Security and Data Management Flashcards
Security and Access (13%) and Data Management (10%)
What is the benefit of entering trusted IP ranges in the network access section?
Users who lo in within the network arent required to verify their identity
Org shows that the length of passwords expire in 60 days but the sales reps are complaining its every 30 days. Where should the system admin change the password expiration period for sale rep users
Profiles assigned to the users
How would a system admin provide visibility to sales rep commission report to invective only?
Saved the report in a folder shared with the executive team
Access to folder contents can be controlled based on what?
Roles, permission, public groups and license types
How can a system admin discover who added a field to the account page layout?
Use the setup audit trail
using a private sharing model for cases. If product line has several product specialist who want to have visibility to all cases involving their product, how would an admin meet this requirement
Create a predefined case team for each group of product specialist and assign the team using case assignment rules
If a team cant seem an object, what two seetings should a system admin check to find the cause of the problem?
Profile
Permission Sets
A system admin cannot share a report folder. What is the possible reason?
The folder is private
___ rules give chosen users greater access by making automatic exceptions to your word wide ____ setting
Sharing, sharing
Use___ rules to extend sharing access to users in public groups, roles or territories
Sharing
SF offers a user role _____ that you can use with sharing settings to determine the levels of access that users have to your orgs data
hierarchy
Roles within the ____ affect access on key components such as reports and records?
hierarchy
Defines the default access level for an objects records
Organization-wide sharing settings (OWD
______ sharing setting can be set separately for custom objects and many standard objects
Organization-wide
To prevent duplication from happening with external import, what should the system admin do to prevent this?
create a unique external ID field on accounts in Salesforce for matching
To use the data loader for importing and exporting fields, what needs to be enabled for the user?
API enabled
What two profile permissions do user need to be able import and export accounts, contacts, opportunities and orders?
API enabled and modify all for those objects
What feature makes it a requirement to complete the field before the process can be completed?
Validation rule
___ rules can be used to make fields conditionally required based on the opportunity stage
validation
How long is data stored in a recycle bin?
up to 15 days
What method with a system admin use to update standard country fields to ISO codes?
mass update addresses
Which set of SF records is exported by choosing export
Records for specificed objects including records in recycling bins
A system admin uses the import wizard to update existing account records. Whcih two values can the import wizard use to find matching records?
account name and site fields
which configuration option shows sales reps the field they must fill in prior to saving an opportunity?
Page layout required fields
___ filters are admin stetting that restrict the valid values and ___ dialog
lookup, lookup
____ rules verify that the data a user enter inot a record meets the standard requirement specified before saving the record
validation
What would you use if you’re trying import less than 50K records and want to prvent duplicates
import wizard
what would you use if you want to import over 50k to 5 mill records, schedule regular uploads and export your data for backup purposes?
data loader
What is the accpeted file format for data loader and data import wizards
CSV
