Project - E2

Question 1

What are the key attributes that differentiates a project from business as usual?

Answer 1

• Unique undertaking to achieve a specific objective
• Defined beginning and end
• Has resources, like staff and funding allocated specifically for length of project
• Project will also have stakeholders
• Some degree of uncertainty

Question 2

What does the association of project managers define a project as?

Answer 2

‘a human activity that achieves a clear objective against a time scale’

Question 3

What is project management?

Answer 3

managing of the work of a team or teams to achieve specific objectives and goals.

Question 4

What is the specific purpose of project objectives?

Answer 4

They break down the key steps to achieving overall project success. Also let project teams know what they are focused on, what they should devote resources to, and how their activities serve wider business and organisational goals.

Question 5

What are project constraints?

Answer 5

anything which restricts, limits or prevents or regulates activities being carried out.

Question 6

What are the three project constraints?

Answer 6

time, cost and quality

Question 7

What are the four stages of the project life cycle?

Answer 7

Identify need
Development of a proposed solution
Implementation
Completion

Question 8

What happens during the need in a project life cycle?

Answer 8

feasibility study will be conducted to check the size of potential benefits and evaluate in broad outline potential alternative solutions. If decision to proceed with project is reached, then project team is formed, and a project initiation document is raised. Main output at the stage is the project initiation document.

Question 9

What happens during the development of a proposed solution in the project life cycle?

Answer 9

proposals for solution submitted and evaluated and the most appropriate solution it selected.

Question 10

What happens during the implementation stage in the project life cycle?

Answer 10

Actual performance of the project. Involve doing detailed planning, and then implementing that plan to achieve the objects.

Question 11

What happens during the completion stage in the project life cycle?

Answer 11

Project performance is evaluated and appraised in order to learn from the project for future reference. Obtaining customer feedback.

Question 12

What are the five project management process areas?

Answer 12

Initiating
Planning
Executing & controlling
Closing

Question 13

What is the initiating stage of the project management process areas?

Answer 13

project initiated when a need or objective is defined. Consider feasibility and risk and uncertainty relating to the project.

Question 14

What is the planning stage of the project management process areas?

Answer 14

helps to communicate what has to be done, encourage forward thinking, provide measures of success, make clear commitment of time, resources and money, determine if targets are achievable, identify activities the resources need to undertake

Question 15

What is the executing & controlling stage of the project management process areas?

Answer 15

once plan has been developed and agreed by project team, the project can commence. Configuration management, project reports, progress reports, team meetings, project progress review meetings

Question 16

What is the closing stage of the project management process areas?

Answer 16

project delivered to users, end of project meeting, formal sign off of project, project review meetings, final reports issues, project team disbanded.

Question 17

What are the four types of feasibility?

Answer 17

1. Technological – can it be done? Is technology available? Is technology tried and tested?
2. Social – Does it fit with current operations? Considerations include number of people required and skills required
3. Ecological – How does it affect the environment? Effects on local community and what that might do to company image. What pollution could be caused by the project.
4. Economic – Is it worth it? Assessed through a cost-benefit analysis

Question 18

What are the two primary reasons of the project initiation document?

Answer 18

1. To secure authorisation of project
2. Act as a based document against which project progress and changes can be assessed
   This document therefore:
   * Defines the project and scope
   * Justifies the project
   * Secures funding for the project
   * Defines the roles and responsibilities of project participants
   * Gives people the information they need to be productive and effective right from the start

Question 19

What are the contents of the project initiation document?

Answer 19

1. Purpose statement – explains why it is being undertaken
2. Scope statement – put boundaries to project
3. Deliverables – Tangible elements of the project
4. Cost and time estimates
5. Objectives – A clear statement of the mission, CSFs and key milestones
6. Stakeholders
7. Chain of command