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Prince2 foundation > PRINCE2 Foundation > Flashcards

PRINCE2 Foundation Flashcards

1
Q

What are the four integrated elements of Prince2

A

Principles, Themes, Processes and Environments

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2
Q

What are the characteristics of Project work

A

Change, Temporary, Cross-functional, Unique, Uncertain

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3
Q

What are the six aspects of project performance

A

Cost, Timescales, Quality, Scope, Benefits and Risks

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4
Q

What is a portfolio

A

The totality of an organisations investment in changes required to achieve a strategic objective

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5
Q

Is PRINCE2 Generic ?

A

YES

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6
Q

What does PRINCE2 mean ?

A

Projects in Controlled Environments

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7
Q

Who specifies the desired result ?

A

The customer

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8
Q

Prince2 principles must be:

A

Universal, Self validating and Empowering

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9
Q

Universal means regarding the PRINCE 2 principles

A

The principles apply to every project

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10
Q

What does self validating means in relation to PRINCE2 principles

A

The principles should give the practitioner of the method added confidence with an ability to influence or shape how the project will be managed

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11
Q

What does the continued business justification principle cover ?

A

Is there enough justification for starting the project; Can we demonstrate justification still exists; The project should be stopped if justification no longer exists.

Don’t do anything unless it’s worth doing/Is worth continuing

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12
Q

What does the learn from experience principle cover ?

A

Starting a project: Seek lessons from previous projects

During a project: Record, review and act on lessons

Closing a project: Lessons are learned and passed back

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13
Q

What does the defined roles and responsibilities principle cover?

A

Clearly defined roles, who reports to who

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14
Q

What does the management by stages principle cover ?

A

Breaking the projects into stages/Control points - Allowing the assessment of performance and making changes when needed

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15
Q

What are the two minimum stages PRINCE2 recommends

A

Initiation stage (First stage of planning), Management stage/s

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16
Q

Purpose, Composition and Quality Criteria may be included in

A

Product description

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17
Q

What aspects may projects differ in

A

Scale, Complexity, Importance, Team capability and risk

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18
Q

What process occurs during the pre-project phase?

A

The SU Process

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19
Q

What is the ISP

A

Plan for planning the project

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20
Q

What is a stage plan

A

A look forward at the next stage, establishing what we plan to do

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21
Q

List four outputs of the Initiation phase of a PRINCE2 project

A

PID, BMA, Stage plan, ESR

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22
Q

What process would delegating work to a team manager trigger

A

Triggers process called Managing Product Delivery

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23
Q

What processes are in the managing stage phase of a PRINCE2 project

A

Controlling a stage process and Managing product delivery

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24
Q

What process lasts for the duration of the project

A

Directing a project process

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25
Q

Who provides the project mandate for the project

A

Corporate, Programme management or the customer

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26
Q

What process is triggered by the project mandate

A

SU Process

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27
Q

During which process is the project brief created

A

SU Process

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28
Q

In which process is the end project report created ?

A

Closing a stage process

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29
Q

Which process is executed during a management stage to deal with the day to day management of the stage

A

Controlling a stage process

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30
Q

In what process is the end stage report created ?

A

Managing a stage boundary

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31
Q

What activity triggers the request to initiate a project

A

Plan the initiation stage

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32
Q

When is outline business case made ?

A

SU process

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33
Q

When is the project brief created ?

A

SU Process

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34
Q

What is the project brief

A

A statement or collection of documents describing the project requirements and project constraints

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35
Q

Is the daily log a time driven control or event driven control ?

A

Event driven

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36
Q

Is the checkpoint report a time driven or event driven control?

A

Time driven

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37
Q

In PRINCE2, the project is managed by exception against how many types of tolerance

A

6

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38
Q

“An exception report is produced when a stage plan or project plan is forecast to __________.”

A

Exceed tolerance levels set

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39
Q

What three stages is progress monitored at ?

A

Project level, Stage level and work package level

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40
Q

List the project tolerances

A

Time, Quality, Scope, Cost, Benefit and Risk

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41
Q

What is a highlight report

A

A report that is used to provide the project board with a summary of the stage status and intervals defined by them - Time driven

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42
Q

Who provides project tolerances ?

A

Corporate, Programme management and/or Customer

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43
Q

Who authorises Work packages

A

Project manager

44
Q

Who produces highlight reports

A

Project manager

45
Q

Who produces checkpoint report

A

Team manager

46
Q

List the project board controls

A

Authorisation (Directing a project process), Progress reports (E.G. Highlight reports, End stage reports), Tolerances and exceptions

47
Q

Whats the first activity of the directing a project process

A

Authorise initiation

48
Q

Where is it decided how often the project manager communicates to the project board

A

The Communication Management Approach

49
Q

Is ensuring the project remains viable an objective of the directing a project process ?

A

Yes

50
Q

What activity in directing a project process will be triggered when the project manager raises an exception?

A

Give ad-hoc direction

51
Q

Is this an objective of the directing a project process: Ensure that risks and issues are kept under control

A

No

52
Q

Is this an objective of the directing a project process: Ensure there is understanding of who needs information in what format and time

A

No

53
Q

Which of the following management products are assembled during the initiating a project process

A

Project initiation document

54
Q

Which project approach does PRINCE2 recommend completing last?

A

Communication management approach

55
Q

Which of these are the first activity to take place in the initiating a project process

A

Agree the tailoring requirements

56
Q

“Effective project controls are a prerequisite for _______.”

