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My Pmbok6th > Project Resource Management > Flashcards

Project Resource Management Flashcards

1
Q

What is project resource management?

A

Project resource management includes processes to identify, acquire and manage the resources needed for the successful completion of the project.

  • ensures that the right resources are available to the project manager and project team at the right time and place.
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2
Q

What are the processes in project resource management?

A

Processes in project resource management are:

  1. Plan resource management
  2. Estimate activity resources
  3. Acquire resources
  4. Develop team
  5. Manage team
  6. Control resources
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3
Q

What is plan resource management process?

A

Plan resource management process is the process of defining how to estimate, acquire, manage and utilize physical and team resources.

  • key benefit is that it establishes the approach and level of management effort needed for managing project resources based on the type and complexity of the project.
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4
Q

What are inputs to the plan resource management process?

A

Inputs to the plan resource management process are:

  1. Project Charter
  2. Project management plan:
    1. 1 Quality management plan
    2. 2 Scope baseline
  3. Project documents
    1. 1 Project Schedule
    2. 2 Requirement documentations
    3. 3 Risk register
    4. 4 Stakeholder register
  4. Enterprise Environmental Factors
  5. Operational process assets
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5
Q

What are the tool and techniques used in plan resource management process?

A

Tools and techniques used in plan resource management are:

  1. Expert judgement
  2. Data representations (i.e. charts)
    1. 1 Heirarchical charts (OBS, RBS, WBS)
    2. 2 Responsibility assignment matrix (RAM) shows which project resource is responsible for a work package (eg RACI)
    3. 3 Text-oriented format
  3. Organizational theory
  4. Meetings
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6
Q

What are the outputs of plan resource management process?

A

Outputs of plan resource management process are:

  1. Resource management plan - provides guidance on how resources will be categorized, allocated, managed and released.
    • team management plan and physical resource management plan
  2. Team charter - establishes the team values, agreements and operating guidelines for the team.
  3. Project documents
    1. 1 Assumption log
    2. 2 Risk register
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7
Q

What is estimate activity resources process?

A

The estimate activity resources is the process of estimating team resources and the type and quantities of materials, equipment and supplies necessary to perform project work.

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8
Q

What is resource planning?

A

Resource planning is used to determine and identify an approach to ensure that sufficient resources are available for the successful completion of the project.

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9
Q

What are the inputs to estimate activity resources process?

A

Inputs to the estimate activity resources process are:

  1. Project charter
  2. Project management plan
    1. 1 Resource management plan
    2. 3 Scope baseline
  3. Project documents
    1. 1 Activity attributes
    2. 2 Activity list
    3. 3 Assumption log
    4. 4 Cost estimates
    5. 5 Resource calendars
    6. 6 Risk register
  4. Enterprise environmental factors
  5. Organizational process assets
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10
Q

What are the tools and techniques to estimate activity resources?

A

Tools and techniques to estimate activity resources are:

  1. Expert judgement
  2. Data analysis i.e. Alternative analysis
  3. Bottom-up estimating
  4. Analogous estimating
  5. Parametric estimating
  6. Project Management Information system (PMIS)
  7. Meetings
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11
Q

What are the outputs of estimate activity resources?

A

Outputs of estimate activity resources are:

  1. Resource requirements
  2. Basis of estimates
  3. Resource breakdown structure (RBS, hierarchical representation of resources by category and type))
  4. Project document updates:
    1. 1 Activity attributes
    2. 2 Assumption log
    3. 3 Lessons learned register
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12
Q

What is resource requirements?

A

Resource requirements identify the types and quantities of resources required for each work package or activity in a wok package and can be aggregated to determine the estimated resources for each work package, each WBS branch and the project as a whole.

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13
Q

What is the Acquire Resources?

A

Acquire Resources is the process of obtaining team members, facilities, equipment, materials, supplies and other resources necessary to complete project work.

Key benefit of this process:
- it outlines and guides the seletion of resources and assigns them to their respective activities

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14
Q

What are inputs to the Acquire Resources?

A

Inputs to the Acquire Resources are:

  1. Project Management plan:
    1. 1 Resource management plan
    2. 2 Procurement management plan
    3. 3 Cost baseline
  2. Project documents:
    1. 1 Project schedule
    2. 2 Resource calendars
    3. 3 Resource requirements
  3. Enterprise environmental factors
  4. Operational process assets
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15
Q

What are the tools and techiques of Acquire Resouces?

A

Tools and techniques in Acquire Resources are:

  1. Decisiion making (multicriteria decision analysis)
  2. Interpersonal and Team skills
    1. 1 Negotiations
  3. Pre-assignment
  4. Virtual Teams
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16
Q

What are the outputs of Acquire Resources?

A

Outputs of Acquire Resources are:

  1. Physical resource assignments
  2. Project team assignments
  3. Resource calendars
  4. Change requests
  5. Project management plan updates:
    1. 1 Resource management plan
    2. 2 Cost baseline
  6. Project documents updates:
    1. 1 Resource requirements
    2. 2 Lessons learned register
    3. 3 Project schedule
    4. 4 Resource breakdown structure
    5. 5 Risk register
    6. 6 Stakeholder register
  7. Enterprise enironmental factors updates
  8. Operational process assets updates
17
Q

What is the Develop Team?

