General Background Flashcards
What are the 5 integrated elements?
People, Practices, Processes, Principles, Project Context
What is the PID?
Project Initiation Document - made in the IP stage. It has the business case, 9 management approaches, etc
What are the 7 principles?
Business case, organising, progress, plans, risk, quality, issues
What are the 7 practices?
Ensured continued business justification, learn from experience, establish roles & responsibilities, manage by stages, manage by exception, focus on products, tailor to suit
What are the 9 management approaches in the PID?
Issue management approach
Sustainability management approach
Change management approach
Digital & data management approach
Risk management approach
Quality management approach
Commercial management approach
Communication management approach
Benefits management approach
What are the stages (in order)?
- Starting up a project
- Initiating a project
- Directing a project
- Managing stage boundary
- Controlling a stage
- Managing product delivery
- Closing a project
What characteristics distinguish from BAU?
Uncertainty, change, cross-functional, unique, temporary
What aspects of performance are managed?
Time, cost, scope, risk, benefits, sustainability, quality
Layers of the PM team
Commissioning - the business
Directing - project board
Managing - project manager
Delivering - team manager
What is an off specification?
Something which does not match quality specifications. A concession is when it is accepted
How is the P2 method tailored?
Any aspect can be tailored, e.g. management or methodology. It must be recorded in the PID how it is tailored
What are the delivery methods?
Waterfall - sequential
Iterative incremental - iterative rounds of data collection/testing
Hybrid - both of the above
What is the definition of a project?
A project is a temporary organisation with cross-functional skills together to deliver a product for a business
What is a ‘customer’?
When there is a commercial relationship between the supplier and the business
What is a stakeholder?
Anyone who is impacted by the project in any way.
Business - provides the mandate and governance
Supplier - provides the expertise to create the products
User - takes care of the end product/benefits
What is culture?
A set of shared attitudes or beliefs
What is a project ecosystem?
The project ecosystem is a temporary organisational structure formed to deliver products
What is change management?
The system of going from one way of working to another - the transition
What are the outputs of the SU phase?
The lessons log, project approach, project brief, the team and the plan for initiation stage are the outputs of the SU phase.
What must be done at IP stage?
- Agree the tailoring requirements
- Agree the management approaches
- Prepare the project plan
- Establish project controls
- Prepare the full business case
- Assemble the project initiation documentation
- Request project authorisation
All of this is in the PID!
What are the 5 key activities of directing a project?
- Authorise initiation
- Authorise a project
- Authorise a stage of exception plan
- Give ongoing direction
- Authorise a project closure
