PRINCE2 Foundation Flashcards
What are the four integrated elements of Prince2
Principles, Themes, Processes and Environments
What are the characteristics of Project work
Change, Temporary, Cross-functional, Unique, Uncertain
What are the six aspects of project performance
Cost, Timescales, Quality, Scope, Benefits and Risks
What is a portfolio
The totality of an organisations investment in changes required to achieve a strategic objective
Is PRINCE2 Generic ?
YES
What does PRINCE2 mean ?
Projects in Controlled Environments
Who specifies the desired result ?
The customer
Prince2 principles must be:
Universal, Self validating and Empowering
Universal means regarding the PRINCE 2 principles
The principles apply to every project
What does self validating means in relation to PRINCE2 principles
The principles should give the practitioner of the method added confidence with an ability to influence or shape how the project will be managed
What does the continued business justification principle cover ?
Is there enough justification for starting the project; Can we demonstrate justification still exists; The project should be stopped if justification no longer exists.
Don’t do anything unless it’s worth doing/Is worth continuing
What does the learn from experience principle cover ?
Starting a project: Seek lessons from previous projects
During a project: Record, review and act on lessons
Closing a project: Lessons are learned and passed back
What does the defined roles and responsibilities principle cover?
Clearly defined roles, who reports to who
What does the management by stages principle cover ?
Breaking the projects into stages/Control points - Allowing the assessment of performance and making changes when needed
What are the two minimum stages PRINCE2 recommends
Initiation stage (First stage of planning), Management stage/s
Purpose, Composition and Quality Criteria may be included in
Product description
What aspects may projects differ in
Scale, Complexity, Importance, Team capability and risk
What process occurs during the pre-project phase?
The SU Process
What is the ISP
Plan for planning the project
What is a stage plan
A look forward at the next stage, establishing what we plan to do
List four outputs of the Initiation phase of a PRINCE2 project
PID, BMA, Stage plan, ESR
What process would delegating work to a team manager trigger
Triggers process called Managing Product Delivery
What processes are in the managing stage phase of a PRINCE2 project
Controlling a stage process and Managing product delivery
What process lasts for the duration of the project
Directing a project process
Who provides the project mandate for the project
Corporate, Programme management or the customer
What process is triggered by the project mandate
SU Process
During which process is the project brief created
SU Process
In which process is the end project report created ?
Closing a stage process
Which process is executed during a management stage to deal with the day to day management of the stage
Controlling a stage process
In what process is the end stage report created ?
Managing a stage boundary
What activity triggers the request to initiate a project
Plan the initiation stage
When is outline business case made ?
SU process
When is the project brief created ?
SU Process
What is the project brief
A statement or collection of documents describing the project requirements and project constraints
Is the daily log a time driven control or event driven control ?
Event driven
Is the checkpoint report a time driven or event driven control?
Time driven
In PRINCE2, the project is managed by exception against how many types of tolerance
6
“An exception report is produced when a stage plan or project plan is forecast to __________.”
Exceed tolerance levels set
What three stages is progress monitored at ?
Project level, Stage level and work package level
List the project tolerances
Time, Quality, Scope, Cost, Benefit and Risk
What is a highlight report
A report that is used to provide the project board with a summary of the stage status and intervals defined by them - Time driven
Who provides project tolerances ?
Corporate, Programme management and/or Customer
Who authorises Work packages
Project manager
Who produces highlight reports
Project manager
Who produces checkpoint report
Team manager
List the project board controls
Authorisation (Directing a project process), Progress reports (E.G. Highlight reports, End stage reports), Tolerances and exceptions
Whats the first activity of the directing a project process
Authorise initiation
Where is it decided how often the project manager communicates to the project board
The Communication Management Approach
Is ensuring the project remains viable an objective of the directing a project process ?
Yes
What activity in directing a project process will be triggered when the project manager raises an exception?
Give ad-hoc direction
Is this an objective of the directing a project process: Ensure that risks and issues are kept under control
No
Is this an objective of the directing a project process: Ensure there is understanding of who needs information in what format and time
No
Which of the following management products are assembled during the initiating a project process
Project initiation document
Which project approach does PRINCE2 recommend completing last?
Communication management approach
Which of these are the first activity to take place in the initiating a project process
Agree the tailoring requirements
“Effective project controls are a prerequisite for _______.”
Managing by exception
What is the purpose of the business case theme
To establish mechanisms for judging whether the project is desirable, viable and achievable
What is the business case used for
Documenting the business justification for undertaking the project
What is the purpose of the BMA
Defines the actions that will be put in place to ensure the projects outcomes are achieved
When is the BMA updated ?