A

Develop Team is the process of improving competencies, team member interaction and over all team environment to enhance project performance.

Key benefits are :

  • improved teamwork
  • enhanced interpersonal skills and competencies
  • motivated employees
  • reduced attrition
  • improved overall project performance
18
Q

What is Tuckman ladder of team development?

A

Tuckman ladder model:

  1. Forming
  2. Storming
  3. Norming
  4. Performing
  5. Adjourning
19
Q

What are the inputs to Develop Team?

A

Inputs to Develop Team are:

  1. Project management plan - Resource Management Plan
  2. Project documents
    1. 1 Team Charter
    2. 2 Project schedule
    3. 3 Resource calendars
    4. 4 Project Team assignments
    5. 5 Lessons Learned Register
  3. Enterprise environmental factors
  4. Operational process assets
20
Q

What are the tools and techniques in Develop Team?

A

Tools and techniques in Develop Team are:

  1. Colocation
  2. Virtual teams
  3. Communication technology
    1. 1 Shared portal
    2. 2 Video conferencing
    3. 3 Audio conferencing
    4. 4 Email/chat
  4. Interpersonal and Team skills:
    1. 1 Conflict management
    2. 2 Negotiation
    3. 3 Motivation
    4. 4 Influencing
    5. 5 Team building
  5. Recognition and rewards
  6. Training
  7. Individual and team assessments
  8. Meetings
21
Q

What are outputs of Develop Team?

A

Outputs of Develop Team are:

  1. Team performance assessments
  2. Change requests
  3. Project management plan (ie Resource management plan)
  4. Project documents updates:
    1. 1 Lessons learned register
    2. 2 Team charter
    3. 3 Resource calendars
    4. 4 Project schedul
    5. 5 Project team assignments
  5. Enterprise environmental factors
  6. Organizational process assets
22
Q

What is Manage Team?

A

Manage Team is the process of tracking member performance, providing feedback, resolving issues and managing team changes to optimize project performance.

Key benefit:

  • influences team behavior
  • manages conflict
  • resolves issues
23
Q

What are inputs to Manage Team?

A

Inputs to Manage Team are:

  1. Resource management plan
  2. Project documents:
    1. 1 Issue Log
    2. 2 Project team assignments
    3. 3 Team charter
    4. 4 Lessons learned register
  3. Work performance reports (results from control schedule, control costs, control quality and validate scope processes)
  4. Team performance assessments
  5. Enterprise environmental factors
  6. Organizational process assets
24
Q

What are the tools and techiques in Manage Team?

A

Tools and techniques in Manage Team are:

  1. Interpersonal and team skills:
    1. 1 Conflict Management
    2. 2 Decision making
    3. 3 Emotional intelligence
    4. 4 Influencing
    5. 5 Leadership
  2. Project management information system (PMIS)
25
Q

What are the techniques in resolving conflicts?

A

Techniques in resolving conflicts are:

  1. Withdrawal / avoid - postponing
  2. Smooth / accommodate - emphasizing areas of agreement rather than areas of difference
  3. Compromise / reconcile - some degree of satisfaction
  4. Force / direct - pushing one’s viewpoint at the expense of another
  5. Collaborate/ problem solve - leads to consensus and commitment
26
Q

What are the outputs of Manage Team?

A

Outputs of Manage Teams are:

  1. Change requests
  2. Project Management Plan updates
    1. 1 Resource management plan
    2. 2 Schedule baseline
    3. 3 Cost baseline
  3. Project documents updates:
    1. 1 Issue log
    2. 2 Lessons learned register
    3. 3 Project team assignments
  4. Enterprise Environmental Factors
27
Q

What is Control Resources?

A

Control Resources is the process of ensuring the physical resources assigned and allocated to the project are available as planned, as well as monotirng the planned vs actual utilization of resoures and taking corrective action as necessary.

28
Q

What are the inputs to Control Resources?

A

Inputs to Control Resources are:

  1. Resource management plan
  2. Project documents
    1. 1 Issue log
    2. 2 Lessons learned register
    3. 3 Physical resource assignments
    4. 4 Project schedule
    5. 5 Resource requirements
    6. 6 Risk register
    7. 7 Resource breakdown structure
  3. Work performance data
  4. Agreements
  5. Operational process assets
29
Q

What are the tools and techniques of Control Resources?

A

Tools and techniques of Control Resources:

  1. Data analysis:
    1. 1 Performance reviews
    2. 2 Trend analysis
    3. 3 Alternatives analysis
    4. 4 Cost-benefit analysis
  2. Problem solving
  3. Interpersonal and Team skills
    1. 1 Negotiation
    2. 2 Influencing
  4. Project management information system (PMIS)
30
Q

What are the output of Control Resources?

A

Outputs of Control Resources are:

  1. Work performance information
  2. Change requests
  3. Project management plan updates:
    1. 1 Resource management plan
    2. 2 Schedule baseline
    3. 3 Cost baseline
  4. Project documents updates:
    1. 1 Physical resource assignments
    2. 2 Resource breakdown structure
    3. 3 Assumption log
    4. 4 Issue log
    5. 5 Lessons learned register
    6. 6 Risk register

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