Required Reporting Flashcards
What must agencies submit by November 30 annually?
Agency Procurement Plan that identifies: MANAGEMENT CONTROLS and PURCHASING OVERSIGHT AUTHORITY in accordance with PCMG; helps SPD with contract consolidation
How does SPD use the procurement plan?
to analyze state spend and opportunities for contract consolidation at the state-wide level, and as a reference for agency personnel’s authority to submit OMRs and delegation requests
What is an Agency Contract Management Handbook?
1) establishes consistent contracting policies and practices to be followed by the agency and that is consistent with this Guide.
2) may include standard contract provisions and formats for the agency to incorporate in contracts
3) must comply with purchasing accountability and risk analysis procedures
What must an agency post to the agency’s website and send to SPD?
Agency Contract Management Procedures- a purchasing accountability and risk analysis procedure including:
1) assessing the risk of fraud, abuse, or waste in the vendor selection process, contract provisions, and payment rates/methods
2) identifying contracts that require enhanced contract monitoring or immediate attention
3) establishing clear levels of purchasing accountability and staff responsibilities related to purchasing
What are procedural documents that an agency must submit to SPD or develop?
Agency Procurement Plan
Agency Contract Management Procedures (posted to website and send link to SPD)
Agency Contract Management Handbook
What is required HUB reporting?
1) Must require prime contractors to submit amounts paid to HUBs and non-HUB subcontractors
2) Maintain monthly information relating to the agency’s and each of its operating divisions’ use of HUBs
3) To SPD-No later than March 15- the previous six-month period and on September 15 of each year regarding the preceding fiscal year, the total dollar amount of HUB and non-HUB contracting and subcontracting participation in all of the agency’s contract
