PROCUREMENT AND TENDERING - Level 2

Question 1

1. Westhorpe Gardens: Any downsides of D&B?

Answer 1

Yes - two stage , no gaurentee build contractor
Contractor may try to strip quality to gain profit
Changes can be difficult to agree

Question 2

What goes into tender docs?

Answer 2

ITT
Pricing document
Form of tender
ER's and Appendices - drawings, planning etc
Form of contract and ammendments

Question 3

What if a tender is late – what’s advice to Client?

Answer 3

Public Procurement - they shouldn’t accept the late tender

Question 4

How did you manage the tender evaluation exercise?

Answer 4

Split quality and cost package
I reviewed quality against scoring (highlighting any anomalies/exclusions to the QS)
Moderation meeting with client team also scoring
Worked with QS to draft any post tender clarification questions to the bidder

Question 5

What influences the procurement route or tender strategy that should be adopted?

Answer 5

Time/ Programme
Cost
Quality
Transfer of risk
Experience

Question 6

What are the advantages of traditional procurement, over D&B?

Answer 6

1. GREATER CERTAINTITY OVER DESIGN AND COST
   Client retains design responsibly so can manage that what is in the design will be built
2. Usually issued single stage - obtain fixed cost for entering the main contract

Question 7

What are the disadvantages of traditional procurement, over D&B?

Answer 7

1. Client requires to take ownership of the design
2. Design period may be more resource intensive for them
3. slower to get contractor onboard if programme is critical
4. May loose out on contractors expertise for certain elements of the design.

Question 8

What are the disadvantages of traditional procurement, over D&B?

Answer 8

1. Client requires to take ownership of the design
2. Design period may be more resource intensive for them
3. slower to get contractor onboard if programme is critical
4. May loose out on contractors expertise for certain elements of the design.

Question 9

Why was Design & Build used on the Westhorpe Gardens project?

Answer 9

Driven by client - experience
Framework proposed this form could be used
Complexities on the scheme requiring contractor input
Client wanted to transfer design risk

Question 10

How were the contractors selected to be invited on the EOI?

Answer 10

1. Notting Hill Genesis framework
   Approved contractors split into lots (construction in London contractors over £10m)
   Initial EOI sent to all in that lot
   then Sifting brief / Capability assessment

Question 11

On Westhorpe Gardens, how did you assess what tenderer gave the most advantageous bid?

Answer 11

Scorings and weighting all set out in ITT document
55% to 45 % weighting split - cost to quality

Cost was based on cheapest
Various quality questions individually weighted to achieve the 40%

Highest of the cost scoring and quality combined gave the MEAT

Question 12

12. If you had received a very keen tender price, however the contractor had not visited site, raised queries or fully priced the pricing schedule, what would your advice be to the client?

Answer 12

Make client aware of this and include these in Tender Analysis Report that there is concerns they may not understand the brief.

If this contractor had not followed the ITT requirements for example not completing the pricing schedule fully I would discuss with my client that they have issued a non compliant bid and they may wish to exclude them from the process