PMP Processes (42) Inputs, Tools, and Outputs Flashcards
Develop Charter [Process] What are the inputs, tools and outputs
INPUTS:
Contract, SOW
TOOL:
Expert Judgement
OUTPUTS:
Charter
Develop PM Plan [Process] What are the inputs, tools and outputs
INPUTS:
Charter, Outputs from other planning processes
TOOL:
Expert Judgement
OUTPUTS:
PM Plan
Direct & Manage Project Work [Process] What are the inputs, tools and outputs
INPUTs:
PM Plan, Approved changes
TOOLs:
Expert judgement PMIS
OUTPUTs:
Deliverables, Work Performance Information, CRs, Updates
Monitor & Control Project Work [Process] What are the inputs, tools and outputs
INPUTS:
PM Plan, Performance Reports
TOOLs:
Expert Judgement
OUTPUTs:
CRs Updates
Integrated Change Control [Process] What are the inputs, tools and outputs
INPUTs:
PM Plan, Change Request
TOOLs:
Expert Judgement, Change Control Meetings
OUTPUTs:
Change Request, Status Updates, (Approved changes + Rejected changes)
Close Project or Phase [Process] What are the inputs, tools and outputs
INPUTs:
PM Plan, Accepted Deliverables
TOOLs:
Expert Judgement
OUTPUTs:
Final product, Service or Result Transition
Collect Requirements [Process] What are the inputs, tools and outputs
INPUTs:
Charter, Stakeholder Register
TOOLs:
Facilitated Workshops: QFD - VOC, JAD
Group Creativity Techniques: Brainstorming, Nominal group technique, Affinity diagrams, Mind maps. Group decision making techniques
OUTPUTs:
Requirements document, Requirements traceability matrix
Define Scope [Process] What are the inputs, tools and outputs
INPUTS:Charter, Requirements Documentation
TOOLs: Product analysis, Alternatives Identification, Facilitated workshop
OUTPUTs: Scope statement
Creat WBS [Process] What are the inputs, tools and outputs
INPUTs:
Scope statement
TOOLs:
Decomposition
OUTPUTs:
Scope Baseline
Verify Scope [Process] What are the inputs, tools and outputs
INPUTS; Validate deliverables (from Quality Control) PM Plan (w/ Scope baseline)
TOOLs:
Inspection
OUTPUTs:
Accepted deliverables, CRs
Control Scope [Process] What are the inputs, tools and outputs
INPUTS:
PM Plan, WPI
TOOLs:
Variance analysis
OUTPUTs:
CRs, Updates
Define Activities [Process] What are the inputs, tools and outputs
INPUTS:
Scope Baseline
TOOLs:
Decomposition Rolling wave planning
OUTPUTs:
Activity list, Activity attributes, milestone list
Sequence Activites [Process] What are the inputs, tools and outputs
INPUTS:
Activity list, Activity attributes, scope statement
TOOLs:
PDM, Dependency determination, applying leads & lags
OUTPUTs: Network diagrams (AON & AOA)
Estimate Activity Resources [Process] What are the inputs, tools and outputs
INPUTS:
Activity list, Activity attributes, Resource calendars
TOOLs:
Bottom-estimating alternatives analysis, Published estimating data PM software
OUTPUTs:
Activity resource requirements, Resource Breakdown Structure (RBS)
Estimate Activity Duration [Process] What are the inputs, tools and outputs
INPUTS:
Activity list, Activity attributes, Resource requirements, scope statement
TOOLs:
Analogous estimating, parametric estimating, three point estimating (PERT) reserve analysis
OUTPUTs:
Activity duration estimates
Develop Schedule [Process] What are the inputs, tools and outputs
INPUTS:
(Outputs of previous four steps + Scope statement + EEFs & OPAs) Act., List, Act Attrib, N/W diagrams, Resource requirements, Duration estimates.
TOOLS:
CPM, CCM, What-if analysis (Monte Carlo), Resource leveling, Compression: Crashing & Fast tracking, Adjust leads & lags
OUTPUTs:
Schedule baseline, Schedule
Control Schedule [Process] What are the inputs, tools and outputs
INPUTS: PM Plan (Schedule baseline), Work Performance Information
TOOLS:
Variance analysis Performance reviews tools from develop sched: Compression, Resource leveling
OUTPUTS:
CRs, Updates
Estimate Cost [Process] What are the inputs, tools and outputs
INPUTS:
Schedule human resource plan, Risk Register, Scope baseline
TOOLS:
All the estimating tools: (analogous, parametric, bottom-up, three point, reserve analysis) vendor-bid analysis
OUTPUTS:
Activity cost estimates, Basis of estimates
Determine Budget [Process] What are the inputs, tools and outputs
INPUTS:
Act Cost estimates, Schedule, Scope Baseline
TOOLs:
Cost aggregation, Reserve analysis, Funding limit reconciliation
OUTPUTs:
Cost baseline, Funding Requirements
Control Costs [Process] What are the inputs, tools and outputs
INPUTS: PM Plan (Cost baseline), Work Performance Information (WPI)
TOOLs:
EVM, Forecasting, Performance reviews, Variance analysis
OUTPUTS:
Forecasts, CRs, Updates
Plan Quality [Process] What are the inputs, tools and outputs
INPUTS:
Scope baseline, stakeholder register, Cost & Sched. Baselines, Risk register, OPAs
TOOLs:
Cost benefit analysis, Benchmarking, DOE (Design of Experiments), COQ (Cost of Quality)
OUTPUTS:
Quality Management Plan, Quality metrics process, Improvement plan
Perform Quality Assurance [Process] What are the inputs, tools and outputs
INPUTS: PM Plan (Quality Management Plan), Quality metrics, WPI, Quality Control measurements
TOOLs:
Quality Audits, Process analysis, (Also, any tool from Plan Quality or Quality Control)
OUTPUTs:
CRs, Updates
Perform Quality Control [Process] What are the inputs, tools and outputs
INPUTS: PM Plan (Quality Mgmt Plan), Quality metrics, Deliverables, Approved changes reqs.
