Questions 1st PDF Flashcards
The four main documents in the general project management model are
- Project Charter
- Project Plan
- Project Schedule
- Project Budget
Main differences in purpose and aim between a client order project, an event project, and a product development project?
- Client Order Project: Aimed at fulfilling a specific client’s requirements within a given timeframe and budget.
- Event Project: Focused on organizing and executing a specific event, often with a defined date and set of objectives.
- Product Development Project: Geared towards creating and delivering a new product, involving research, design, development, and production.
Advantages of implementing a project model in an organization:
- Improved Efficiency
- Better Resource Utilization
- Clearer Communication
- Enhanced Risk Management
Main difference between project work and work within the functional organization:
- Project Work: Temporary, unique endeavors with a specific goal and timeline.
- Functional Organization: Ongoing, routine tasks aligned with the organization’s functions and departments.
Two characteristics missing in the traditional definition of a project
- Specific Timeline
- Temporary Nature
Four main phases of the general project model
- Initiation
- Planning
- Execution
- Closure
Characteristics in agile project planning
- Flexibility
- Iterative and incremental
- collaboration and communication
Why continuous feedback loops are essential for agile project management?
- Facilitate Adaptability
- Enhance Collaboration
- Improve Product Quality
Two tools used in agile project work
- Jira
- Trello
Three decision points in the general project management model
- Project Initiation
- Project Planning Approval
- Project Closure
Difference between a milestone and decision point
- Milestone: Represents a significant event or achievement.
- Decision Point: A point in the project where a decision needs to be made regarding its continuation or modification.
Other word for decision point used in project management
Gate
Four categories in a project organization
- Projectized
- Matrix
- Functional
- Composite
Three roles in the supporting category
- Project Coordinator
- Project Administrator
- Document Control Specialist
Role of the steering committee
- Provides oversight and guidance
- Resolves issues and makes key decisions
- Ensures alignment with organizational goals
Acronym SMART and its use:
- SMART: Specific, Measurable, Achievable, Relevant, Time-bound
- used for setting and evaluating goals
Difference between business goals, impact goals, and project goals
- Business Goals: Broad objectives aligning with the overall mission of the organization.
- Impact Goals: Specific outcomes or effects resulting from achieving business goals.
- Project Goals: Objectives set for a particular project to contribute to business and impact goals.
The project triangle contains three variables. Name these variables:
- Time
- Cost
- Scope
What is the use of the project triangle?
It represents the constraints of a project, showing the interdependence of scope, time, and cost. Changes to one side of the triangle can affect the other two sides.
Two examples of project requirements
- Functional Requirements
- Technical Requirements
Five activities in a pre-study
- Feasibility Analysis
- Risk Assessment
- Market Research
- Cost-Benefit Analysis
- (Preliminary) Project Scope Definition
Four things that should be in the project charter
- Project Objectives
- Stakeholder Identification
- Project Scope
- Project Manager Appointment
Purpose of the pre-study
To assess the feasibility and viability of the project before committing significant resources.
100%-rule according to WBS
Each level of the Work Breakdown Structure (WBS) should account for 100% of the work represented by the level above it.
Question after filling the boxes in the SWOT-analysis
What strategies can be developed based on these findings?
Two other categories in stakeholder analysis
- Primary Stakeholders
- Key Stakeholders
PENG: Definition & its use
- Project Environment Network Guide
- A tool for mapping the relationships and interactions between different entities in a project environment.
Right order of tools in project planning
Stakeholder Analysis, PERT, WBS, PBS, Gantt
Benefits of back-casting
Identifying steps backward from the desired future to the present, helping to create a path to achieve future goals.
Purpose of the communication plan
To outline how communication will be managed throughout the project, ensuring timely and effective information flow.
Critical Path?
The sequence of stages determining the minimum time needed for an operation.
Lichtenberg Method and its use?
A method for estimating project duration based on expert judgment and historical data. Used in the planning phase.
Four other variables in a more advanced Gantt chart
- Resource Allocation
- Dependencies
- Milestones
- Costs
Concurrent development and its use?
Simultaneous development of different parts of a project. Used to reduce overall project duration.
Five steps in a mini-risk analysis?
- Identify risks
- Asses risks
- Plan responses
- Implement responses
- Monitor and control
Difference between mini-risk and maxi-risk models?
Mini-risk focuses on specific, manageable risks, while maxi-risk considers broader, systemic risks.
Three other strategies in risk planning?
- Transfer
- Accept
- Exploit
Why isn’t handover part of the closure phase?
Handover often occurs before the closure phase and involves transitioning project deliverables to the operational team.
Five activities in the closure phase?
- Final Project Report
- Project Evaluation
- Lessons Learned Documentation
- Release of Project Resources
- Closure of Contracts
How to evaluate a delayed project as successful?
If the project achieved its objectives and met stakeholder expectations despite the delay.
Document for the overall assessment of the project?
Project Evaluation Report
Difference between evaluating the result and evaluating the project?
Evaluating the result focuses on the outcome, while evaluating the project considers the overall process and management effectiveness.
