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SAP SD Certification > Sales Processes & Sales Customizing > Flashcards

Sales Processes & Sales Customizing Flashcards

1
Q

VOV8

A

Sales Document Customizing

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2
Q

VOV7

A

Item Category Customizing

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3
Q

VOV6

A

Schedule Line Category

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4
Q

VOV4

A

Item Category Determination

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5
Q

VOV5

A

Schedule line Category Determination

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6
Q

VTXX

A

Copy Control Configuration

First X target, second X source

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7
Q

VOPAN

A

Partner Determination

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8
Q

3 major classes of business processes

A

Sales, Delivery, and Billing

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9
Q

Internal number range vs External number range

A

Internal takes precedence

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10
Q

Sales Document Type: General Control Fields

A 
Reference Mandatory
Check Division
Probability 
Check Credit Limit
Credit Group
Output Application
Material entry type
Item Division Flag
Read Info Record
Check purchase order number
Enter Purchase Order flag
Commitment Date
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11
Q

Sales Document Type: Transaction Flow Fields

A

Doc Price Procedure
Status Profile
Quotation Messages
Incomplete messages

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12
Q

Sales Document Type: Shipping Fields

A

Delivery Type
Delivery Block
Shipping Conditions
Immediate Delivery

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13
Q

Delivery Type is defined from…

A

Shipping section of Sales Document Type

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14
Q

Shipping conditions sales document type vs shipping conditions customer master

A

Shipping conditions from Sales Document Type take precedence

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15
Q

Sales Document Type: Billing fields

A 
Dlv-rel Billing type
Order-rel Bill type
Intercompany bill type
Billing type
Billing plan type
Checking group
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16
Q

Intercompany Billing

A

Company Code B ships goods to Customer X and sends invoice to Company Code A who is selling to Customer X

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17
Q

Sales Document Type: Requested delivery date

A

Lead time in days (the workdays added to the current system date for a proposed delivery date, if customer does not request a date)

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18
Q

CS01

A

Create Bill of Material

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19
Q

Single level BOM

A

one level of components

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20
Q

Multi-level BOM (Super BOM)

A

multiple levels of components

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21
Q

Item Category Type: Important Business Data Fields

A 
Schedule Lines Allowed
Item Relev for Deliv
Returns
Billing relevance
Credit Active
Pricing
Completion rule
Special Stock
Billing Plan type
Billing block
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22
Q

Item Category Type: Bill of Material configuration fields

A

Structure Scope

Create Delivery group

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23
Q

Item Category Type: Transaction flow fields

A

Incompletion Procedure
Partner Determination Procedure
Text Determination Procedure
Status Profile

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24
Q

General Item Category Group vs Item Category Group

A

Item Category Group is important, General is not

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25
Q

Determination of Sales Item categories

A

Item Category Group + Sales document type + Usage + High level Item Category

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26
Q

Schedule Line Category Type: Business Data

A

Delivery Block
Movement Type
Order Type
Item Category

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27
Q

Schedule Line Category Type: Transaction flow

A

Requirements

Availability

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28
Q

Blocking of one or multiple line items is controlled at the…

A

Schedule line category level

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29
Q

Movement type

A

Represents a change in value

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30
Q

3rd party drop ship

A

Company A has vendor X ship goods to Customer Y because Company A does not have the goods

Utilizes Item Category TAS and Schedule line category CP

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31
Q

Scheduling Agreement

A

SH

Does not have release orders
Has schedule line types

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32
Q

Contract

A

CT

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33
Q

Quantity Contract

A

QC
A contract for a fixed quantity to be delivered
Created after the quotation but before the order
Does not transfer requirements

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34
Q

Service Contract

A 
SC
A contract for a fixed quantity of goods and service for the goods.
Does not have release orders 
Is not created with reference
No deliveries necessary
May have periodic/milestone billing
Integrates with (CS) module
Item cat does not allow schedule lines
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35
Q