TOOLs:
Control Charts, Cause-effect diagrams (aka Ishikawa diagrams, Fishbone diagrams), Scatter diagrams, Pareto charts, Histograms, Run charts, flow charts, Scatter diagrams.
OUTPUTS:
Validated deliv. CRs, Updates.
Develop Human Resource Plan [Process] What are the inputs, tools and outputs
INPUTS:
Activity Resource Requirements EEFs (Org. Resource pool)
TOOLS:
Organizational charts, Networking Organizational theory
OUTPUTS: HR plan (w/ org charts) Staffing Mgmt plan
Acquire Project Team [Process] What are the inputs, tools and outputs
INPUTS: PM Plan (Staffing Mgmt Plan)
TOOLS:
Pre-assignment, Negotiation, Acquisition, Virtual teams
OUTPUTs:
Staff assignments, Resource calendars
Develop Project Team [Process] What are the inputs, tools and outputs
INPUTS:
Staff assignments, PM Plan, Resource calendars
TOOLS:
Training, Team-building, Co-location, ground rules, rewards & recognition
OUTPUTs:
Team performance, Assessment
Manage Project team [Process] What are the inputs, tools and outputs
INPUTS:
Staff assignments, Team Perf. Assessment, Performance Rpts.
TOOLS:
Performance appraisals, Conflict mgmt, issue log.
OUTPUTs:
CRs, Updates
Identify Stakeholders [Process] What are the inputs, tools and outputs
INPUTS:
Charter, Procurement docs
TOOLS:
Stakeholder analysis
OUTPUTS:
Stakeholder register, Stakeholder Mgmt, Strategy
Plan Communication [Process] What are the inputs, tools and outputs
INPUTS:
Stakeholder register, Stakeholder Mgmt, Strategy
TOOLS:
Communications rqmts analysis, Communications technologies, Communiction methods, communication models.
OUTPUTS:
Communications Mgmt Plan
Distribute Information [Process] What are the inputs, tools and outputs
INPUTS: PM Plan (Comm. Mgmt Plan) OPAs, Performance reports
TOOLS:
Communication methods, info distribution methods
OUTPUTS:
OPAs (updates)
Manage Stakeholder Expectations [Process] What are the inputs, tools and outputs
INPUTS: PM Plan (Comm Mgmt Plan), Stakeholder Mgmt Strat., Stakeholder register issue log
TOOLs:
Communications methods, Interpersonal skills, Management skills
OUTPUTs:
CRs, Updates
Report Performance [Process] What are the inputs, tools and outputs
INPUTS: PM Plan (Comm Mgmt plan), WPI, Work Perf Measurements, Forecasts
TOOLs:
Variance analysis, Forcasting, Reporting Systems, Communications method
OUTPUTs:
Performance Reports, CRs, Updates
Plan Risk Management [Process] What are the inputs, tools and outputs
INPUTS:
Scope statement, Cost management plan, Schedule management plan, Communications plan EEFs
TOOLs:
Planning meetings and analysis
OUTPUTs:
RISK Management plan
Identify Risks [Process] What are the inputs, tools and outputs
INPUTS:
Risk Management Plan, Act. Cost estimates, Act. Duration estimates, Stakeholder register, Scope baseline, Cost Management plan, Quality Mgmt plan, Project documents.
TOOLS:
Documentation reviews, Information gathering i.e. brainstorming, delphi techniques and root cause analysis. SWOT analysis, Assumptions analysis, Checklist analysis, Diagramming techniques
OUTPUTS:
Risk Register
Perform Qualitative Risk Analysis [Process] What are the inputs, tools and outputs
INPUTS:
Risk Mgmt plan, Risk register
TOOLs:
Probability and impact assessment, Probability and impact matrix, Data quality assessment, Risk urgency assessment, Risk categorization.
OUTPUTs:
Risk register updates
Perform Quantitative Risk Analysis [Process] What are the inputs, tools and outputs
INPUTS:
Risk Mgmt Plan, Risk Register
TOOLs:
Data gathering & representation techniques, Quantitative risk analysis and modeling: EMV, Modeling and simulation, Sensitivity analysis, Decision trees.
OUTPUTS:
Risk register updates
Plan Risk Responses [Process] What are the inputs, tools and outputs
INPUTS:
Risk Mgmt Plan, Risk Register
TOOLS:
Strategies for negative risks: Avoid, mitigate, transfer, accept. Strategies for positive risks: Exploit, enhance, share, accept. Contingent response strategy
OUTPUTS:
Risk register updates PM Plan updates
Monitor & Control Risks [Process] What are the inputs, tools and outputs
INPUTS:
PM Plan, Risk register
TOOLS:
Risk reassessment, Risk audits, Variance analysis, Reserve analysis
OUTPUTs:
Risk register updates, Change Request, Updates
