Project Work Flashcards
Bid Documents
All documents used to solicit information, quotations, or proposals from prospective sellers.
Bidder Conference
The meetings with prospective sellers prior to the preparation of a bid or proposal to ensure all prospective vendors have a clear and common understanding of the procurement. AKA Contractor Conference, Vendor Conference, or Pre-bid Conference.
Explicit Knowledge
Knowledge that can be codified using symbols such as words, numbers, and pictures.
Tacit Knowledge
Personal knowledge that can be difficult to articulate and share such as beliefs, experience, and insights.
Lean Production Methods
Lean production uses techniques such as value stream mapping to measure the ratio of value-adding activities and non-value adding activities. The metrics calculated form a basis and measurement system for identifying and removing waste from production systems.
Example of Non-value-added Work
Example: A PMO wants to track the type of work project team members are doing. They ask the project team to record the type of work they are doing in specific categories on their time sheets. The time taken to categorize and record their time can be viewed as non-value-added work.
Types of Constraints
Fixed delivery dates, compliance to regulatory codes, a predetermined budget, quality policies, considerations of the triple bottom line.
Goal of Balancing Constraints
Delivering the best value at the lowest cost.
Logistics Plan
A logistics plan describes how the company policy will be implemented on the project.
Supporting Documentation for Logistics Plan
Includes estimates for the type of material, basis of estimates, expected usage over time, specifications for grade, and the time and location for deliveries.
Objectives for Physical Resources
Reduce or eliminate the material handling and storage on site
Eliminate wait times for materials
Minimize scrap and waste
Facilitate a safe work environment.
Where is the plan for physical resources included?
In the master project schedule.
Request for Information
Used to gather more information from the market prior to sending out bid documents to a set of selected vendors.
Request for Proposal
Used for complex or complicated scope where the buyer is looking for the vendor to provide a solution.
Request for Quote
Used when price is the main deciding factor, and the proposed solution is readily available.
Bid Documents Include which items?
Bid documents can include request for information, request for proposal or request for quote.
At what time in the project does procurement take place?
Procurement can take place at any point during the project.
Are vendors considered project stakeholders?
Yes. Once the vendor is selected, the project plans and documents are updated to incorporate vendor dates, resources, costs, quality requirements, risks, etc. From that point, the vendor becomes a project stakeholder.
Who prioritizes the project backlog?
The project owner prioritizes the project backlog on an ongoing basis so that high-priority items are completed. If the schedule or budget is constrained, the product owner may consider the project done when the highest priority items are delivered.
Retrospectives/Lessons Learned
When the project team meets to determine what they can do better in the future and how they can improve and challenge the process in upcoming iterations.
How is explicit knowledge transferred?
Can be distributed using information management tools to connect people to information such as manuals, registers, web searches and data bases.
How is tacit knowledge shared?
By connecting the people who need the knowledge with people who have the knowledge via networking, interviews, job shadowing, discussion forums, workshops or other similar methods.
Purpose of Project Work
Enables and supports efficient and effective planning, delivery, and measurement. Project work supports navigating uncertainty, ambiguity, and complexity, and it balances their impacts with the other project constraints.