Value Contract

A

WK1

A contract for a fixed value of goods to be delivered

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36
Q

Master Contract

A

GK

Rarely used but exists

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37
Q

Causes for Quantity Contract

A

Production quantity limited

Customer signs up for special price for a certain volume of material

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38
Q

VA41

A

Contract creation

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39
Q

Release Order

A

An order referenced from a contract

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40
Q

Causes for Service Contract

A

For service items | Repair Annual Maintenance
Typically follows a periodic Billing plan at line item level
No deliveries or release orders done typically

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41
Q

Causes for master contract

A

Header data will be copied to lower level contracts
No line item data in the master contract
Ensures consistent Header data across lower level contracts

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42
Q

Causes for value contract for a specific material

A

WK2
Limits goods/services to customers by total value but of a specific material
Limited for a specific value
Configurable Materials are used typically

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43
Q

Causes for value contract for an assortment of materials

A

WK1

Requires an assortment

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44
Q

Assortment module

A

An assortment of materials

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45
Q

WSV2

A

Create Assortment module

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46
Q

Service Contract

A

Uses service materials, different Item Category

Item Category associated with a billing plan

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47
Q

A sales order is backorded if..

A

multiple schedule lines exist for the same line item

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48
Q

Sales doc config: Indicator

A

Certain programs are associated with the indicator which allows for added functionality for certain order types

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49
Q

Item Division

A

Any material is uniquely belong to only one Division

Maintained in the material master in the “Basic data 1”.

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50
Q

Sales doc config: Item Division flag

A

If the Item division field is not activated, then system will not search the material master to which division the material belongs to. In this case the header division is copied to each item.

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51
Q

Sales doc config: Check division field

A

Controls how the system will behave if the header division & Item division are different

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52
Q

Header division

A

Division from sales area when creating a sales order

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53
Q

Sales doc config: Probability

A

The system calculates the probability that the customer will place an order following the sales quotation. The system uses an order probability percentage from the customer master record and combines it with the order probability percentage of the sales document type.

Works in tandem with Material requirements and customer master record

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54
Q

VD51

A

Customer material info record creation

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55
Q

Sales doc config: Read info record

A

System always read the info record to determine the order type, among other things
Here we can also maintain or newly assign

Delivery priority
Shipping conditions
Delivering plant
Minimum order quantity.

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56
Q

Sales doc config: Commitment date

A

Used on sales orders (and/or items on the order) with a “delivery time” set. The delivery time is the maximum length of time you say you’ll take to fulfill a line item on the order.

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57
Q

Commitment date option: A

A

Means to automatically set the commitment date to the order date plus the delivery time unless the customer wants it later. Use it for orders where it should never be delivered earlier than the delivery time, even when material is available for an earlier delivery.

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58
Q

Commitment date option: B

A

Means to automatically set the commitment date to either the first date that the confirmed quantity can be delivered or to the order date plus the delivery time, whichever is earlier. If you re-save the order again and don’t change the material, requested quantity, order date, or delivery time, then even if more material will be available earlier than the commitment date, it won’t change the commitment date.

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59
Q

Commitment date option: C

A

Means to do like setting B, except if you re-save the document, if material is available for delivery earlier than the commitment date, it will change the commitment date to the earlier date.

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60
Q

Sales doc config: Screen sequence group, display range, and function code for over. scr.

A

These control how the interface is represented in the sales document.

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61
Q

Sales doc config: Incompletion procedure

A

The incompletion procedure used for the given sales document type

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62
Q

Sales doc config: Transaction group

A

Controls the data to be updated in the respective tables for each transaction of the respective document type

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63
Q

Sales doc config: Quotation messages

A

Used to set a check which then provides a message for open quotations when creating a sales order of the given doc type

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64
Q

Sales doc config: Outline agreement

A

Used to set a check which then provides a message informing of open contracts when you create a sales order

There’s extra field which is supplementary. Where value “A” means the system finds all contracts where the sold-to party of the sales order is an authorized partner to release orders. “B” system finds all contracts where the SP is authorized to release based on customer hierarchy

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65
Q

Sales doc config: Status profile

A

A status can allow, prohibit or issue a warning for any subsequent process. Useful to track activities in a sequence and create workflow based approval process

Create status in BS02, and assign it to document type, in document type configuration. Can exist at item level as well.

