Project Processes Flashcards
First project management process group
Initiating
How many project management processes exist within Initiating and what are they?
Two. Create project charter & Identify stakeholders
What is the purpose of the Project Charter?
The project charter officially launches the project, authorizes the project manager, and allows the project to exist within the organization.
Why is it important to identify stakeholders?
This process is important because it identifies all of the people and groups that will be involved in the project or affected by the project. You’ll need to know this information for project planning and communications.
Define the Planning Process: gather the stakeholder requirements your project is required to satisfy to consider the project complete.
Collect Requirements
Define the Planning Process: Once you’ve created the project scope and the WBS, the project manager and project team will define the exact activities that need to be completed in order to define the exact elements of the WBS and scope
Define Project Activities
Define the Planning Process: Based on the needs of the project, the organizational procedures, and the project budget, the procurements for the project are identified and planned for
Plan Procurement Process
Define the Planning Process: Once you’ve created the Project Scope Statement, you’ll decompose the project scope into this document
WBS
Define the Planning Process: This process comes well after you’ve created the WBS. You can examine the aggregate costs of the individual elements to create a budget and a cost baseline
Establish Project Budget
Define Planning Process: Based on the stakeholder requirements, the project scope statement defines what is and is not included in the project
Define Scope
Define Planning Process: Stakeholders will need you and the project team to create time estimates for the duration of the project work and the duration of the project
Estimate Activity Duration
Define Planning Process: The organizational rules and structure may restrict the extent of this process, which establishes the ground rules, management, discipline, rewards and recognition system, and other facets of human resource management for the project
Develop Resource Plan
Define Planning Process: After risk identification you’ll complete this process to counteract the identified risk events
Plan Risk Responses
Define Planning Process: This is an iterative project management process that examines the project for risks that may threaten any of the project objectives
Identify Risks
Define Planning Process: This process determines the quantity of people, materials, equipment, and other necessities to complete the project work
Estimate Activity Resources
Define Planning Process: This project management process defines the risk management approach to be used within the project
Risk Management Plan
Define Planning Process: This process is based on the outputs of the Qualitative Risk Analysis. It is an in-depth review of the identified risks
Quantitative Risk Analysis
Define Planning Process: This project management planning process defines who will get what information and when
Communication Management Plan
Define Planning Process: This process requires that you examine the project team calendars, the resources availability, the organization calendars, and the duration of the project work to schedule when the project work may take place
Develop Project Schedule
Define Planning Process: This project management process creates the overall project management plan to communicate the intent and method of accomplishing the project’s objectives
Project Management Plan
Define Planning Process: You will define the conformance to requirements, the policies of the organization, the adherence to project scope, the quality assurance, and quality control activities with this process
Plan Quality Management
Define Planning Process: You will need to evaluate the costs of the resources and activities for each element in the WBS to predict the cost of the project
Estimate Project Costs
Define Planning Process: You’ll examine the project work and put the activities in the correct order
Sequence Project Activities
Define Planning Process: This quick, subjective review of the identified risks helps determine which risk events demand additional analysis
Qual Risk Analysis
Define Executing Process: As the project manager, what Executing process will you do to ensure the project work is being completed according to plan?
Direct and Manage Project Work
Define Executing Process: What Executing process will allow you to add more project team members?
Acquire Resources
Define Executing Process: Regulations, industry guidelines, and requirements often influence which Executing process?
Manage Quality
Define Executing Process: Holly and Tom, two of your project team members, are reporting that Mike, the manufacturing manager, is not happy with the project. Holly reports that Mike is telling his team to ignore requests from the project team. You need to speak with Mike about this and determine why he’s not happy with the NHJ Project. What Executing process is this?
Manage Stakeholder Engagement
Define Executing Process: You want the project team in your project to know and rely on each other better. You hire a coach to lead the project team through some trust exercises and a workshop to learn about one another. What Executing process are you likely leading?
Perform Team Development
Define Executing Process: It’s come to your attention that some of the project team members on the NHJ Project aren’t following the ground rules. You decided that you’ll need to communicate with the team members about your expectations and what is required of them. What Executing process are you completing?
