Test questions Flashcards
Negotiation strategy should be __________the particular facts and circumstances for each procurement.
tailored to suit
The key to successful contract negotiations is
preparation
What are established by statute and must be claimed by vendor on solicitation in order to be assessed during scoring?
Preferences
What are three types of contracts developed and managed by the Contract Development and Contract Management Teams at SPD?
Term, managed, and TXMAS
What type of contracts are established by SPD to procure large quantities of goods and services?
Term contracts
What are the legal elements necessary to form a binding contract?
Offer, acceptance, legal purpose, consideration, certainty of subject matter, competent parties
What form must be filled out procurement professionals once the dollar threshold has been exceeded?
Nepotism, $ 1 million
What is submitted to SPD annually by Nov 30th
Agency Procurement Plan
Where do you go to find if a vendor has been debarred?
CPA site for purchasing
Which of the following does NOT apply to the purchasing role?
1) transactional function of the procurement process
2) receipt and processing of requisitions
3) development of specifications and statement of work
4) issuance of purchase orders against existing statewide contracts
5) development of solicitations
6) verification of inspection of merchandize or receipt of services
5) development of solicitations
Which of the following roles does NOT apply to the contract developer role?
1) actions taken prior to contract execution
2) receipt and processing of requisitions
3) development and review of specifications and scope of work
4) tabulation of bids
5) evaluation of proposals
6) invoice or audit functions
7) preparation of solicitation documents and advertising of solicitation
8) negotiation of proposals
9) preparation and completion of contract award documents
invoice or audit functions
Which of the following does NOT apply to the contract manager?
1) actions taken following contract execution
2) assessment of risk
3) verification of contractor performance
4) monitoring compliance with deliverables and reporting requirements
5) completion of contract award documents
6) enforcement of contract terms
7) monitoring and reporting of vendor performance
8) ensuring contract performance and practices are consistent with rules, laws, and PCMG
completion of contract award documents
What is the ability of an agency to purchase goods and services using state funds?
purchasing authority
Who is the central authority for state agency procurement guidance, education, and statewide contract development services.
CPA’s Statewide Procurement Division
What aids public procurement professionals in the execution of their duties and to provide step-by-step guidance and a framework for the continued development of public procurement processes and best practices
State of Texas Procurement and Contract Management Guide
What is a delegated purchase?
Made by an agency under authority of SPD and subject to SPD’s rules and procedures. Must be competitively bid, unless exempt according to dollar thresholds.
Which of the following is NOT a delegated purchase?
1) purchase of goods up to $5,000
2) one time purchase of goods up to $50,000
3) purchase of services up to $100,000
4) Direct publications
5) professional services
professional services
A state agency may not enter into a contract with a business entity that requires an action or vote by the governing body of the agency before the contract may be signed, has a value of at least $1 million, or is for services that would require a person to register as a lobbyist unless what Form is signed?
TEC Disclosure of Interested Parties by vendor
Which program manages travel expenditures, monitors travel activity, and provides discounted travel services to state agencies, IHE, and eligible Texas SmartBuy members
Statewide Travel Management Program
Which division conducts policy research, training and certification, and customer support services?
Procurement Policy and Outreach
Where do you find the following: Set-Aside Programs of TCI and WorkQuest, Term contracts, Managed Contracts and TXMAS contracts
Texas SmartBuy
Which division assists with reporting requirements and vendor performance issues related to statewide contracts?
Statewide Contract Management
Which program manages the state vehicle reporting system?
Office of Vehicle Fleet Management
What makes a managed contract different from a typical term contract?
1) requires manual processing by ordering entity
2) have a different pricing structure based on a discount percentage due to the agency’s business need or regularly scheduled delivery/ flexible delivery dates
3) Find these contracts in Texas SmartBuy but issue PO directly to vendor
4) Can use blanket POs but they can’t go beyond contract’s term length
Statewide contracts managed and procured by SPD must use a PO through what system?
Texas SmartBuy
How many vendors must be solicited on CMBL if over $5,000 up to $25,000
3 active vendors, 2 of which must be HUBs
How many vendors must be solicited on CMBL if over $25,000?
all eligible vendors that serve the agency’s geographic region
Agencies cannot use delegated authority to purchase goods and services available through ____ contracts unless _____.
Term; quantity required is less than the minimum required by the contract
SPD’s purchasing authority is ____ for any procurement that is not delegated by rule or statute.
required
The Department of Information Resources coordinates the ___ and ____________ needs of the state.
IT and telecommunications
What is used to address an ambiguous provision, correct an error or oversight, extend the response due date
Solicitation addenda
All communication with potential respondents should be made only through the agency’s __ or other ___. To maintain a level playing field among all potential respondents, ____ should not have contact with potential respondents outside of pre-bid/offer/proposal conferences.
purchasing dept or designated staff
end users, program staff or non-purchasing personnel
IFB responses are to be evaluated on __ criteria
objective
For CTCD renewal, you must take ____ hours of SPD-sponsored in-person or online continuing education. ___ hour must be ethics; ___ hour may be non-SPD-sponsored
24 hours;
1 hour
1
For dual certification, you are required to take ___ hours of SPD-sponsored in-person or online continuing education. __ hours must be ethics and ___ hours may be non-SPD-sponsored
26 hours
1 hour
2
What is a standard form used by committee members to review respondents?
scoring matrix
What is the most effective means of protecting agency from unintended risk?
Clearly stated terms and conditions
What is the end goal of performance based negotiations?
mutually beneficial agreement where the successful respondent makes a reasonable profit but also delivers the products/services on time with the highest possible quality
What is the key to successful negotiation?
Preparation
