Relativity Certification Administrator (Set-02) Flashcards
Where do Group Permissions apply?
Permissions are set per Group on a workspace-by-workspace basis.
What are the three grouping mechanisms used in Batch creation?
Batch Unit | Family Field | Reviewed Field.
What is a Group directly associated with?
Groups associated with Workspaces by being added to them and Users which comprise the Group.
What is a Client directly associated with?
A Client is associated directly with Matters and Users.
In the UI, how do Conditions in Logic Group act?
They act as visual parentheses and are evaluated first before evaluating against other search conditions.
[True OR False] You can bookmark as many pages as you like?
TRUE, and the QuickNav will also display the last ten pages you’ve viewed.
What is a Workspace?
A securable document repositories that facilitate viewing, searching, organzing and categorizing content.
What happens when you log into Relativity?
You are shown a list of Workspaces or taken directly to your Workspace.
What are the ways you can log into Relativity?
Username & Password | Two-Factor Password (Username & Password & Passcode) | Active Directory (Email Address & Account on Windows Domain & Windows Network Password).
What options are associated with the Browser Panel?
Folders | Field Tree | Saved Searches | Clusters.
What options are associated with the View Bar?
Current Browser Location | Views Drop-Down menu | Related Items Drop-Down menu | Add Widget | Dashboard Drop-Down menu | Export Drop-Down menu | Sampling Button.
What are the fields on the Item List?
Reset Column Sizes | Show/Hide Filters | Clear Filters | Turn Grid Style On/Off | Navigational Control.
[True OR False] The fields that appear on the Items List are based on slected Views?
TRUE
What does the Viewer interface screen consist of?
Document View Selector | Viewer | Navigation Bar | Layouts | Related Items Pane | Persistent Highlights Sets.
What are Choices?
Predetermined values that you apply to single and mult-choice list fields.
What is ‘Overlay Behavior’?
Defines how Relativity handles fields when importing a load files.
What is a Field Type?
Determines the field’s funtionality and presentation.
What is a Layout?
A web-based coding form.
How does a Layout work?
It gives you the ability to view and edit document fields.
What is ‘Using Copy From Previous’?
The funcation that enhances review by providing the ability to copy coding values from one document to another within a review session.
What is Relativity Integration Points (RIP)?
A functionality that provides exporting saved searches, case folders, and productions.
What files types can Relativity Integration Points (RIP) import?
CSV | LDAP | Load files.
What are Relativity Integration Points (RIP) importing features?
You can import directly into Workspace, and scheduling future and recurrent jobs.
What are Relativity Integration Points (RIP) load file preview options?
File | Errors | Choices & Folders.
What would a dtSearch on the word apply* return?
Apply | applying
What search features are available in Relativity?
Filters | Keyword searches | Saved Searches | dtSearches | Analytics.
What are the different filting types?
Boolean | CustomOnly | list | MultiList | Popup Pickers | Textbox.
What is a Boolean filter?
A filter type only available on Yes/No field types.
What is a CustomOnly filter?
Advanced filtering method which allows user to set criteria using a combination of advanced and Boolean operators.
What is a list filter?
Similar to Boolean filter (only one condition at a time) but displays choices associated with a particular field rather than Yes/No.
What is the max sum of fixed length fields for an object?
8060 characters before performance degradation.
How many results are viewable in the related items pane?
Only the first 1000.
What is a MultiList filter?
A filter that allows multiple conditions to be selected and connected by the AND or OR operator.
What is a Popup Picker filter?
Allows user to select values for multiple or single CHOICE and OBJECT FIELDS.
How do you search for ONLY an exact phrase in a filter?
By typing the word or phrase itself or following an equal sign.
What operators can be used in a keyword search?
Boolean operators (AND/, OR/, NOT), quotation marks for exact phrases, parentheses for grouping, and wildcards (*). Note: cannot use NOT in conjunction with OR.
What does a keyword search run a query against?
It runs the query against ALL required document fields.
What is a stop word?
A stop or noise word is ignored by keyword searches and only its position is taken into account.
What are treated as stop words in a keyword search?
Single letters and numbers, punctuation marks, the @ symbol at the beginning of a query, and certain words (about, can, from, has, like, etc…)
What are the stop word exceptions?
An @ sign NOT at the start of a query, hyphen/dash (which searches for any punctuation mark in its place), double digit numbers, and uppercase letters followed by a period.
What are search conditions and where are they found?
Search conditions allow the building of complex queries via selection of fields, operators, and values. They can be found in the saved search form, the Documents tab, and dynamic object tabs.
How many search conditions are allowed per query?
When using search conditions, a total of 5 are allowed on the Documents tab. Any more requires a saved search that allows up to 10.
What does the ‘Search List’ option of the saved searches browser allow you to do?
It allows you to view your saved searches in a list including paths and search names which can be filtered on. It also allows one to perform mass operations on saved searches.
