Project Work

Question 1

Bid Documents

Answer 1

All documents used to solicit information, quotations, or proposals from prospective sellers.

Question 2

Bidder Conference

Answer 2

The meetings with prospective sellers prior to the preparation of a bid or proposal to ensure all prospective vendors have a clear and common understanding of the procurement. AKA Contractor Conference, Vendor Conference, or Pre-bid Conference.

Question 3

Explicit Knowledge

Answer 3

Knowledge that can be codified using symbols such as words, numbers, and pictures.

Question 4

Tacit Knowledge

Answer 4

Personal knowledge that can be difficult to articulate and share such as beliefs, experience, and insights.

Question 5

Lean Production Methods

Answer 5

Lean production uses techniques such as value stream mapping to measure the ratio of value-adding activities and non-value adding activities. The metrics calculated form a basis and measurement system for identifying and removing waste from production systems.

Question 6

Example of Non-value-added Work

Answer 6

Example: A PMO wants to track the type of work project team members are doing. They ask the project team to record the type of work they are doing in specific categories on their time sheets. The time taken to categorize and record their time can be viewed as non-value-added work.

Question 7

Types of Constraints

Answer 7

Fixed delivery dates, compliance to regulatory codes, a predetermined budget, quality policies, considerations of the triple bottom line.

Question 8

Goal of Balancing Constraints

Answer 8

Delivering the best value at the lowest cost.

Question 9

Logistics Plan

Answer 9

A logistics plan describes how the company policy will be implemented on the project.

Question 10

Supporting Documentation for Logistics Plan

Answer 10

Includes estimates for the type of material, basis of estimates, expected usage over time, specifications for grade, and the time and location for deliveries.

Question 11

Objectives for Physical Resources

Answer 11

Reduce or eliminate the material handling and storage on site
Eliminate wait times for materials
Minimize scrap and waste
Facilitate a safe work environment.

Question 12

Where is the plan for physical resources included?

Answer 12

In the master project schedule.

Question 13

Request for Information

Answer 13

Used to gather more information from the market prior to sending out bid documents to a set of selected vendors.

Question 14

Request for Proposal

Answer 14

Used for complex or complicated scope where the buyer is looking for the vendor to provide a solution.

Question 15

Request for Quote

Answer 15

Used when price is the main deciding factor, and the proposed solution is readily available.

Question 16

Bid Documents Include which items?

Answer 16

Bid documents can include request for information, request for proposal or request for quote.

Question 17

At what time in the project does procurement take place?

Answer 17

Procurement can take place at any point during the project.

Question 18

Are vendors considered project stakeholders?

Answer 18

Yes. Once the vendor is selected, the project plans and documents are updated to incorporate vendor dates, resources, costs, quality requirements, risks, etc. From that point, the vendor becomes a project stakeholder.

Question 19

Who prioritizes the project backlog?

Answer 19

The project owner prioritizes the project backlog on an ongoing basis so that high-priority items are completed. If the schedule or budget is constrained, the product owner may consider the project done when the highest priority items are delivered.

Question 20

Retrospectives/Lessons Learned

Answer 20

When the project team meets to determine what they can do better in the future and how they can improve and challenge the process in upcoming iterations.

Question 21

How is explicit knowledge transferred?

Answer 21

Can be distributed using information management tools to connect people to information such as manuals, registers, web searches and data bases.

Question 22

How is tacit knowledge shared?

Answer 22

By connecting the people who need the knowledge with people who have the knowledge via networking, interviews, job shadowing, discussion forums, workshops or other similar methods.

Question 23

Purpose of Project Work

Answer 23

Enables and supports efficient and effective planning, delivery, and measurement. Project work supports navigating uncertainty, ambiguity, and complexity, and it balances their impacts with the other project constraints.