Statewide Procurement Division Flashcards
What are the three divisions of Statewide Procurement Policy and Outreach?
1) Training and Policy Development
2) Outreach (customer service for CMBL, VPTS, ESBD, Texas SmartBuy)
3) Procurement Oversight & Delegation (conducts reviews of solicitations and approves delegate authority for services over $100,000)
What are SPD’s programs?
1) Procurement Policy and Outreach (which consists of 3 teams: Training and Policy, Outreach-customer service, and Procurement Oversight and Delegation)
2) Contract Development (issues and oversees solicitations for: over 250 statewide contracts, to establish Term and Managed contracts, and develops TXMAS Contracts; processes OMRs for goods over 50,000)
3) Contract Management (assists with day to day contract mgmt, managing Term, Managed, and TXMAS contracts, Reporting requirements, Vendor performance issues)
4) Statewide HUB Program- collaborates with various minority and women business trade organizations and development centers to circulate information
5) Office of Vehicle Fleet Mgmt
6) Statewide Travel Management Program
7) Statewide Mail Operations
What is HUB?
Promotes full and equal business opportunities for minority and women owned as well as service disabled veteran owned
Subcontracting opportunity for any procurement with contract value equal to or greater than $100,000
What are HUB utilization goals? % of total contract value an agency expects to award in a fiscal year
11.2%- heavy construction other than building
21.1 %- All building construction, including general contractors and operative builders contracts
32.9 %- All special trade construction contracts
23.7%- Professional services contracts
26 %- All other service contracts
21.1%- Commodities contracts
What are the two interagency oversight teams?
Contract Advisory Team (CAT) and
Quality Assurance Team (QAT)
Who serves as Chief Procurement Officer?
SPD Director
What programs are managed by SPD?
CMBL, HUB, ESBD, and VPTS
List roles of CPA
State tax collector and treasury State accountant Revenue estimation and forecast Purchasing Support and Procurement Oversight Manage Contracts for over 200 agencies
What is the Statewide Mail Operations system?
1) provides state agencies and institutions of higher education a variety of mail operations services including delivery, collection and metering of United States Postal Service (USPS) domestic and international mail
2) delivery and collection of state warrants
3) The interagency mail service transports more than one million pieces of mail between state agencies annually, eliminating the need to pay postage for items delivered between state agency locations using this service.
What is the Statewide Travel Management Program?
Manages travel expenditures, monitors travel activity, and provides discounted travel services to state agencies, IHE, and eligible Texas SmartBuy members
Which division of SPD conducts policy research, training and certification, and customer support services?
Procurement Policy and Outreach
What are SPD’s online systems?
Electronic State Business Daily Centralized Master Bidder's List Texas SmartBuy Vendor Performance Tracking System POD Portal
What is the POD portal used for?
1) requests for SPD delegated authority for services of value more than $100,000
2) request CAT review for $5 million or greater
3) request QAT review for MIRPs
What is Vendor Performance Tracking System?
Contractor’s performance must be reported to this system once a contract with a value of over $25,000 is completed or terminated (or for contracts over $5 million once/year and at each key milestone)
allows agencies to:
score vendors
track vendor performance, and
provides information to contract developers
What is Texas SmartBuy
The State’s e-procurement system for non-IT goods and services
What type of contracts are available on Texas SmartBuy?
Includes: Set-Aside Programs of TCI and WorkQuest, Term contracts, Managed Contracts and TXMAS contracts
What is Electronic State Business Daily?
State’s online directory for posting solicitations to inform vendors of procurement opportunities and to post notice of contract awards
Does NOT apply to term contracts already in place with Texas SmartBuy
What is Centralized Master Bidder’s List?
online directory of vendors registered to receive bidding opportunities from State of Texas purchasing entities; helps foster competition between vendors
What is Office of Vehicle Fleet Management?
Establishes and manages the state vehicle reporting system (Texas Fleet System) assists state agencies and IHE with management of fleet vehicles
What does Statewide Contract Development Team do?
1) Develops statewide term, managed, and TXMAS contracts (issues and oversees solicitations that establish Term contracts and contracts for non-delegated goods and services)
2) Reviews and processes OMRs for goods more than $50,000 for agencies, IHEs and Texas SmartBuy members
What does Statewide Contract Management Team do?
1) Assists state agencies, IHE, Texas SmartBuy Members, contractors, and internal customers with day-to-day contract management (term, managed, and TXMAS contracts),
2) Assists with reporting requirements,
3) Assists with vendor performance issues related to statewide contracts.
What does the Procurement Oversight and Delegation Team do?
Reviews solicitations and issues a letter of delegation of purchasing authority for service contracts over $100,000