What mass operations are available to use on saved searches?
Edit | Replace | Move | Delete.
Wat does the ‘Sort by Rank’ option for saved searches do?
Orders return results by relevance.
How can the default list of fields displayed by a search be changed?
By changing the Default Search Views view.
When are pop-up pickers available for search conditions?
When the operators ‘All of These’ or ‘None of These’ is chosen, along with those for multiple object fields.
How does selecting an option in the ‘Include Related Documents’ search option in the Documents tab affect your ability to save a search?
You will be prevented from saving your filters as a search.
What is the difference between the ‘Is Like’ and ‘Contains’ operators?
‘Is Like’ queries a large catalog with a wildcard prepended, thus significantly decreasing performance. ‘Contains’ only queries the full text index fields.
What are the rules for the ‘Contains’ operator?
Blank values are filtered out, wildcards and quotation marks are allowed, and commas and carriage returns are respectively changed to OR and AND.
What are the rules for the ‘Is/Is Not Like’ operator?
Use brackets for advanced SQL criteria only, use underscores for single character wildcards, use ‘%’ as a wildcard, and enclose terms with quotation marks if using commas. Commas and carriage returns otherwise translate to OR and any other use of above characters (as well as ! and *) will be ignored.
When does dtSearch recognize numbers?
dtSearch will recognizes numeric strings as dates, as long as it can be interpreted as a valid date.
What happens when previewing errors using the RDC?
Relativity Desktop Client (RDC) validates the entire load file.
What batch fields are available to use as search conditions?
Batch (name) | Batch Set | Assigned To | Status.
What occurs if you attempt to delete a saved search referenced by another one or by the Document view?
Relativity will display an error message and not allow the deletion.
What formats are available to auto-recognize in a dtSearch?
Dates | Email Addresses | Credit Card Numbers.
What functions are used for auto-recognition searches within a dtSearch?
DATE ( TO ) | MAIL () | Both CREDITCARD() AND MAIL() support the use of wildcards in arguments.
What are the rules for the NOT operator in a dtSearch?
It can be used as a standalone operator (ex. NOT fish) or as a connector in conjunction with ‘OR’ or ‘AND’ (ex. dog OR NOT fish).
What is the order of precedence for dtSearch?
OR then AND expressions.
What is the order of precedence for a keyword search?
AND then OR expressions.
What is the difference between dtSearch and keyword search on the SQL side?
Keyword search is a SQL full text search that queries individual fields | A dtSearch queries across all fields that are combined into a single pool.
What are the two built-in search words for dtSearch?
xfirstword: marks beginning of file | xlastword: marks end of file.
What functionalities does dtSearch provide?
Proximity, stemming, and fuzzy searches along with basic searching features available in keyword searches.
What is the fuzziness operator and how does it work?
The fuzziness character (%) indicates how many characters are ignored by a dtSearch and their positions before it must match exactly.
What is fuzziness?
A numerical value between 1-10 that determines the degree of variation in terms returned in a dictionary search. Returned terms may differ by up to that many characters.
What is stemming?
Allows the returning of grammatical variations of a word (ex. apply => applies, applied, applying) in a dictionary search.
How does the And ANY connector for dtSearch work?
Words before operator are required and words after it are optional.
If search 1 references search 2, can search 2 be edited to reference search 1?
No, since Relativity doesn’t allow the circular references.
What will be the permissions associated with a search moved to a new folder?
The search will inherit the security of the destination folder.
What is an alphabet file?
A collection of characters that are treated as text, spaces, searchable letters, or ignored in a dtSearch.
How do you search for a numeric range in a dtSearch?
By entering the upper and lower bounds separated by two tildes (Ex. 12~~17). Decimal points and commas are treated as spaces and minus signs are ignored.
In what case do regular expressions and wildcards significantly slow down searching?
When the expression is closer to the beginning of a word.
What is the stemming operator and how does it work in dtSearches?
The tilde (~) is used at the end of the root word and returns grammatical variations of it.
Where can the stemming operator be used?
In a Documents tab search | In the dictionary search dialog in a dtSearch |In a saved search. (Note: the Enable Stemming checkbox is independent of the stemming operator.)
What wildcards are supported by dtSearch?
’?’ matches any single character | ‘=’ matches any single digit | ‘*’ matches any number of characters | ‘~’ is used for stemming. (Note: They can be added to the beginning of a search term in a dtSearch.)
How does the W/N connector work in dtSearch?
A W/N B returns instance of A that are within N words of B. The NOT W/N returns instances where A is separated from B by at least N words or B isn’t found.
How do you search for a connector word in a dtSearch?
By quoting the word or putting a tilde after the word. They also need to be removed from the noise list to be searched on.
How does dtSearch handle queries with noise words or punctuation?
Noise words are skipped, not indexed, and used as a placeholder for another intervening word. Punctuation is treated as a space, and numbers or characters in parentheses returns unexpected results.