A

Managing by exception

57
Q

What is the purpose of the business case theme

A

To establish mechanisms for judging whether the project is desirable, viable and achievable

58
Q

What is the business case used for

A

Documenting the business justification for undertaking the project

59
Q

What is the purpose of the BMA

A

Defines the actions that will be put in place to ensure the projects outcomes are achieved

60
Q

When is the BMA updated ?

A

At each stage boundary

61
Q

State the term: an actual consequence of a project which is perceived to be negative by one or more stakeholders

A

Dis-benefit

62
Q

State the term: The measurable improvement resulting from an outcome perceived as an advantage by one or more stakeholders

A

Benefit

63
Q

What is the first activity in the SU process

A

Appoint the executive and project manager

64
Q

The project brief and the ISP trigger the ____________ Process

A

Directing a project process

65
Q

What is the project approach ?

A

A description of the way in which project work is approached

66
Q

State the term: Specialist product handed over to a user

A

Output

67
Q

IP Process activities

A
  • Agree the tailoring requirements
  • Prepare the risk management approach
  • Prepare the change control approach
  • Prepare the quality management approach
  • Prepare the communication management approach
  • Set up project controls
  • Create the project
  • Prepare the benefits management approach
  • Assemble the PID
68
Q

Risk management approach is made simultaneously with the :

A

Risk register

69
Q

What is the change control approach

A

Change control approach will define the format and composition of the records that need to be maintained for change control

70
Q

Whats the PID ?

A

A collection of management products created during initiation and used to gain authorisation for the project to proceed

71
Q

Which principle does the following statement relate to: “A PRINCE2 project focuses on the definition and delivery of products, and in particular their quality requirements” ?

A

Focus on product principle

72
Q

What document starts up a project

A

Project mandate

73
Q

What two products are created during the SU process

A

Project brief and the ISP

74
Q

How many activities does the SU process contain

A

Six

75
Q

True of false: Project brief should contain enough information for the board to decide whether the project has any merit ?

A

True

76
Q

Name two outputs that are produced during the initiating a project process of a PRINCE2 project ?

A

PID & BMA

77
Q

When is the managing a stage boundary process triggered

A

When the final activity of initiating a project process is finished, which is called ‘assemble the PID’

78
Q

What is the purpose of the managing a stage boundary process

A

Purpose of this stage is to manage the transition from one stage to the next by providing the project board with enough information to approve the stage plan and updated project plan/business case

79
Q

What outputs are produced during the managing a stage boundary process

A

Stage plan and End stage report

80
Q

What are the two processes in the initiation phase of PRINCE2 ?

A

IP and MSB process

81
Q

is the following statement true or false: The outputs from the MSB and IP processes are what the project board needs to decide whether they should go ahead with a project

A

True

82
Q

Who manages the Controlling a stage process

A

Project Manager

83
Q

What is the controlling a stage process for

A

Deals with getting the work on the ground by executing/authorising, monitoring and receiving work package

84
Q

List the seven processes in PRINCE2

A

Starting up a project, Directing a project, Initiating a project, Controlling a stage, Managing product delivery, Managing stage boundaries, Closing the project

85
Q

What is an exception in a PRINCE2 project ?

A

A situation where the project is forecasted to deviate beyond the tolerance levels

86
Q

State the term: The measurable improvement resulting from an outcome perceived as an advantage by one or more stakeholders

A

Benefit

87
Q

What’s the first activity in the SU process ?

A

Appoint the executive and project manager

88
Q

The project brief and the ISP trigger the _____ process

A

Directing the project

89
Q

True or false: starting up a project is a lighter process compared to the more detailed and thorough IP process

A

True

90
Q

What is an event driven control

A

Take place when a specific event occure

91
Q

What is a time driven control ?

A

Takes place at a predefined periodic intervals e.g. producing monthly highlight reports

92
Q

Is this a PRINCE2 minimum requirements for the plans theme: Ensure plans enable business case to be realised

A

Yes

93
Q

Is this a PRINCE2 minimum requirements for the plans theme: Have at least two management stages ?

A

Yes

94
Q

What is the first activity in the directing a project process ?

A

Authority to Initiate a project

95
Q

What is the first activity in the IP process ?

A

Agree the tailoring requirements

96
Q

Are the Risk management approach, Quality management approach, Change control approach produced all together

A

Yes

97
Q

What activity triggers the MSB process

A

Assemble the project initiation document

98
Q

True of False: The project brief, Lesson log, Risk register and Issue register are inputs into preparing the QMA

A

True

99
Q

List the activities in the Directing a project process:

A

Authorise Initiation, Authorise the project, Authorise a stage exception plan, Give ad-hoc direction, Authorise project closure

100
Q

What does the authorising initiation activity approve

A

Project brief and ISP

101
Q

What’s the project product description

A

a special form of product description that defines what the project must deliver in order to gain acceptance

102
Q

What is a Quality register

A

Summary of all the quality management activities that are planned or have taken place

103
Q

What is the purpose of the quality theme

A

To define and implement the means by which a project will verify that products are fit for purpose

104
Q

What is the purpose of the plans theme

A

The purpose of the plans theme is to facilitate communication and control by defining the means of delivering the products

105
Q

Fill in the purpose of a project plan ? “A ______ showing the major products of the project, when they will be delivered and at what cost. An initial project plan is presented as part of the PID. This is revised as information on actual progress appears. It is a major control document for the project board to measure actual progress against expectations.”

A

High level plan

106
Q

Which one of these is a factor that will define how long the management stage will be?

A

Risk

107
Q

“A __________ that the project product must meet before the customer will accept it.”

A

Prioritised list of criteria

Prince2 foundation (15 decks)

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