Manage Project Team
Define Executing Process: You’ll need to purchase several things for the NHJ Project. What Executing process guides you through the actual purchasing of project resources?
Conduct Procurements
Define Executing Process: You want to explore as many options as possible in the NHJ Project to share information with the project stakeholders. What are some avenues you could use as a project manager to share project information as part of the Manage Communications process?
Define avenues that would be appropriate for the project.
Define Executing Process: When triggers or thresholds are apparent you’ll use this executing process
Implement Risk Responses
Identifying the Monitoring and Controlling Processes: a procurement process to monitor the vendors and the project manager’s organization to ensure that both parties are keeping the terms of the contract
Control Procurement
Identifying the Monitoring and Controlling Processes: preventing unapproved changes from entering the project scope
Control Scope
Identifying the Monitoring and Controlling Processes: this process helps the project manager and the project team to prevent changes to the project schedule due to errors, risks, and unapproved changes to the project.
Schedule Control
Identifying the Monitoring and Controlling Processes: Once risks have been identified, analyzed, and responded to, the project team and project manager must work to monitor the existing risks for any changes in their probability or impact.
Monitor Project Risks
Identifying the Monitoring and Controlling Processes: Always happens before Scope Validation
Quality Control
Identifying the Monitoring and Controlling Processes: the process that ensures that management, customers, and other stakeholders are kept informed on the project performance according to the Communications Management Plan.
Monitor Communication
Identifying the Monitoring and Controlling Processes: This process examines a project change to determine its full effect on all areas of the project
Integrated Change Control
Identifying the Monitoring and Controlling Processes: The project manager and the project team work together to confirm that this project work is being competed according to plan.
Monitor and control project work
Identifying the Monitoring and Controlling Processes: The project stakeholders, particularly the project customers, will need to inspect the project work to confirm that the work completed in the project is accurate.
Scope Validation
Identifying the Monitoring and Controlling Processes: This process ensures that costs are controlled, tracked, and documented throughout the project
Cost Control
Project Closing Processes: What activities should you do when you’ve completed the second phase of the project before moving on to the third phase of your project?
At the end of a phase, the project customer will need to complete the Scope Validation process which allows the project customer to inspect the project work to confirm the project work is accurate up until this point. The project manager should then complete the close project or phase process to close the second phase and allow the third phase of this project to commence.
Project Closing Processes: One of your project team members reports that the ___ Company didn’t actually complete part of their assignments. You inspect the work and confirm that what the ____ Company reported is inaccurate and part of the project work remains unfinished. How would you manage this situation with the ____ Company?
As part of the Control Procurements process, the buyer and the seller must both live up to the terms of the contract. If the project manager has inspected the vendor’s work and reviewed the terms of the contract, then it is appropriate to communicate with the vendor about the work that has not been completed. It’s important to understand the terms of the contract before approaching the vendor, as the vendor may have planned the work to be completed later or not be obligated to complete the work as defined in the contract. The authority of the project manager should also be checked, as the discussion with the vendor may not be within the project manager’s authority and may need to be referred to a contracting department within the organization.
Project Closing Processes: Throughout the second phase of a project, you, the project team, and your preferred vendors have created charts, blueprints, and drawings that helped the project team execute the project plan. What should you, the project manager, do with these drawings? Why?
As part of the Close Out the Project or Phase process, the project manager should always archive the project information for future reference. These documents can help at project closure, for future reference, and can help with planning and documentation in other similar projects within the organization.
Project Closing Processes: Your project is performing well, and you’ve one more phase to complete before the project is officially closed. As you close the second phase of the project, what documents and project information would you want to review in anticipation of the final phase of the project?
The project manager should review the project performance to date to anticipate how the final phase of the project may likely perform on time and cost. The project manager will also review the project scope, requirement documentation, and WBS to understand what deliverables will be created during the final phase of the project. In some instances, the project manager may need to review any contracts to understand the contractual obligations that need to be met as the project comes to its close.
