Project Scope Management Flashcards
What is project scope managment?
Project scope management includes processes required to ensure that the project includes all the work required and only the work required to complete the project successfully.
- primarily concerned with defining and controlling what is and is not included in the project.
What are the processes in project scope management?
Processes in project scope management are:
- Plan scope management
- Collect requirements
- Define scope
- Create WBS (work breakdown structure)
- Validate scope
- Control scope
What is plan scope management process?
The PLAN SCOPE MANAGEMENT process is creating the scope management plan that documents how the project and product scope will be defined, validated and controlled.
What is scope in the project context?
Scope in a project context, refers to:
- Product scope - functions and features that characterize the product, service or result.
- Project scope - the work performed to deliver the product, service or result with the specified product scope.
What is the scope baseline?
The scope baseline is the approved version of the project scope statement, work breakdown structure (WBS) and WBS dictionary.
What are inputs to the plan scope management process?
Inputs to the plan scope management process are:
- Project Charter
- Project managemment plan:
- Quality management plan
- Project life cycle description
- Development approach
- Enterprise environmental factors
- Operational process assets
What are the tools and techniques used in plan scope management process?
Tools and techniques used in plan scope management process are:
- Expert judgement
- Data analysis -> alternatives analysis
- Meetings
What are the outputs of plan scope management process?
The outputs of plan scope management process ar;
- Scope management plan
- Requirements Management plan
What is the requiements management plan?
The requirements management plan is also referred to as business analysis plan describes how project requirements will be analyzed, documented and managed.
- how requirement activities will planned, tracked and reported
- configuration management activities such as how changes will be initiated, how impacts will be analyzed, how they will traced, tracked and reported as well as the authorization levels required to approve those change.
- requirements prioritization process
- metrics that will be used and the raionale for using them
- traceability structure
What is a requirement?
A requirement is a condition or capability that is required to be present in a product, service or result to satisfy a contract or other formally impossed speciication.
What is collect requirements process?
Collect requirements process is the process of determining, documenting and managing stakeholders needs and requirements to meet objectives.
Key benefit is that it provides basis for defining project scope and product scope.
What are inputs to collect requirements process?
Inputs to COLLECT REQUIREMENTS process are:
- Project Charter
- Project management plan
- 1 Scope management plan
- 2 Requirements management plan
- 3 Stakeholder Engagement plan
- Business Document such as Business case
- Project documents
- 1 Assumption log
- 2 Lessons learned register
- 3 Stakeholder register
- Agreements
- Enterprise environmental factors
- Operational process assets
What are the tools and techniques used in collect requirements process?
Tools and techniques used in Collect Requirements are:
- Expert judgement
- Data gathering
- 1 Brainstorming
- 2 Focus group
- 3 Interviews
- 4 Questionnaires and surveys
- 5 Benchmarking
- Data Analysis ie. document analysis
- Decission making
- 1 Voting (unaniminity everyone agrees to a single course of action , majority > 50% of the group supports the idea, plurality largest block in a group decides even if majority is not reached)
- 2 autocratic decision making
- 3 multicriteria decision analysis
- Data representation
- 1 Affinity diagrams (large number of ideas are grouped for review and analysis)
- 2 mind mapping (consolidates ideas from individual brainstorming sessions into a single map to reflect commonality and differences in understanding and to generate new ideas)
- Interpersonal and team skills
- 1 Nominal group technique (enhances brainstorming with voting)
- 2 Observation/ conversation
- 3 Facilitation
- 3.1 Joint application design/development (JAD)
- 3.2 Quality function deployment (QFD)
- 3.3 User stories
- Context Diagram
- Prototyping (eg. storyboarding)
What are the outputs of Collect Requirements process?
Outputs of collect requirements process are:
- Requirements documentation (describes how individual requirements meet the business need for the project)
- 1 Business Requirements
- 2 Stakeholder requirements
- 3 Solutions requirements (functional requirements and non-functional requirements)
- 4 Transition and readiness requirements
- 5 Project requirements
- 6 Quality requirements
- Requirements traceability matrix (a grid that links the product requirement from the origin to the deliverables that satisfy them)
What is define scope process?
DEFINE SCOPE is the process of developing detailed description of the project and product.
- Key benefit is that it describes the product, service or result boundaries and acceptance criteria.