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66
Q

Sales doc config: Message: Mast.contr.

A

Field which controls whether the system checks for existing master contracts during contract creation.

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67
Q

Message: Mast. contr. option A

A

Check if a master contract of this order type exists

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68
Q

Message: Mast. contr. option B

A

Check determines only one suitable master contract exists, you want this master contract to be copied

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69
Q

Massage: Mast. contr. option C

A

If you want to branch directly the list of suitable contracts after the check has been performed`

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70
Q

Sales doc config: Alt. sales doc. type1/2

A

During sales document processing you can switch to one of the sales document types specificed here

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71
Q

Sales doc config: Incomplete messages

A

Indicates whether you can actually save an incomplete sales document

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72
Q

Sales doc config: Variant (transaction flow)

A

With the help of technical consultants, screen variants can be defined to hide some tabs in the sales order during sales order processing by default, depending upon the transaction types. You can assign various transaction variants to individual sales document types. You create various variants (SHD0) for the same transaction in order to simplify your transaction flows.

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73
Q

Sales doc config: Corr. delivery type

A

System automatically proposes this delivery document type when the user initiates correction deliveries with reference to this scheduling document types.

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74
Q

Sales doc config: Schedule line agreement delivery block

A

Delivery block can be assigned at scheduling agreement document header level. So that system proposes delivery block for all items in the scheduling agreement as some one in the business has to check scheduling agreement before initiating outbound deliveries.

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75
Q

Sales doc config: Usage

A

In scheduling agreements one material can be given with different usages.

The usage can be specified at the header level that applies to all line items in the scheduling agreements.

The usage defines the conditions under which a material is sold. It can be entered at item or header level. Entries made at header level are valid for all items.

76
Q

Sales doc config: MRP for delivery Scheduling type

A

The value of this field determines whether MRP check should be carried out for scheduling agreement document types.

Specifies whether forecast delivery schedules or JIT delivery schedules are relevant for planning and/or delivery.

77
Q

Sales doc config: Immediate delivery

A

Controls whether a delivery should be created as soon as the order is saved. You can differentiate between whether this happens generally for all items, or just for items that have a confirmed quantity on that date.

78
Q

Sales doc config: Ship Cost info profile

A

Contains proposal values for the shipment ost information the sales order, such as the transportation planning point, the shipment type and the shipment cost pricing procedure. You can also assign different transportation planning profiles to a shipment cost information profile.

79
Q

Transportation planning profiles

A

Used to carry out different options for shipment cost determination.

80
Q

Sales doc config: Ship.Con.Ship-to-p.

A

Automatically copies the shipping conditions maintained in the ship-to-party master record during sales document processing.

81
Q

Sales doc config: ProdAttr.messages

A

Check whether the ship-to-party accepts the attributes of a product which is entered manually in a sales document.

82
Q

Sales doc config: CndType line items

A

Condition type for costing for this sales document

83
Q

Sales order costing

A

Finding out the planned costs for an item

84
Q

Consignment Fill-up

A

Dropping material at the customer’s site so they can keep it on-hand.
Delivery required with picking
No billing
Movement type 631

85
Q

Consignment Issue

A

Customer uses the stock from consignment fill-up.
Delivery required but not relevant for picking
Billing required
Movement type 633

86
Q

Consignment Return

A

Customer returns stock that was issued, reversal of consignment issue
Return delivery required
Billing required
Movement type 634

87
Q

Consignment Pick up

A

Picking up stock from customer that was not used, so the opposite of Consignment Fill-up
Return Delivery required
Billing not required
Movement type 632

88
Q

Schedule line category determination

A

Item category + MRP type of material

89
Q

Inquiry and schedule line category

A

No availability check
Not relevant for delivery
Schedule line exist for information purposes only

90
Q

Quotation and schedule line category

A

Schedule line is not relevant

No movement type

91
Q

Schedule line category code

A

Schedule line category has two alphanumeric key

First Char
A - Inquiry
B - Quotation 
C - Sales document
D - Return

Second Char
T - No inventory management i.e. services
X - No inventory management with goods issue
N - No planning
P - MRP planning
V - Consumption based planning

