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My Pmbok6th > Project Integration Management > Flashcards

Project Integration Management Flashcards

1
Q

What is project integration management?

A

Project integration management includes processes and activities to identify, define, combine, unify and coordinate the various processes and porject management activities within the Project Management Process Groups.

  • characteristics of unification, consolidation, communication and interrelationship
  • making choices on resource allocation, balancing competing demands, examining any alternative approaches, tailoring the processes to meet the project objectives and managing the interdependencies among the project management knowledge areas
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2
Q

What are the processes (7) included in project integration management?

A

7 Processes in project integration management are:

  1. Develop project charter
  2. Develop project management plan
  3. Direct and Manage project work
  4. Manage project knowledge
  5. Monitor and control project work
  6. Perform Integrated Change control
  7. Close project or phase
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3
Q

What is develop project charter process?

A

DEVELOP PROJECT CHARTER is the process of

  • developing a document that formally authorizes the existence of a project
  • provides the project manager with the authority to apply organizational resources to project activities.

Key benefit is it :

  • provides a direct link between the project and the strategic objectives of the organization,
  • creates a formal record of the project
  • shows the organizational commitment to the pojrect.
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4
Q

What are the inputs to develop project charter process?

A

Inputs to develop project charter are:

.1 Business documents
      - business case (feasibility of the project, output of the project justifies required investment, business need and cost-benefit analysis))
.2 Agreements
.3  Enterprise enironmental factors
.4 Organizational process assets
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5
Q

What are the tools and techniques used in develop project charter process?

A

Tools and techniques in develop project charter are:

  1. Expert judgement
  2. Data gathering
    1. 1 Brainstorming
    2. 2 Focus group (bring together SME and stakeholders)
    3. 3 Interview (talking directly to stakeholders)
  3. Interpersonal and Team Skills
    1. 1 Conflict Management
    2. 2 Facilitation
    3. 3 Meeting management
  4. Meetings
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6
Q

What are the outputs of develop project charter process?

A

Output of develop project charter process are:

  1. Project charter
    • is a document issued by the project initiator or sponsor that formally authorises the existence of the project and provides the project manager with the authority to apply organizational resources to the project activities.
      • at a high-level, this document ensures common understanding by the stakeholders of the key deliverables, milestones and the roles and responsibilities of everyone involved in the project
  2. Assumption Log
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7
Q

What is the develop project management plan process?

A

The DEVELOP PROJECT MANAGEMENT PLAN process is the process of defining, preparing and coordinating all plan components and consolidating them into an integrated project management plan.

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8
Q

What is a project managment plan?

A

The project management plan defines how the project is executed, monitored, controlled and closed.

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9
Q

What are the inputs to develop project management plan process?

A

Inputs to the DEVELOP PROJECT MANAGEMENT PLAN process are:

  1. Project Charter
  2. Output from other processes
  3. Enterprise Environmental Factors
  4. Organizational process assets
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10
Q

What are the tools and techniques applied to develop project management plan process?

A

Tools and techniques applied to develop project management plan are:

  1. Expert judgment
  2. Data gathering
    1. 1 Brainstorming
    2. 2 Checklist
    3. 3 Focus groups
    4. 4 Interviews
  3. Interpersonal and Team skills
    1. 1 Conflict management
    2. 2 Facilitation
    3. 3 Meeting management
  4. Meetings

NOTE: Project kick-off meetings are scheduled depending on project characteristics.

  • small projects usually right after initiation since the same team in involved in planning
  • large projects will schedule before implementation or part of the executing process group or after the at the end of the planning stage or phase.
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11
Q

What are the outputs of DEVELOP PROJECT MANAGEMENT PLAN process?

A

Project management plan

 - Subsidiary plans
 - Baselines
 - Additional Components
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12
Q

What are the subsidiary plans of project management plan?

A

Subsidiary management plans are:

  1. Scope management plan
  2. Requirements management plan
  3. Schedule management plan
  4. Cost management plan
  5. Quality management plan
  6. Resource management plan
  7. Communications management plan
  8. Risk management plan
  9. Procurement management plan
  10. Stakeholder engagement plan
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13
Q

What are considered as baselines of the project management plan?

A

Project baselines are:

  1. Scope baseline
  2. Schedule baseline
  3. Cost baseline
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14
Q

What are the additional components of the project management plan developed as part of the DEVELOP PROJECT MANAGEMENT PLAN process?