At each stage boundary
State the term: an actual consequence of a project which is perceived to be negative by one or more stakeholders
Dis-benefit
State the term: The measurable improvement resulting from an outcome perceived as an advantage by one or more stakeholders
Benefit
What is the first activity in the SU process
Appoint the executive and project manager
The project brief and the ISP trigger the ____________ Process
Directing a project process
What is the project approach ?
A description of the way in which project work is approached
State the term: Specialist product handed over to a user
Output
IP Process activities
- Agree the tailoring requirements
- Prepare the risk management approach
- Prepare the change control approach
- Prepare the quality management approach
- Prepare the communication management approach
- Set up project controls
- Create the project
- Prepare the benefits management approach
- Assemble the PID
Risk management approach is made simultaneously with the :
Risk register
What is the change control approach
Change control approach will define the format and composition of the records that need to be maintained for change control
Whats the PID ?
A collection of management products created during initiation and used to gain authorisation for the project to proceed
Which principle does the following statement relate to: “A PRINCE2 project focuses on the definition and delivery of products, and in particular their quality requirements” ?
Focus on product principle
What document starts up a project
Project mandate
What two products are created during the SU process
Project brief and the ISP
How many activities does the SU process contain
Six
True of false: Project brief should contain enough information for the board to decide whether the project has any merit ?
True
Name two outputs that are produced during the initiating a project process of a PRINCE2 project ?
PID & BMA
When is the managing a stage boundary process triggered
When the final activity of initiating a project process is finished, which is called ‘assemble the PID’
What is the purpose of the managing a stage boundary process
Purpose of this stage is to manage the transition from one stage to the next by providing the project board with enough information to approve the stage plan and updated project plan/business case
What outputs are produced during the managing a stage boundary process
Stage plan and End stage report
What are the two processes in the initiation phase of PRINCE2 ?
IP and MSB process
is the following statement true or false: The outputs from the MSB and IP processes are what the project board needs to decide whether they should go ahead with a project
True
Who manages the Controlling a stage process
Project Manager
What is the controlling a stage process for
Deals with getting the work on the ground by executing/authorising, monitoring and receiving work package
List the seven processes in PRINCE2
Starting up a project, Directing a project, Initiating a project, Controlling a stage, Managing product delivery, Managing stage boundaries, Closing the project
What is an exception in a PRINCE2 project ?
A situation where the project is forecasted to deviate beyond the tolerance levels
State the term: The measurable improvement resulting from an outcome perceived as an advantage by one or more stakeholders
Benefit
What’s the first activity in the SU process ?
Appoint the executive and project manager
The project brief and the ISP trigger the _____ process
Directing the project
True or false: starting up a project is a lighter process compared to the more detailed and thorough IP process
True
What is an event driven control
Take place when a specific event occure
What is a time driven control ?
Takes place at a predefined periodic intervals e.g. producing monthly highlight reports
Is this a PRINCE2 minimum requirements for the plans theme: Ensure plans enable business case to be realised
Yes
Is this a PRINCE2 minimum requirements for the plans theme: Have at least two management stages ?
Yes
What is the first activity in the directing a project process ?
Authority to Initiate a project
What is the first activity in the IP process ?
Agree the tailoring requirements
Are the Risk management approach, Quality management approach, Change control approach produced all together
Yes
What activity triggers the MSB process
Assemble the project initiation document
True of False: The project brief, Lesson log, Risk register and Issue register are inputs into preparing the QMA
True
List the activities in the Directing a project process:
Authorise Initiation, Authorise the project, Authorise a stage exception plan, Give ad-hoc direction, Authorise project closure
What does the authorising initiation activity approve
Project brief and ISP
What’s the project product description
a special form of product description that defines what the project must deliver in order to gain acceptance
What is a Quality register
Summary of all the quality management activities that are planned or have taken place
What is the purpose of the quality theme
To define and implement the means by which a project will verify that products are fit for purpose
What is the purpose of the plans theme
The purpose of the plans theme is to facilitate communication and control by defining the means of delivering the products
Fill in the purpose of a project plan ? “A ______ showing the major products of the project, when they will be delivered and at what cost. An initial project plan is presented as part of the PID. This is revised as information on actual progress appears. It is a major control document for the project board to measure actual progress against expectations.”
High level plan
Which one of these is a factor that will define how long the management stage will be?
Risk
“A __________ that the project product must meet before the customer will accept it.”
Prioritised list of criteria
