Policy 222- Corrective action

Question 1

who wrote the corrective action policy?

Answer 1

the corrective action committee including willis, kondra, Karen Johnson, lynn miller and E. Stueve

Question 2

what is the principal objective of the corrective action policy?

Answer 2

any action shall be to improve the performance, efficiency and moral of the district.

Question 3

the corrective action policy is intended to serve as?

Answer 3

a general guide and is not designed nor intended to limit any supervisor in the exercise of judgement or initiative in an extraordinary or emergency situation as could be reasonably expected of a supervisor in such situation.

Question 4

each supervisory employee in the organization shall assume as part of their responsibility for directing the work efforts of subordinate employees, oversight of corrective action for those employees describes?

Answer 4

authority and responsibility.

Question 5

list the causes for corrective action:

Answer 5

violation of district rules, policies, and sog/ directives
commission of any offense punishable by law
disobeying a lawful order of a supervisor
demonstration of incompetence to perform duties
other misconduct that is deemed inappropriate by dist

Question 6

list the steps of corrective action

Answer 6

counseling, pip, oral, written, denial of special privileges, suspension, demotion and termination.

Question 7

how long can probation be?

Answer 7

up to 24 months and a record of such probation shall be maintained in the employees personnel file.

Question 8

who is authorized to administer counseling, PIP, oral and written regardless if the employee is a direct subordinate of the supervisor?

Answer 8

all supervisors

Question 9

first line supervisors have the authority to?

Answer 9

administer counseling, pip, oral and written reprimands

Question 10

what happens if a first line supervisor thinks the administration of corrective action could include a penalty they are not authorized to give?

Answer 10

the first line supervisor must immediately inform the supervising BC or direct supervisor.

Question 11

what authority do BC, AC and Division head have when issuing penalties of all units under their authority?

Answer 11

oral, written, and admin leave not to exceed 24 hours.

Question 12

the DC has the authority to admin corrective action resulting in?

Answer 12

any penalty except demotion and dismissal. the DC can recommend dismissal to the Fire chief

Question 13

what is the fire chiefs role in corrective action?

Answer 13

they will oversee the corrective action to ensure it is fair, impartial and consistent.

Question 14

what penalty of corrective action is required approval from the Fire chief?

Answer 14

suspension, demotion and termination.

Question 15

when issuing counseling, PIP or oral reprimands what are the steps to follow?

Answer 15

gather and analyze all facts
avoid taking action in front of other people or public
explain the reason for corrective action
give the employee the chance to express their position
prepare a written report, file a copy in the BC or supervisor file, forward a copy to HR
provide a copy of the written report to the employee

Question 16

what does the Washington state archive retention schedule deem as discipline paperwork?

Answer 16

documentation compline in official investigations of employee misconduct that result in findings of misconduct by the employee, which may include the complaint initiating the investigation, investigative reports, statements, taped information, corrective action and notes.

Question 17

what happens to documents after the required retention timeline?

Answer 17

they will be destroyed

Question 18

what happens after purging of files?

Answer 18

a investigation summary report will be placed in the employees personnel file. it will be kept for 6 years after termination and then destroyed.

Question 19

a summary report will contain the following information:

Answer 19

employee name, date of discipline, type of discipline, brief sentence describing the discipline to include policy violation, theft, contract violation ect.

Question 20

how long will PIP stay in your file?

Answer 20

for the timeframe of the PIP except when the PEP becomes part of the corrective action process

Question 21

how long will an oral remain in your file?

Answer 21

oral reprimand will stay in your file for 6 months

Question 22

how long will a written remain in your file?

Answer 22

written reprimand will stay in your file for 1 year.

Question 23

how long will denial of special privileges stay in your file?

Answer 23

they stay in your file for the duration your special privileges are restricted

Question 24

how long will suspension or demotion remain in your file?

Answer 24

suspension or demotion will remain in your file for 3 years.

Question 25

how long will dismissal remain in your file?

Answer 25

dismissal will remain in your file for 6 years.