Organising Flashcards
What is the purpose of the organising principle?
To define and establish the project’s structure of accountability and responsibilities
Which principle does this relate to?
Roles and responsibilities
What is the role of the commissioning party?
o Commissions the project – provides the project mandate
o Identifies the project executive
o Defines project tolerance
Who is accountable for project success?
Project executive
What do the PB do when ‘directing’?
PE - responsible for the project
SU - responsible for benefits/end product
SS - responsible for expertise
PB in general - authority for project success
What are the responsibilities of the PM?
- Manage and oversee day-to-day work
- Manage relationships with eco-system
- Always one person!
- Ensures the project is producing the right products, the right time, right quality, allocated costs
What are the responsibilities of the TM?
Team managers are in charge of the creation and delivery of the work package description, co-ordinate daily stand up meetings and checkpoint reports for the PM who then provides highlight reports to the PB
They interface with other teams and ensure relationships within their own team, agrees specification
What are the responsibilities of the project executive?
- Represents the ‘business’ on the project board
- Accountable for the success of the entire project
- Accountable for the business case
- Ensures project delivers value/time for money
What is the responsibility for the senior user?
End product is accepted by users
Benefits are realised - after the end of the project
Could be also a change manager if a small project
What is the role of project support?
Admin support, advice on what tools to use, planning support, change management
What is the role of team manager?
- Accept, manage the creation and delivery of the work packages
- Manage relationships with the team
- Manage interfaces with other teams and stakeholders
- Ensure products are delivered as specified
- Co-ordinate daily stand up meetings
o Raise checkpoint reports for the PM as agreed in the frequency of the PID
Can project assurance be delegated?
Only outside of the project team, but PB ultimately responsible
How should the management project team structure be represented?
Visually
What is the commercial management approach?
Purpose is to describe the procedures, techniques, and standards to be applied and the responsibilities for effective commercial management
It organises the contracts for team members, procurement, etc
What is a work breakdown structure?
The work breakdown structure is typically displayed visually! It shows the major activities associated with major activities in creating/reviewing products
What is the organisational design and development technique?
Understand
Design
Develop
Manage
Transition
What is the ‘understand’ step of the organisational design and development technique?
Understand those in the organisational ecosystem
What is the ‘design’ step of the organisational design and development technique?
Design the project ecosystem
Outline the structure of the team, resources, implementation, etc
What is the ‘develop’ step of the organisational design and development technique?
PE responsible for this
Develop the project ecosystem
Induction activities and lessons learned
Create a culture for the team
Succession plan for anyone who leaves
What is the ‘manage’ step of the organisational design and development technique?
Manage the ongoing changes to the project ecosystem
Establish feedback loops, capability gaps, resources matched
What is the ‘transition’ step of the organisational design and development technique?
Transition from project ecosystem to organisational system
This is about change management
Arrangement over benefits monitoring, need to capture lessons learned