A

Additional components developed as part of develop project management plan process are:

  1. Change management plan
  2. Configuration management plan
  3. Performance measurement baseline - an integrated scope-schedule-cost plan for the project work against which projet execution is compared to measure and manage performance.
  4. Project life cycle - describes the series of phases that a project passes through from its initiation to its closure.
  5. Development approach - describe the product, service or result development approach such as predictive, iteractive, agile or a hybrid model.
  6. Management reviews - identifies the points in the project when the project manager and relevant stakeholders will review the project progress to determine if performance is as expected or if preventive or corrective actions are necessary.
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15
Q

What is configuration management plan?

A

The configuration management plan is an additional component to the project management plan and developed during the develop project managment plan process.
- describes how the information about the items of the project (and which items) will be recorded and updated so that the product, service or result of the project remains consistent and/or operative.

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16
Q

What is a change management plan?

A

The change management plan is an additional component developed during develop project management plan process
- describes how the change requests throughout the project will be formally authorized or incorporated.

17
Q

What is Direct and Manage Project Work?

A

Direct and Manage Project work is the process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project’s objectives.

The key benefit:

  • provides overall management of project work and deliverables
  • improving the probability of project success
18
Q

What are inputs to Direct and Manage Project Wok?

A

Inputs to Direct and Manage Project Work are:

  1. Project Management Plan components
  2. Project Documents
    1. 1 Change Log
    2. 2 Lessons learned register
    3. 3 Milestone list
    4. 4 Project communications
    5. 5 Project schedule
    6. 6 Requirements traceability matrix
    7. 7 Risk register
    8. 8 Risk report
  3. Approved change requests
  4. Enterprise environmental factors
  5. Operational process assets
19
Q

What are the tools and techniquest of Direct and Manage Project Work?

A

Tools and techniques of Direct and Manage Project Work are:

  1. Expert Judgement
  2. Project Management Information Systems (PMIS)
  3. Meetings
20
Q

What are the outputs of Direct and Manage Project Work

A

Outputs of Direct and Manage Project Work are:

  1. Deliverables
  2. Work performance data
  3. Issue Log (problems, gaps, inconsistencies or conflicts that occur unexpectedly and require action so that it will not impact project performance.
  4. Change Requests
  5. Project management plan component
  6. Project document updates
    1. 1 Activity list
    2. 2 Assumption log
    3. 3 Lessons learned register
    4. 4 Requirements documentation
    5. 5 Risk register
    6. 6 Stakeholder register
  7. Organizational process assets
21
Q

What is Manage Project Knowledge?

A

Manage Project Knowlege is the process of using existing knowledge and creating new knowledge to achieve the project’s objectives and contribute to organizational learning.

Key benefit:

  • prior knowledge can be used in the project to improve project outcome
  • new knowledge can be use to support organizational operations and future project or phases
22
Q

What are inputs to Manage Project Knowledge?

A

Inputs to Manage Project Knowledge are:

  1. Project management plan components
  2. Project documents
    1. 1 Lessons learned register
    2. 2 Project Team assignments
    3. 3 Resource breakdown structure
    4. 4 Stakeholder register
  3. Deliverables
  4. Enterprise environmental factors
  5. Operational process assets
23
Q

What are the tools and techniques of Manage Project Knowledge?

A

Tools and techniques of Manage Project Knowledge are:

  1. Expert judgement
  2. Knowledge management (connect people to work together to create, share and integrate knowledge)
  3. Information management (connect people to information -explicit simple codified knnowledge)
  4. Interpersonal and Teams Skills
    1. 1 Active listening
    2. 2 Facilitation
    3. 3 Leadership
    4. 4 Networking
    5. 5 Political awareness
24
Q

What are outputs of Manage Project Knowledge?

A

Outputs of Manage Project Knowledge are:

  1. Lessons learned register
  2. Project management plan components
  3. Ogranizational process assests updates
25
Q

What is Monitor and Control Project Work?

A

Monitor and Control Project Work is the process of tracking, reviewing and reporting overall progress to meet the performance objectives defined in the project management plan.

Key benefits is that it allows stakehoders

  • to understand the current state of the project
  • recognize the actions taken to address any performance issues
  • to have visibility into the future project status with cost and schedule forecasts
26
Q

What are inputs to Monitor and Control Project Work?

