PRINCE2 Processes

Question 1

What is the first stage of a project?

Answer 1

A project mandate from the business triggers the ‘SP’ phase

Question 2

What happens during ‘directing a project’?

Answer 2

1. Authorise the initiation documents e.g. PID
2. Authorise the project
3. Authorise a next stage plan or an exception plan
4. Authorise a closure
5. Give ongoing direction if asked

Question 3

What is the purpose of ‘directing a project’?

Answer 3

To ensure continued business justification of the project

Question 4

What happens during ‘initiating a project’?

Answer 4

All of the documentation is made (PID - outline business case, 9 management approaches - especially benefit/sustainability, next stage plan is made)

Tailoring happens here

Question 5

What happens during ‘managing a stage boundary’?

Answer 5

The end stage and next stage reports are made by the PM, the project plan is updated and the BC is reviewed. If necessary, exception plans are made

Question 6

What happens under ‘controlling a stage’?

Answer 6

This is the bulk of the PMs work. This focusses on work packages, monitoring, issues and risks

Question 7

What is the objective of managing a stage boundary?

Answer 7

To ensure that the project is going as planned, all products at that stage have been completed, prepare for the next stage, review and update the PID, record any possible lessons and maybe draft an exception plan

Question 8

What happens during ‘closing a project’?

Answer 8

1. PB allow the closure of the project
2. Senior user verifies that the users accept the products and assess any realised benefits - update BMA
3. Maybe a premature closure
4. Archive all information
5. Close in an orderly way

Question 9

What are the 5 steps to close a project?

Answer 9

1. Prepare planned closure - archive all information
2. Or prepare premature closure
3. Confirm products are accepted by the users and record benefits - give them to the business
4. Evaluate how the project went - record lessons/end of project report
5. Request project closure

Question 10

What happens at ‘starting up a project’?

Answer 10

The project brief and outline business case is drafted, given to the PB
PM team identified
Lessons learned are considered
Initiation stage plan is made
Project initiation request is made to be PB

Question 11

What triggers the DP phase?

Answer 11

PM sends the initiation request to the PB

Question 12

What happens during ‘managing product delivery’?

Answer 12

The TM accepts WP, executes WP and reports on the WP with ‘checkpoint reports’ at agreed frequency of the PID

All team members, suppliers, etc are clear on what needs to be delivered

Question 13

What must TMs do?

Answer 13

1. Accept WP
2. Execute WP
3. Evaluate WP
4. Report on WP
5. Notify WP completion