92
Q

Product Proposal

A

Sales document type

A list of materials and order quantities that are regularly ordered together by a customer

Sales-area specific and can be referenced when creating the sales order

93
Q

Key fields for product proposal

A

Both in Sales tab of sales area data of a customer master
Item Proposal
PP

94
Q

Product proposal options

A 
Propose item(s) in the order with no quantity
Propose item(s) in the order with the default quantity
Pick from the product proposal list and choose exactly which materials and their quantities
95
Q

Activating Product proposal

A

In order Edit -> additional functions -> propose items

96
Q

Sales doc config: Checking group

A

Defines how the system carries out checks on payment card data in different SD documents

97
Q

Sales doc config: Paymt guarant proc.

A

Tells system what form of guarantee procedure to use for this sales document

98
Q

Sales doc config: Payment card plan type

A

Used if you want your system to accept payment card

99
Q

Sales doc config: Lead time in days

A

The requested delivery date

100
Q

Sales doc config: Propose delivery date checkbox

A

Used to propose the current date as the delivery date

101
Q

Sales doc config: Date type

A

Allows user to set the format of the delivery schedule line date for internal system use

102
Q

Sales doc config: Proposal for pricing date

A

Allows you to specify the valid-from date for the pricing of the reference document, or the requested delivery date, or the current date

103
Q

Sales doc config: Propose valid-from date

A

Allows you to determine when the valid-from date for pricing should be. Used in quotations typically

104
Q

Sales doc config: Propose PO

A

Proposes the current date as purchase order date

105
Q

Sales doc config: PricProcCondHeadr

A

Pricing procedure conditions at header level for contracts

106
Q

Sales doc config: PricProcCondItem

A

Pricing procedure conditions at item level for contracts

107
Q

Sales doc config: Contract profile

A

default setting that will propose default data such as validity dates into the contract you are creating

108
Q

Sales doc config: Billing request

A

Used for service contracts, to bill the customer for a service that was not agreed to in the original service document. Used to maintain the value for a Billing request (a type of document), standard is LV

109
Q

Sales doc config: Contract data allowed

A

Allows what data is to be copied over contract item data from header contract data

110
Q

Sales doc config: Subs order type

A

Assigned if you should define a follow-up action for the contract. If you wish your contrac to create a quotation for a new contract one week before front

111
Q

Sales doc config: Check partner Auth.

A

Used by the system to check the partner type creating a release order against the contract. Only Sold-to and Sold-to for release, partner functions are allowed

112
Q

Sales doc config: Update low lev. cont.

A

Used by the system to update lower-level contracts, should the data you are changing be the master contract

113
Q

Sales doc config: Business transaction

A

Used by the system to signal that communication must take place with the APO (Advanced Planner and Optimizer) system to determine the ATP of the sales document type

114
Q

Item Category Config: Item type

A

Controlling indicator to the system

115
Q

Item Category Config: Completion rule

A

Used to determine when the item is deemed to be complete. If you want to use this, you need to update the document flow indicator in copy control.

116
Q

Item Category Config: The special stock indicator

A

Should be set for items that are processed as special stock.

117
Q

Item Category Config: Revenue recognition input

A

specifies the revenue recognition category for this item. Revenue recognition category determines when revenue is claimed for an item.

118
Q

Item Category Config: Delimit start date

A

Used to determine the start date of the period in which revenues are to be recognized

119
Q

Item Category Config: Business item checkbox

A

Used to flag if the system should allow the item business data to be different from the business data at the header level

120
Q

Business data

A

A group of sales details, shipping details, and billing details, found at both the header and item level.

121
Q

Item Category Config: Weight/Vol. Relevant

A

Whether weight and volume are relevant.

122
Q

Item Category Config: Credit active

A

Is the indicator relevant for credit control updating and credit statistics.

123
Q

Item Category Config: Determine cost

A

Tells the system to use the condition type VPRS on the pricing procedure to indicate the cost price of this item.

124
Q

Item Category Config: Autom.batch determ.

A

Indicates the system to carry out batch determination for this item at the time of the sales order.

