Records Keeper/FSM Flashcards
What link do you use to update the CO?
Management tasks
Where do you find data locks?
Management tasks
What link do you access to add new officers to 1046?
As needed tasks
Where is the link to post the 1090?
Post meal tasks
Where do you go to view the 1359?
Reports
Where is the link to perform a close out?
As needed tasks
Where is the link to the 1282?
Pre meal tasks
Where is the link to post head count for RIK?
Post meal tasks
What link do you access to add an allowance for Thanksgiving?
As needed tasks
Where do you go to view vender catalog?
Management task
Add new effective date?
Constants
Where is the link to process cash sales?
Post meal tasks
What two things do you need to access FSM?
Password + CAC
How is access granted to FSM?
Go to FSM and login. It won’t let you and sends notice to FSO. FSO grants access
Who authorizes FSM access?
FSO
What function can prevent over ordering?
FIC constraints
When accessing a page in FSM that’s locked, how do you unlock it?
Data locks
Where is the link to add/modify storage locations?
Management tasks
True or false? Days at sea include the day of departure and day of arrival
True
True or false? Simulated days at sea exercises do not take full ration credit
False
What function allows you to put onboard/offboard for officers?
Manage personnel
What form is used for cash sales?
1544
True or false? When entering/leaving port, all officers charged
False
On the 338, the head count for meals sold for cash must agree with what record?
1046 & 1544
What link do you use to do a bulk sale?
As needed tasks
Where do you go in FSM to do an issue adjustment?
As needed tasks
Where do you go in FSM to view replication via crane?
Reports
What link do you use to add an allowance for the navy’s birthday meal?
As needed task
What link do you use to add the new XO?
Management tasks
Where do you go to deactivate an officer?
Manage personnel
What form does receipts affect?
NAVSUP Form 367 (Receipts and Expenditures)
What link do you use to post the NAVSUP form 1282?
Pre meal tasks
What link do you use to access recipe conversions in FSM?
As needed tasks
What link in FSM do you use to obtain the daily food cost?
Reports
What link do you use to print the General Mess Control Record (NAVSUP Form 338)?
Reports
What link do you use in FSM to conduct a partial inventory?
As needed tasks
What link in FSM would the LCS use to create a Food Preparation Worksheet (NAVSUP Form 1090)?
Pre meal tasks
What link allows users to print NAVSUP Form 367?
Reports
What link do you access to process food allowances?
Management tasks
What link do you access to print a survey?
As needed tasks
What link do you access to add EBO’s to post daily breakouts?
Pre meal tasks
What link do you use to print recapitulation of meal record (NAVSUP Form 1292)?
Reports
What link do you use to print DD Form 1149 (1155)?
As needed tasks
What link do you use to generate a book inventory?
Reports
Who assigns user roles in FSM?
FSO and/or SUPPO
Where do you update information that pertains to the command core crew size and embarked crew size?
Activities
Where do you add an alternative menu to the NAVSUP Form 1090?
Manage food preparation worksheet
Before close out, what must be entered before processing the close out?
Navy rations allowed
What are you NOT supposed to do when navigating FSM?
Use the forward or back arrows
When placing a food order from the “as needed tasks”, how many links are needed to completely post the receipt?
Three
What link do you access to post the Navy birthday special meal allowance?
As needed tasks
What link allows you to post cash deposits?
As needed tasks
Credit sales headcount post to what form?
1046
LTJG Roberts reports to your command next month to weapons department, where do you add him in FSM?
Manage personnel
How does NAVSUP receive monthly close outs?
Via email
Where does Navy rations allowed come from?
Command muster report
Who accepts the physical inventory?
FSO
Who approves transfers/bulk sales?
FSO
Who approves issue adjustments?
FSO
Subsistence Ledger?
NAVSUP Form 335
General Mess Control Record?
NAVSUP Form 338
General Mess Summary Document?
NAVSUP Form 1359
Receipts and Expenditures?
NAVSUP Form 367
Food Preparation Worksheet?
NAVSUP Form 1090
Recapitulation of Meal Record?
NAVSUP Form 1292
Financial Liability and Investigation of Property Loss?
DD Form 200
Sales of General Mess Meals sold for Credit?
