Property Flashcards

1
Q

What is the purpose of the triplicate copies of a POL263?

A
-	Original (white paper)
		:Handing or posting to finder as receipt
-	Duplicate (yellow paper)
		:File copy
-	Triplicate (White cardboard)
		:Local property office filing system
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2
Q

What is the ‘Found Property Report’, what is its purpose?

A
  • POL263 Found property report
  • Record of Found property
  • Receipt for finder
  • Help locate owner of property
  • Shows how property was disposed of.
  • Audit document DO NOT DESTROY
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3
Q

What action do you take if found property is handed to you on the street?

A
  • Notebook Entry
    :Full details of finder
    :Time, date and place of receipt
    :Circumstances time, date and place of finding
    :Brief description of property
    :Whether finder wants to claim if owner not found
  • Confirmation
    :Check the property against notebook entry
    :Have finder sign
  • Watch house action
    :Take property to w/h asap.
    :Checked by member in charge of property while you are present.
    :Obtain receipt in your notebook
  • POL263
    :Sign the 263 after it has been completed by member in charge of property
    :Mail the original to finder
  • Labelling and securing
    :Use POL220 label
    :Secure in the property office/safe
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4
Q

List the action to be taken when Lost Property is reported to the station.

A
  • Check Found Property Records
  • Complete POL261
    :Give duplicate to person reporting the loss
  • Submit POL261
    :Submit Original to Watch house SSgt for further inquiries
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5
Q

List the action to be taken when Lost Property is reported to while on patrol.

A
  • Check found property records
  • Obtain all relevant details for POL261
  • Consider searching area where property lost
  • Complete POL261
    :Mail Duplicate to the victim
    :Submit original to watch house SSgt
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6
Q

List the steps to take when returning lost property.

A
  • Confirm the claimant is indeed the owner
  • Have them sign for receipt on POL263
  • Advise the finders details
  • If the finder has shown an interest in claiming the property notify that it has been claimed
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7
Q

When can property be ‘Seized’?

A
  • Seized by warrant
  • Seized without warrant
  • Seized as a possible exhibit
  • In Safe keeping
  • Of deceased people
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8
Q

What is a Property Record Sheet. What are the purposes of the copies?

A
  • POL268 Property Record Sheet
  • Original (white paper)
    :Receipt for owner or next of kin
  • Duplicate (green paper)
    :File copy
  • Triplicate (white cardboard)
    :This remains with the property
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9
Q

What is the documentation required when dealing with Seized Drugs.

A
  • Seized drugs are recorded on Drug Exhibit Form POL374

- Items found with drugs such as tinfoil or plastic bags are recorded on POL268

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10
Q

What is the procedure in relation to firearms and ammunition?

A
  • If surrendered, record in Arms Surrender Book, with forms POL67 in triplicate
  • If seized record in POL268
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11
Q

List the practical action to take when finding or receiving property at the station.

A
  • Property checked in presence of finder
  • Complete POL263 and finder signs it
  • Original to finder as receipt
  • Label Property POL220 and secure
  • Triplicate to found property index
  • Submit duplicate to Watchouse SSgt for further inquiries
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