125
Q

Batch determination

A

The process whereby one allocates a material batch to an item. This can happen at the time of the order, delivery or even in the warehouse management module.

126
Q

Item Category Config: Rounding permitted

A

Rounding is set in the customer material information record or material master record. Allows system to round up or down the order quantity.

127
Q

Item Category Config: Order qty = 1

A

Should you wish your sales item to be limited to a quantity of one per line item

128
Q

Item Category Config: Item Cat.Stats.Group

A

Used by the logistics information system to indicate which item categories are relevant for statistical updating.

129
Q

Item Category Config: Screen Seq.Grp

A

Used to control which screens you see when displaying a line item

130
Q

Item Category Config: Status profile

A

Key that indicates a status profile.

131
Q

Item Category Config: Create PO automatic.

A

An indicator for ALE to enable automatic creation of a purchase requisition and purchase order for 3rd party items

132
Q

Item Category Config: Config. Strategy

A

Controls which checks and processing are run automatically or are allowed during configuration.

133
Q

Item Category Config: Mat. Variant Action

A

Controls how the system reacts when it determines that an existing configuration is already used as a stockable type.

134
Q

Item Category Config: ATP material variant

A

Specifies if the system should run an ATP check for the material variants

135
Q

Item Category Config: Application

A

Represents a process for automatic determination of alternatives in the different org areas within a company.

136
Q

Item Category Config: Variant Matching

A

Activates variant determination

137
Q

Item Category Config: Create Delivery group

A

Determines whether sub-items that belong to a main item, and which resulted from a BOM explosion, are to be combined in a delivery group

138
Q

Item Category Config: Manual alternative

A

Allows you to select the alternative manually

139
Q

Item Category Config: Param. effectivities

A

Controls that the item can be maintained with parameter effectivity

140
Q

Item Category Config: Value contract matl

A

System copies the material specified here to the contract item

141
Q

Item Category Config: Contract Release Ctrl

A

Controls how the system reacts when the value of your release order for a value contract item reaches or exceeds the open target value

142
Q

Item Category Config: Repair proced.

A

Repair procedures are assigned to each item category

143
Q

Item Category Config: Billing form

A

Specifies whether a flat rate or the dynamic items are invoiced individually when performing billing using a resource-related billing document

144
Q

Item Category Config: DIP prof.

A

Used to calculate and summarize items to be billed for resource-related billing

145
Q

Dynamic item processor

A

Tool that the system uses to sumarize data into dynamic items in a sales price calculation, resource-related billing, or data determination

146
Q

Item Category usage

A

A value which describes what you are using an item for. For example if usage is “TEXT” system knows that refers to a text item, so you can enter a text in the material field instead of an material number.

147
Q

Schedule line cat Config: Movement type step 1

A

Used when two goods movements need to happen for a schedule line category

For example, a stock transfer, (the issue of stock from one plant to another, and the receipt of the stock into another plant)

148
Q

Schedule line cat Config: Order type

A

The assignment of the purchase requisition type to the schedule line. This allows the system to automatically create a purchase requisition for this schedule line category. Used for 3rd party sales.

149
Q

Schedule line cat Config: Item category

A

The item category of the purchasing document or purchase requisition

150
Q

Schedule line cat Config: Acct.assig.cat

A

Used to determine which account assignment is necessary for the item

151
Q

Schedule line cat Config: P. req.del.sched

A

An indicator set should you want the system to re-determine the delivery dates of the schedule line based on the expected receipt times generated from the purchase requisition.

152
Q

Schedule line cat Config: Req/Assembly

A

Used to transfer the requirements for the material to production

153
Q

Contract profile

A

The profile for a contract, thus containing relevant info for contract

154
Q

Contract profile config: Contract start rule

A

Acceptance date

155
Q

Contract profile config: Contract end rule

A

Contract start date + contract validity

156
Q

Contract profile config: Val. period category

A

Validity of the contract

157
Q

Contract profile config: Cancellation proced

A

Procedure

158
Q

Defining rules for determing dates

A 
Baseline date
Time period
Time unit
Last of month
Calendar ID
Contract data (force system to always use header contract data to determine baseline date)
159
Q

Val. period.category

A

Define the validity period categories

160
Q

Defining rules for determining dates

A 
Baseline date
Time period
Time unit
Last of month
Calendar ID
Contract data (force system to always use header contract data to determine baseline date)
161
Q

Sales item cat config: RBA Control

A

Used if you run the availability check for items with the same item category using the global availability check in SAP APO. You control the rules-based ATP check at item category level.