NAVSUP Form 1046
Food Item Requisition/Issue document?
NAVSUP Form 1282
Cash Meal Payment Sheet?
DD Form 1544
Cash Meal Payment Book?
NAVSUP Form 470
Where do you add holiday meals to the NAVSUP Form 1090?
Manage food preparation worksheet
ENS Lewis reports to your command next month to navigation department, where do you go to add him in FSM?
Manage personnel
What link do you access to print an 1149 (1155)?
As needed tasks
What link do you access to print recapitulation of meal record (NAVSUP Form 1292)?
Reports
What link do you access to modify post daily breakouts?
Pre meal tasks
How does FSM3 system update?
Replication via crane
When must navy rations allowed be entered?
Before close out
SUPPO accepts physical inventories in FSM. True or False?
False
Who approves the Food Item Request/Issue document?
Leading CS
The CO approves issue adjustments. True or False?
False
What link is accessed to post food preparation worksheets?
Post meal tasks
What link do you access to obtain Navy food cost?
Reports
What link would the LCS access to create a food preparation worksheet?
Pre meal tasks
What link allows users to print NAVSUP Form 367?
Reports
What link do you access to conduct a full inventory?
As needed tasks
What link do you access to print the general mess control record?
Reports
What link do you access for holiday allowances?
As needed tasks
What link do you access to view replication via crane?
Reports
What link do you access to view recipe conversions?
As needed tasks
What link do you access to print DD Form 200?
As needed tasks
Who is authorized to retain the Food Service Officer’s FSM password and access ID number in a sealed envelope in a locked safe for emergency conditions? (FSO and SUPPO are the same person).
Executive officer
How often is the Food Service Officer required to log on to the FSM system using his/her password and review the NAVSUP Form 338?
Weekly
The Leading CS can be designated the duties as records keeper?
True
What does BDFA stand for?
Basic Daily Food Allowance
How often is the Navy Food Service (476) published?
Quarterly
What are three types of inventories?
Spot, breakout, storeroom
True or False: the records keeper has authorized access to the security module on FSM
False
What percentage of your subsistence items are required to be spot inventoried per month?
10 percent
Who signs the first line on the daily recapitulation (NAVSUP Form 1292)?
Mess Deck Master-at-Arms
Who signs the second line on the daily recapitulation (NAVSUP Form 1292)?
Cashier
Who signs the third line on the daily recapitulation (NAVSUP 1292)?
Cash collection agent
Who signs the first line on the monthly recapitulation (NAVSUP Form 1292)
Records keeper
Who signs the second line on the monthly recapitulation (NAVSUP 1292)?
Leading Culinary Specialist
What are the required entries on the first signature line of the NAVSUP Form 1292 for Mass Feeding?
Printed name, signed name, grade or rate and SSN
What is the service designator for Pacific Fleet Operating units?
R
What is the cost code for afloat units?
73170
What is the cost code for operational rations?
73150
On what day of the month must the NAVSUP Form 1359 be submitted?
5th
What is column 12 of the NAVSUP 338?
RIK/cash sales daily total
What is column 15 of the NAVSUP 338?
Monetary allowances cumulative total
What is column 16 of the NAVSUP 338?
Daily food cost
What is column 6 of the NAVSUP 338?
Daily meals sold for cash
How many columns are on the NAVSUP 338?
19
What quarterly notice can you find the BDFA, supplemental allowances and meal rates?
NAVSUPNOTE 7330
When posting receipts, the money value is posted to which forms?
NAVSUP 367/1336
When posting receipts the quantity received is posted to what form?
NAVSUP 335
Which column of the 335 do you post surveys?
Other
What column of the 338 do you post the grand total of the 1282?
Column 16 daily food cost
What column of the 335 do you post quantity transfered to another end-user?
Other
When do you conduct a wall-to-wall subsistence inventories?
Within 90 days of last inventory and upon relief of the FSO or JOD
What form do you use when conducting a rough inventory?
NAVSUP Form 1059
Which column of the 335 do you post the inventory quantities to?
On hand
When posting a “gain” by inventory to NAVSUP 335 subsistence ledger do you post a positive number or a negative number to the issued column?
Negative number
