Procurement Method Comparison Test Flashcards
What is an appropriate method for technical services?
RFP because you are looking for innovative ideas
What is the appropriate method for goods or services where the specifications are uniform or standardized?
Invitation for Bid
What is the appropriate method for non-IT goods and services when negotiations are desired?
RFP
What is the appropriate method when you are selecting solely on qualifications and skills of vendor and price is not a factor until after vendor selection?
RFQ
What is the appropriate method when innovate ideas and solutions are desired?
RFP and RFO
What is the appropriate method when lowest price and meeting detailed specifications is desired?
Invitation for Bid
What is the appropriate method when considerations other than price should be used to determine best value?
RFP
What are disadvantages to IFB
Defined specifications difficult to develop
Does not encourage innovative ideas/solutions
Negotiations are not allowed if there is more than one bidder
What are disadvantages to RFP and RFO
Lead time to procurement is greater and evaluation is more complex
What are disadvantages to RFQ
Vendor is selected before price is negotiated
What are advantages of IFB?
Award process is simpler
Price and whether goods or services meet specifications are best value standard
What are advantages of RFP and RFO?
Allows for customized proposals suggesting different approaches
Negotiations allowed
Best value is determined by more than price
What are advantages of RFQ?
Emphasizes competence and experience of vendors