A

Inputs to Monitor and Control Project Work are:

  1. Project Management Plan components
  2. Project Documents:
    1. 1 Assumption log
    2. 2 Basis of Estimates
    3. 3 Cost Forecast
    4. 4 Issue Log
    5. 5 Lessons learned register
    6. 6 Milestone list
    7. 7 Quality reports
    8. 8 Risk Register
    9. 9 Risk report
    10. 10 Schedule Forecasts
  3. Work Performance Information
  4. Agreements
  5. Enterprice environmental factors
  6. Operational process assets
27
Q

What are the tools and techniques of Monitor and Contol Project Work?

A

Tools and techniques of Monitor and Control Project Work are:

  1. Expert judgement
  2. Data analysis:
    1. 1 Earned value analysis
    2. 2 Variance analysis
    3. 3 Trend analysis
    4. 4 Alternatives analysis
    5. 5 Cost-benefit analysis
    6. 6 Root cause analysis
  3. Decision Making
  4. Meetings
28
Q

What are the outputs of Monitor and Control Project Work?

A

Outputs of Monitor and Control Project Work are:

  1. Work performance reports
  2. Change Requests
  3. Project management plan components
  4. Project documents updates:
    1. 1 Cost forecasts
    2. 2 Schedule forecasts
    3. 3 Issue Log
    4. 4 Lessons learned register
    5. 5 Risk register
29
Q

What is Perform Integrated Change Control?

A

Perform Integrated Change cotrol is the process of reviewing all change requests, approving changes to deliverables, project documents and projet management plan and communciating the decisions.

30
Q

What are inputs to Perform Integrated Change Control?

A

Inputs to Perform Integrated Change Control are:

  1. Project Management plan
    1. 1 Change management plan
    2. 2 Configuration mangement plan
    3. 3 Cost baseline
    4. 4 Scope baseline
    5. 5 Schedule baseline
  2. Project documents
    1. 1 Basis of estimates
    2. 2 Change log
    3. 3 Requirements traceability matrix
    4. 4 Risk report
  3. Work perfomance reports
  4. Change requests
  5. Enterprise Environmental Factors
  6. Operational process assets
31
Q

What are the tools and techniques of Perform Integrated Change Control?

A

Tools and techniques of Perform Integrated Change Control are:

  1. Expert Judgement
  2. Change Control tools
  3. Data analysis
    1. 1 Alternatives analysis
    2. 2 Cost-benefit analysis
  4. Decission making
    1. 1 Voting
    2. 2 Autocratic decision making
    3. 3 Multicriteria decision analysis
  5. Meetings
32
Q

What are the outputs of Perform Integrated Change Control?

A

Outputs of Perforrm Integrated Change Control are:

  1. Approved change requests
  2. Project management plan updates
  3. Project document updates
    1. 1 Change Log
33
Q

What is the Close Project or Phase?

A

Close project or phase is finalizing all activities for the project, phase or contract.

-Key benefits are the project or phase information are archived, planned work is completed and organizational team resources are released to pursue new endeavors

34
Q

What are inputs to the Close Project or Phase?

A

Inputst to the Close Project or Phase are:

  1. Project Charter
  2. Project management plan
  3. Project document updates:
    1. 1 Assumption log
    2. 2 Basis of estimates
    3. 3 Change log
    4. 4 Issue log
    5. 5 Lessons learned register
    6. 6 Milestone list
    7. 7 Project communications
    8. 8 Quality control measures
    9. 9 Quality reports
    10. 10 Requirements documentation
    11. 11 Risk register
    12. 12 Risk report
  4. Accepted deliverables
  5. Business documents
    1. 1 Business case
    2. 2 Benefits management plan
  6. Agreements
  7. Procurement documentation
  8. Organizational process assets
35
Q

What are the tools and techniques use in Close Project or Phase?

A

Tools and techniques used in Close Project or Phase are:

  1. Expert judgement
  2. Data analysis:
    1. 1 Document analysis
    2. 2 Regression analysis (analyzes the interrelationships between different project variables that contributed to the project outcomes to improve performance of future projects)
    3. 3 Trend analysis (validate models used and to implement adjustments to future projects)
    4. 4 Variance analysis (improve the metrics of the organization by comparing what was initially planned and the end result)
  3. Meetings
36
Q

What are the outputs of Close Project or Phase?

A

Outputs of Close Project or Phase are:

  1. Project document updates
  2. Final product, service or result transition
  3. Final report
  4. Organizational Process assest updates
    1. 1 Project documents
    2. 2 Operational and support documents
    3. 3 Projet or phase closure documents
    4. 4 Lessons learned repository

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