General PM Concepts Flashcards
What are EEFs - Enterprise Environmental Factors?
EEFs are influences that can have favorable or unfavourable impact to the project.
- originate from environment often outside of the project and often outside of the enterprise
- refers to conditions which are not under the control of the project team that influence, constrain or direct the project
- impacts the enterprise, portfolio, program or project level
- areas may include: vision, mission, values, beliefs, cultural norms, hierarchy and authority relationships
- inputs to most project management processes
What are OPAs Organisational Process Assets?
These are influences that may have favourable or unfavourable impact to the project.
- internal to the enterprise
- may arise from the enterprise itself, a program, another project or a combination of these
- plans, processes, policies, procedures and knowledge bases specific to the use through f the performing organization
- examples are change control procedures, templates, information from previous projects, and lessons learned repositories
What are examples of EEFs internal to performing organization?
- Organization culture, structure and governance
- Geographical distribution of facilities and resources
- Infrastructure
- Information technology software
- Resource availability
- Employee capability
What examples of EEFs external to the performing organization?
- Marketplace conditions
- Social and cultural influences and issues
- Legal restrictions
- Commercial databases
- Academic research
- Government or industry standards
- Financial considerations
- Physical environmental elements (working conditions, weather and constraints.
What are the categories of OPAs?
- Processes, policies and procedures (not updated as part of the project work)
- Organisational knowledge bases (updated throughout the project with project information)
What is a project?
A project is a temporary endeavour undertaken to create a unique product, service or result.
What is a deliverable?
Any unique and veriviable product, result or capability to perform a service that is required to be produced to complete a process, phase or project.
Can be tangible or intangible.
What are the project initiation context?
Projects are initiationed based on factors brought about by:
- Meet regularotry, legal or social requirements
- Satisfy stakeholder requests or needs
- Implement or change business or technology strategies
- Create, improve or fix products, processes or services.
What is project management?
Project management is application of knowledge, skills, tool and techniques to project activities to meet project requrements.
What is a project life cycle?
Project life cycle is a series of phases that a project process goes through from its start to its completion.
Project life cycles can be predictive or adaptive.
Identify the different types of development life cycle.
Types of development life cycle:
1. Predictive or waterfall life cycles where the project scope, time and cost are determined in the early phases of the life cycle.
- Adaptive or agile or change-driven life cycles.
- 1 Iterative - project scope is defined and approved from the start but the time and cost estimates are routinely modified as project team’s understanding of the project increases.
- Iterations develop the product through a series of repeated cycles.
- 2 Incremental life cycle the deliverable is produced through a series of iterations that successively add functionality wihtin a predetermined time frame. Deliverable contains the necessary and sufficient capability to be considered complete only after the final iteration.
- Hybrid life cycle is a combination of a predictive and an adaptive life cycle. Those elements of the project that are well known or have fixed requirements follow a predictive development life cycle and those elements that are still evolving follow an adaptive development life cycle.
What is project phase?
A project phase is a collection of logically related project activities that culiminates in the completion of one or more deliverables.
What are the Project Managemetn Process groups?
Project management process groups are:
1. Initiating process group - processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.
- Planning process group - processes required to establish the scope of the project, refine the objectives and define the course of action required to attain the objectives that the project was undertaken to achieve.
- Executing process group - processes performed to complete the work defined in the project management plan to statisfy the project requirements.
- Monitoring and controlling process group - processes required to track, review and regulate the progress and performance of the project; identify any areas in which changes to the plan re required and initiate the corresponding changes.
- Closing process group - processes performed to formally complete or close the project, phase or contract.
What is project knowledge area?
Project knowledge area is an indentfied area of project management defined by its knowledge requirement and described in terms of its component processes, practices, inputs, output, tools and techniques.
What are the knowledge areas of project management?
Ten knowledge areas of project management are:
- Project Integration Management
- Project Scope Management
- Project Schedule Management
- Project Cost Management
- Project Quality Management
- Project Resource Management
- Project Communications Management
- Project Risk Management
- Project Procurement Management
- Project Stakeholder Management
