing body of the agency before the contract may be signed, has a value of at least $1 million, or is for services that would require a person to register as a lobbyist unless what Form is signed?

Answer 18

TEC Disclosure of Interested Parties by vendor

Question 19

Which program manages travel expenditures, monitors travel activity, and provides discounted travel services to state agencies, IHE, and eligible Texas SmartBuy members

Answer 19

Statewide Travel Management Program

Question 20

Which division conducts policy research, training and certification, and customer support services?

Answer 20

Procurement Policy and Outreach

Question 21

Where do you find the following: Set-Aside Programs of TCI and WorkQuest, Term contracts, Managed Contracts and TXMAS contracts

Answer 21

Texas SmartBuy

Question 22

Which division assists with reporting requirements and vendor performance issues related to statewide contracts?

Answer 22

Statewide Contract Management

Question 23

Which program manages the state vehicle reporting system?

Answer 23

Office of Vehicle Fleet Management

Question 24

What makes a managed contract different from a typical term contract?

Answer 24

1) requires manual processing by ordering entity
2) have a different pricing structure based on a discount percentage due to the agency’s business need or regularly scheduled delivery/ flexible delivery dates
3) Find these contracts in Texas SmartBuy but issue PO directly to vendor
4) Can use blanket POs but they can’t go beyond contract’s term length

Question 25

Statewide contracts managed and procured by SPD must use a PO through what system?

Answer 25

Texas SmartBuy

Question 26

How many vendors must be solicited on CMBL if over $5,000 up to $25,000

Answer 26

3 active vendors, 2 of which must be HUBs

Question 27

How many vendors must be solicited on CMBL if over $25,000?

Answer 27

all eligible vendors that serve the agency’s geographic region

Question 28

Agencies cannot use delegated authority to purchase goods and services available through ____ contracts unless _____.

Answer 28

Term; quantity required is less than the minimum required by the contract

Question 29

SPD’s purchasing authority is ____ for any procurement that is not delegated by rule or statute.

Answer 29

required

Question 30

The Department of Information Resources coordinates the ___ and ____________ needs of the state.

Answer 30

IT and telecommunications

Question 31

What is used to address an ambiguous provision, correct an error or oversight, extend the response due date

Answer 31

Solicitation addenda

Question 32

All communication with potential respondents should be made only through the agency’s __ or other ___. To maintain a level playing field among all potential respondents, ____ should not have contact with potential respondents outside of pre-bid/offer/proposal conferences.

Answer 32

purchasing dept or designated staff

end users, program staff or non-purchasing personnel

Question 33

IFB responses are to be evaluated on __ criteria

Answer 33

objective

Question 34

For CTCD renewal, you must take ____ hours of SPD-sponsored in-person or online continuing education. ___ hour must be ethics; ___ hour may be non-SPD-sponsored

Answer 34

24 hours;
1 hour
1

Question 35

For dual certification, you are required to take ___ hours of SPD-sponsored in-person or online continuing education. __ hours must be ethics and ___ hours may be non-SPD-sponsored

Answer 35

26 hours
1 hour
2

Question 36

What is a standard form used by committee members to review respondents?

Answer 36

scoring matrix

Question 37

What is the most effective means of protecting agency from unintended risk?

Answer 37

Clearly stated terms and conditions

Question 38

What is the end goal of performance based negotiations?

Answer 38

mutually beneficial agreement where the successful respondent makes a reasonable profit but also delivers the products/services on time with the highest possible quality

Question 39

What is the key to successful negotiation?

Answer 39

Preparation