Progress Flashcards
What is the purpose of the progress practice?
The purpose of the progress practice is to be able to monitor and compare actual achievements against those planned, to provide a forecast for the project objectives and continued viability
What is progress control?
Progress control involves measuring actual progress against the performance targets.
What is progress?
The definition of progress is the measure of the achievement of the objectives of a plan.
What is an event driven control?
A control which occurs when a specific event happens. E.g. Issue report, exception report, end stage and next stage reports – check flashcards
What is a time driven control?
A control which happens due to time/periodic intervals. E.g. highlight or checkpoint report
What controls do the project board have relating to progress?
The PB have authorisations at each stage (initiation, project, stage and closure). They also have highlight reports, exception reports, issue reports, assessment of an exception plan
What controls does the PM have relating to progress?
PM controls include authorising work packages, progress updates (checkpoint reports), then exceptions and changes in all relevant registers (daily log, issue register, risk register, quality register)
Who has control over tolerances?
BL have project tolerances, PB have stage tolerances, PM sets WP tolerances
Where are tolerances for time, cost and scope kept?
Project plan, stage plan and WP
Where are tolerances for risk kept?
Risk management approach, stage plan and WP
Where are tolerances for quality kept?
Project product description and product description
Where are tolerances for sustainability kept?
Business case, stage plan, WP and product description
Where are tolerances for benefits kept?
Business case
What happens at controlling a stage?
The PM creates highlight reports.
Stage plan also gets updated with actual progress
What are lessons?
Lessons facilitate future projects with experience – actively promotes learning from experience
How can we identify lessons learned?
Ask questions, such as, what has worked well, or why progress has been slow. The entire project team must seek and record lessons learned
How frequent should reporting be?
The frequency of reporting can vary at different times in a project lifecycle e.g. an inexperienced team would need more
What is the escalation PRINCE2 technique for exception management?
A PM needs to do an exception report if it goes under the tolerance. Data and systems are important because all data needs to be up to date – progress must be tracked!
What is data analytics?
Using and analysing data to support effective decision making
What is the purpose of the digital and data management approach?
It must explain how tech will be used to support project management, and how data will be created, used and managed across the project ecosystem
When is exception management needed?
Exception management is when an issue cannot be resolved within stage tolerances.
How can the PB respond to an exception report?
- Reallocate overall project tolerances
- Re-prioritise requirements (re-scope) of the offending product
- Request more time from the PM
- Implement exception report – request exception report from PM
- Implement exception report – escalate to the business layer for advice
What is the exception management technique?
- Issue arises in highlight report
- Exception report - offers recommendations too
- PB respond
- PM implements stage boundary – creates exception plan
- PB respond – accept or reject
- If accepted, PM makes exception plan the new stage plan