162
Q

Status profile config fields: Auth code

A

Used to see if the user performing the change to the status has the required authorization

163
Q

Status profile config fields: lowest and highest

A

Used to determine the lowest option you can go to for a status, and highest is the furthest option you can go to for a status

164
Q

Schedule line types

A

Used in scheduling agreements for information purposes only. Not schedule line categories.

165
Q

Quotation

A

Proposed agreement of a price and quantity for a particular material or service for a particular date.
Can have pricing and schedule lines

166
Q

Cash Sales

A

BV standard doc type
Customer places order and picks up and pays for the goods at the same time
Delivery automatically created and invoice prints out
Can be or not be relevant for picking
Goods issue happens automatically in background
No accounts receivable postings

167
Q

Rush Order

A

SO standard doc type
Customer places the order and collects the items immediately or materials are shipped immediately.
Customer invoiced later
Delivery automatically created

168
Q

Credit Order Process

A

Two types of credit procedures
Customer gets bad materials
Customer is overcharged

169
Q

Debit Order Process

A

Used when a customer is undercharged

170
Q

Return Order

A

RE

171
Q

Invoice Correction Request

A

RK
Proposes a new way of processing complaints and issuing credit and debit memos. Allows you to correct the quantity and the price for one or more faulty items.
Each invoice correction request contains two items for each item in the invoice. First item is the value and quantity copied from the referenced invoice. The second item is the debit item which represents the correct quantity and or value.

172
Q

Sales doc config: Material Entry type

A

This field defines the expected input value for the material field during the sales order entry

173
Q

Sales doc config: Display range

A

The value you select in this field controls which details for a structured item, such as a BOM, will be shown during the sales document display

174
Q

Sales doc config: FCode for oversv.scr.

A

Tells SAP which overview screen to display first when you are processing a sales document.

175
Q

Sales doc config: Group reference procdure

A

Used for master contracts to determine which data is to be copied or proposed into lower level contracts.

176
Q

A service contract item can be…

A

A service task, once off
A material used in the service
Time charged for a technician’s hourly rate

177
Q

Contract grouping

A

Process whereby several lower-level contracts are linked to one master contract to ensure data consistency

178
Q

Planning delivery schedule

A

An internal delivery schedule used to plan requirements more efficiently

179
Q

3 sections of planning delivery schedule

A

Maintain Delivery schedule splitting Rules
Maintain Planning Delivery Schedule Instructions
Assign Delivery Schedule Splitting Rules

180
Q

Maintain Delivery schedule splitting Rules

A

Determine the characteristics of the planning delivery schedule

181
Q

Maintain Planning Delivery Schedule Instructions

A

Define the split of schedule line quantities between the different days in the planning delivery schedule and the forecast delivery schedule

182
Q

Assign Delivery Schedule Splitting Rules

A

Assign the splitting rules to the planning delivery schedule

183
Q

Sales activities

A

These are the following types of sales activities… Sales activities are categorized as Presales… These are not where you sell material rather you do your preparation for sales with the customer…

Sales Call, Phone Call, Sales Letter, Internet Mailing, etc…

184
Q

The two minimum factors for determination of the item category

A

Document type

Item category group

185
Q

Which item category group has to be specified in the material master to enable pricing at the sub-item level of the bill of material

A

LUMF

186
Q

Down payment billing plan

A

Made for producing and delivering goods to customers in the capital goods, or plant engineering and construction industries.
Created as a deadline in the billing plan. This enables you to agree on as many down payments as required for different dates. The date for the down payment request yet to be created is specified in the deadline, and the system uses payment conditions to assign a due date to the down payment.

SAP SD Certification (9 decks)

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