Project Integration Flashcards
What is an issue log?
Where all issues are recorded, tracked, and resolved.
Who can approve, defer, or reject change requests?
Project manager, change control board, or assigned team member.
What is a change management plan?
Describes how the change requests throughout the project will be formally authorized and incorporated.
Change request
The formal process used to propose and manage any changes to a baselined item, configuration element, or deliverable within a project.
Benefits management plan
Describes how and when the project benefits will be delivered and how we will measure those benefits.
Benefit-cost ratio
Benefit to cost or cost to benefit. You want the highest benefit to your cost. Cost should be lower than the benefit.
Payback period
The length of time it takes to break even on a project. The shorter the payback period the better.
Return on investment (ROI)
Simple equation that divides the net profit or loss from an investment by its cost. The higher the ROI the better.
Internal rate of return (IRR)
Resulting return on your investment in a given time period. The higher the internal rate of return the better.
Net present value (NPV)
The present value of a future stream of payments minus the initial investment cost. The higher the net present value the better.
Rates of return
Various financial measures used to measure project benefits and success.
Solution options
Identify set of options to be considered for addressing the problem or opportunity. (Required, desired, optional)
Needs assessment
May precede the business case. Shows the organizations goals and objectives and recommends project ideas to meet those goals.
Business case
Feasibility study that shows us whether the time investment and cost is worth the expected benefit. Go/no go decision.
Configuration management plan
Describes which items will be baselined and how information will be recorded when changes are made so the product remains consistent.
Change log
document that records all changes made during a project
Osmosis
absorbing knowledge passively over time, often through exposure rather than direct study.
Gap analysis
technique used in project management to compare the current state of a process, system, or performance against the desired future state.
Root cause
underlying reason for a problem, issue, or defect in a project.
Project management plan
comprehensive document that outlines how a project will be executed, monitored, controlled, and closed.
Project charter
formal document that authorizes the project and provides high-level information about objectives, scope, stakeholders, and the project manager’s authority.
What is a feasibility study?
an analysis that assesses whether a project is viable and worth pursuing based on technical, financial, legal, and operational factors.
What are external environmental factors? (EEFs)
conditions outside the project that influence or impact how the project is planned, executed, and managed.
What are organizational systems and governance?
refer to the structure, rules, and decision-making frameworks that influence how projects are planned, executed, and controlled within an organization.
What is the corporate knowledge base?
a centralized repository where an organization stores, manages, and shares knowledge, documents, and historical data related to projects, processes, and best practices.
What are organizational structure types?
define how workflows, authority, and reporting relationships are organized within a company.
What is a directive PMO?
Takes control of the projects by directly managing the projects. Project managers are assigned by and report to the PMO. High degree of control.
What is a controlling PMO?
Provides support and requires compliance through adoption and conformance to methods or frameworks. Use of specific templates, forms and tools. Moderate degree of control.
What is a supportive PMO?
Provides a consultative role to projects. Supplies templates, best practices, training, and information from other projects. Serves as a project repository. Low degree of control.
What is the role of the project manager?
responsible for leading the project team to achieve project objectives while balancing constraints such as scope, time, cost, quality, resources, and risk.
What is a functional manager?
Provides management oversight for a functional or business unit.
What is an operations manager?
Responsible for ensuring that business operations are efficient.
What are the 3 project manager competencies?
Ways of working, power skills, and business acumen.
What is a laissez -faire leadership style?
Hands-off approach, allows team to make their own decisions.
What is a transactional leadership style?
Management by exception, focus on achievements
What is a servant leadership style?
Focuses on others’ growth, learning, development, autonomy, and well-being
What is a transformational leadership style?
Inspirational motivation
What is a charismatic leadership style?
High energy, self-confident, holds strong convictions
What is an interactional leadership style?
Combination of transactional, transformational, charismatic
What is a project charter?
formal document that authorizes the project and provides high-level details, including objectives, scope, stakeholders, and the project manager’s authority.
What is a project sponsor?
a high-level executive or stakeholder who authorizes, funds, and supports the project. They provide strategic direction, remove roadblocks, and ensure the project aligns with organizational goals.
What is a program sponsor?
a high-level executive or senior stakeholder who provides strategic direction, funding, and governance for a program—a collection of related projects managed in a coordinated manner. The Program Sponsor ensures the program aligns with organizational goals and delivers expected business benefits.
What is a program manager?
ensures that all projects align, budgets are properly allocated, risks are managed, and business value is achieved across the entire program.
What is the benefits management plan?
Describes the project benefits and how and when they will be delivered. We need this info to create the high-level scope, risks, and milestone list.
What is the project initiator?
The person or entity that identifies a business need or opportunity and proposes the project.
What is the assumption log?
A document that captures and tracks all project assumptions and constraints.
What is the project schedule?
A timeline that defines the sequence, duration, and deadlines for project activities and milestones.
What is a risk register?
A document that records and tracks all identified project risks, their impact, probability, and response strategies.
What is an assessment and constraint analysis?
A process for identifying and evaluating project assumptions and constraints to understand their potential impact.
