Project Resource Management Flashcards
What does project resource management include:
The processes to identify, acquire, and manage the resources needed for successful completion of the project
What is plan resource management?
The process of defining how to estimate, acquire, manage, and utilize physical and team resources
What is estimate activity resources?
The process of estimating team resources and the type and quantity of materials needed to complete the project work
What is acquire resources?
The process of obtaining the team members, facilities, equipment, and materials to complete a project
What is develop team?
The process of improving competencies, team member interaction, and overall team environment to enhance the project performance
What is manage team?
The process of tracking team member performance, providing feedback, resolving issues, and managing team changes
What is control resources?
The process of ensuring that the physical resources assigned and allocated to the project are available as planned as well as monitoring the planned versus actual use of resources
What is a physical resource?
Equipment, materials, facilities, infrastructure
What is a team resource?
Personnel
What are the inputs to plan resource management?
Project charter, project management plan, project documents, EEFs, and OPAs
What are the tools and techniques to plan resource management?
Expert judgment, data representation, organizational theory, meetings
What is a hierarchical chart?
Traditional organizational chart structure that shows positions and relationships in a graphical, top down format
Resource breakdown structure
Hierarchical list of team and physical resources related by category and resource type that is used for planning, managing, and controlling project work
Organizational breakdown structure
Organizes the work packages by existing departments
What does OBS stand for?
Organizational breakdown structure
What does RAM stand for?
Responsibility assignment matrix
What is a responsibility assignment matrix?
It illustrates the connections between work packages or activities and project team members
What does a RAM matrix show?
All activities associated with one person and all people associated with one activity
How is a RAM broken up?
Into RACI
What does RACI stand for?
Responsible, accountable, consult, and inform
Why is RACI used?
To ensure there are clear assignment roles and responsibilities when the team consists of internal and external resources
What is text-orientated formats?
Used when team member responsibilities require detailed descriptions
What is organizational theory?
Provides information o the way in which people, teams, and organizational units behave
Organizational theory promotes what leadership style?
Flexible, adapts to the changes in a team’s maturity level throughout the project life cycle
What are the outputs to plan resource management?
Resource management plan, team charter, project document updates
What are some things the resource management plan will include?
Identification of resources, acquiring resources, roles and responsibilities, project organizational chart, project team resource management, training, team development, resource control, recognition plan
The team charter works best when who develops it?
The team
What is included in a team charter?
Clear expectations on codes of conduct, communication, decision making, and meeting etiquette
What are the inputs to estimate activity resources?
Project management plan, project documents, EEFs, and OPAs
What are the tools and techniques to estimate activity resources?
Expert judgment, bottom-up estimating, analogous estimating, parametric estimating, data analysis, PMIS, meetings
What are the outputs to estimate activity resources?
Resource requirements, basis of estimates, resource breakdown structure, project document updates
What are the inputs to acquire resources?
Project management plan, project documents, EEFs, OPAs
What are the tools and techniques to acquire resources?
Decision making, interpersonal and team skills, pre-assignment, preassignment, virtual teams
What are the outputs to acquire resources?
Physical resource assignment, project team assignments, resource calendars, change requests, project management plan updates, project document updates, EEF updates, OPA updates
What is an example of a team development technique?
The Tuckman Ladder
What are the 5 stages of the Tuckmann ladder?
Forming, storming, norming, performing, adjourning
What is the forming stage of the Tuckmann Ladder?
Team members meet and learn about the project and their roles and responsibilites
Team members tend to be independent and not as open in which phase of the Tuckmann ladder?
Forming
What is the storming stage of the Tuckmann Ladder?
Team begins to address project work. Team members need to be open
What is the norming stage of the Tuckmann Ladder?
Team members work together and adjust schedules for one another
What is the performing stage of the Tuckmann Ladder?
Teams work through issues smoothly and effectively
What is the adjourning stage of the Tuckmann Ladder?
Team is released from project work and moves onto other things
What are the inputs to develop team?
Project management plan, project documents, EEFs, and OPAs
What are the tools and techniques to develop team?
Colocation, virtual teams, communication technology, interpersonal and team skills, recognition and rewards, training, individual and team assessments, meetings
What is colocation?
Involves placing many or all the most active team members in the same physical location to enhance their ability to perform as a team
What are the outputs to develop team?
Team performance assessment, change requests, project management plan updates, project document updates, EEF updates, OPA updates
What are the inputs to manage team?
Project management plan, project documents, work performance reports, team performance assessments, EEFs, and OPAs
What are the tools and techniques to manage team?
Interpersonal and team skills, PMIS
What are the outputs to manage team?
Change requests, project management plan updates, project document updates, EEFs
What are the inputs to control resources?
Project management plan, project documents, work performance data, agreements, OPAs
What are the tools and techniques to control resources?
Data analysis, problem solving, interpersonal and team skills, PMIS
What are the outputs to control resources?
Work performance information, change requests, project management plan updates, project document updates
