Project Management Basics - 12.0 Project Procurement management Flashcards
Which of the following is a process whereby modifications to documents, deliverbles, or baselines associated with the project are identified documented, approved, or rejected?
a. Project management plan updates
b. Change control
c. Document updates
d. Revision control
b. Change control
Change control is a process whereby modifications to documents, deliverables, or baselines associated with the project are identified, documented, approved, or rejected.
See Glossary: Control Change
Which of the following identifies any document or communication that defines the initial intentions of a project?
a. Deliverable
b. Acceptance
c. Requirement
d. Agreement
d. Agreement
An agreement is any document or communication that defines the initial intentions of a project. This can take the form of a contract, memorandum of understanding (MOU), letters of agreement, verbal agreements, email, etc.
See Glossary: Agreement
What is the right to appy project resources, expend funds, make decisions, or give approvals?
a. Authority
b. Rights
c. Management
d. Permissions
a. Authority
Authority is the right to apply project resources, expend funds, make decisions, or give approvals.
See glossary: Authority
Project Procurement Management includes all of the following EXCEPT:
a. The project manager should ensure that all procurements meet the specific needs of the project.
b. Procurement uses a single contract for each project.
c. Procurement involves agreements that describe the relationshop between a buyer and a seller
d. Agreements should comply with local, national, and international laws regarding contracts.
b. Procurement uses a single contract for each project.
Procurement involves agreements that describe:
- the relationship between a buyer and a seller;
- Agreements should comply wiht local, national and international laws regarding contracts;
- the project manager should ensure that all procurements meet the specific needs of the project.
See Section X4.9 Key Concepts for Project Management
All of the following are inputs to the Plan Procurement Management process EXCEPT:
a. Procurement strategy
b. Business documents
c. Project Charter
d. Enterprise environmental factors
a. Procurement strategy
Plan Procurement Management-Inputs:
- Project Charter,
- Business documents;
- Project Management plan:
- Enterprise environmental factors;
- Organizational process assets.
See Figure 3-24 Plan Procurement Management: Inputs and Outputs
When a buyer seeks to ensure that a proposal selected will offer the best quality for the services required, what type of evaluation is used:
a. Governance criteria
b. Source selection criteria
c. Entrance criteria
d. Success criteria
b. Source selection criteria
In choosing evaluation criteria, the buyer seeks to ensure that the proposal selected will offer the best quality for the services required. The source selection criteria may include but are not limited to: capability and capacity; product cost and life cycle cost; delivery data; technical expertise and approach; specific relevant experience.
See Section 12.1.3.5 Source Selection Criteria
All legal contractual relationships
generally fall into one of the following
broad categories EXCEPT:
a. Fixed-price contracts
b. Cost-reimbursable contracts
c. Request for proposal ( RFP )
d. Time and material contracts ( T & M )
c. Request for proposal ( RFP )
All legal contractual relationships generally fall into one of two broad families:
either fixed-price or cost-reimbursable. Also, there is a third hybrid type commonly used called the time and materials contract.
See Section 12.1.1.6 Organizational Process Assets
Which of the following tools and techniques of Conduct Procurement is a form of communicating with users or potential users of a product, service, or result?
a. Expert judgment
b. Advertising
c. Bidder conferences
d. Data analysis
b. Advertising
Conduct Procurement-Tools & Techniques include:
- Expert judgment,
- Advertising,
- Bidder conferences,
- Data analysis (Proposal evaluation),
- and Interpersonal and Team skills ( negotiation).
See Figure 12-4. Conduct Procurements: Inputs, Tools & Techniques, and Outputs
Which phrase BEST describes the
source selection criteria?
a. A technique of systematically gathering and analyzing quantitative and qualitative information to determine whose interests should be taken into account throughout the project
b. A project document including the identification assessment, and classification of project stakeholders.
c. A narrative description of products, services, or results to be delivered by the project.
d. A set of attributes desired by the buyer which a seller is required to meet or exceed to be selected for a contract.
d. A set of attributes desired by the buyer which a seller is required to meet or exceed to be selected for a contract.
Source selection criteria: a set of attributes desired by the buyer which a seller is required to meet or exceed to be selected for a contract.
See source selection criteria
The buyer prepares procurement
documents which include all of the
following EXCEPT:
a. Source selection criteria and independent cost estimates
b. Bid documents
c. Procurement statement of work
d. Control procurement documents
d. Control procurement documents
Procurement documentation provides a written record used in reaching the legal agreement and may include older documents predating the current project. Procurement documentation can include:
- bid documents,
- Procurement statement of work,
- Independent cost estimates,
- Source selection criteria.
See Section 12.2.1.3 Procurement Documentation
All of the following statements related to
advertising are part of the Conduct
Procurements process EXCEPT?
a. Some government jurisdictions require public advertising of certain types of procurement items.
b. Advertisements in general circulation publications and using online resources can cause public pressure, resulting in bid disputes
c. Advertising can often be used to expand existing list of potential sellers.
d. Advertisements can be placed in general circulation publications such as selected newspapers or in specialty trade publications.
b. Advertisements in general circulation publications and using online resources can cause public pressure, resulting in bid disputes.
Advertising is communicating with users or potential users of a product, service, or result. Existing lists of potential sellers often can be expanded by placing advertisements in general circulation publications such as selected newspapers or in specialty trade publications. Most government jurisdictions require public advertising or online posting of pending government contracts.
See Section 12.2.2.2. Advertising
Procurement negotiation should be led
by:
a. The project manager
b. A member of the procurement team with previous negotiation experience
c. Designated legal counsel for the project
d. A member of the procurement team who has the authority to sign contracts
d. A member of the procurement team who has the authority to sign contracts
Procurement negotiation clarifies the structure, rights, and obligations of the parties and other terms of the purchases so that mutual agreement can be reached prior to signing the contract. The negotiation should be led by a member of the procurement team that has the authority to sign contracts.
See Section 12.2.2.5. Interpersonal and Team Skills
Which of the following best describes
contested and constructive changes?
a. Requested changes where the buyer and seller cannot reach an agreement on compensation for the change
b. Changes that are postponed to protect the budget
c. Forced changes viewed as negative, quantified. and tabulated
d. Changes submitted for bids to the relevant vendor list
a. Requested changes where the buyer and seller cannot reach an agreement on compensation for the change
Contested changes and potential constructive changes are those requested changes where the buyer and seller cannot reach an agreement on compensation for the change or cannot agree that a change has occurred.
See Section 12.3.2.2 Claims Administration
Statement of work, payment information
and contractor work performance
information are examples of which of
the following documents?
a. Requirements documentation
b. Technical documentation
c. Scope statement documents
d. Procurement documents
d. Procurement documents
Procurement documentation contains complete supporting records for administration of the procurement processes. Procurement documentation includes
- the statement of work,
- payment information,
- contractor work performance information,
- Plans,
- Drawings,
- and other correspondence.
See Section 12.3.1.4 Procurement Documentation
Which of the following are documented processed, monitored, and managed throughout the contract life cycle usually in accordance with the terms of the contract?
a. Disputes
b. Claims
c. Mediation
d. Appeals
b. Claims
Contested changes and potential constructive changes are those requested changes where the buyer and seller cannot reach an agreement on compensation for the change or cannot agree that a change has occurred.
Claims are documented, processed, monitored, and managed throughout the contract life cycle, usually in accordance with the terms of the contract.
See Section 12.3.2.2. Claims Administration
