Planning, Staffing, Assigning, and Delegating

Question 1

This involves in the visualization and determination of a course of action

Answer 1

planning

Question 2

These are often the tools utilized to achieve specific objectives through people, and knowledge of the results desired can impact the number of personnel, their functions, specific skill levels, and supplemental requirements for funding

Answer 2

staffing and assigning

Question 3

this becomes an artform if appropriately orchestrated by qualified supervisors and managers who have taken the time to develop the capacities of their subs

Answer 3

delegating

Question 4

PODSCORB model

Answer 4

planning, organizing, directing, staffing, coordinating, reporting, budgeting

Question 5

Forecasting the needs of the organization required to meet the mission, goals, and objectives

Answer 5

planning

Question 6

grouping together subsystems in order to achieve efficiency, effectivness, and productivity

Answer 6

organizing

Question 7

telling people what to do, when to do it, and how to do it

Answer 7

directing

Question 8

recruiting, selecting, training, and assigning employees for performing necessary tasks

Answer 8

staffing

Question 9

managing employees and resources for unified response and performance

Answer 9

coordinating

Question 10

providing and receiving feedback to enhance performance

Answer 10

reporting

Question 11

allocating funds to accomplish the goals and objectives of the organization

Answer 11

budgeting

Question 12

POSTBECPIRD

Answer 12

planning, organizing, staffing, training, budgeting, equipping, coordinating, public information, research, development

Question 13

Specialized method for weighing pros and cons gets a whole view of all the forces for or against a plan so that a decision can be made which takes into account all interests

Answer 13

Force Field Analysis

Question 14

drawing indicating paths to decision-making where alternatives are evaluated to achieve the optimal results available under the circumstances

Answer 14

decision tree

Question 15

A decision tree begins with a

Answer 15

decision that needs to be made and is respresented by drawing a small square towards the left side of a large paper

Question 16

in a decision tree, squares are? circles are? lines drawn from the decision square?

Answer 16

squares- decisions, circles are uncertainty or random factors, various options are lines

Question 17

SWOT analysis

Answer 17

methods used to evaluate Strengths, Weaknessess, Opportunities, and Threats involved in setting a goal and objectives for a project

Question 18

SWOT analysis identifies what?

Answer 18

favorable and unfavorable internal and external factors that affect the success of the project

Question 19

Proper allocation of resources and personnel to properly handle situations that might impact the daily operations of the orgainzation

Answer 19

staffing

Question 20

identifying specific personnel or groups to accomplish specific tasks, solve specific problems, expand communication with the target individuals, groups, and/or provide services during specific time periods or locations

Answer 20

assigning

Question 21

examples of assigning

Answer 21

selective distribution factors
chronological distribution of resources
relief factors
availability factors
nature of project
application of COMPSTAT

Question 22

How does effective assigning impact the timeliness fo response?

Answer 22

it minimizes the time that officers take to arrive at routine calls
ensures that officers are available to back each other up when needed

Question 23

Which process requires considering whether or not the staff is qualified to complete the project or task?

Answer 23

planning process

Question 24

This requires resources and whether or not it is cost effective must be evaluated and considered in the planning process

Answer 24

training

Question 25

These three things are all essential considerations when planning and determining the success of the project

Answer 25

subordinates’ KSAs, where and when staff will be needed, and how staff assignments will affect the budget

Question 26

This group of people will want to succeed an rise to the challenge when given the tools, knowledge, and responsibility for the overall success of the project

Answer 26

subordinates

Question 27

The more subordinates are involved or aware of this process, the more likely they will understand and support to effort

Answer 27

planning process

Question 28

assigning authority and transferring a task to a subordinate

Answer 28

delegating

Question 29

Resolving a citizen complaint, assigning an officer to ride along, roll call presentation by officer who is currently on promotional list, identifying most qualified officer to do something, are all examples of?

Answer 29

delegating

Question 30

increases in effectiveness as a supervisor, develop skills and knowledge in subs, builds teamwork, builds trust, and implements effective time management skills are examples of?

Answer 30

effective delegation

Question 31

effective delegation techniques include?

Answer 31

identify tasks
consider individuals available
consider nature of tasks
consider importance of tasks
consider urgency
assign appropriate persons
explain expectations
clarify questions
provide necessary resources
provide necessary authority
check peridically on progress
revevaluate if needed
provide constructive feedback
debrief as appropriate

Question 32

Relevance on time and impact on delegation;

less time vs more time

Answer 32

less time there is, more narrow the list of potential candidates to whom the project can be delegated
more time, more participants can be involved in one or more stages or the assignment

Question 33

The more of this that are relevant and available will lead to greater likelihood of a successful outcome

Answer 33

more resources

Question 34

when resources are somewhat limited but this is not, optimal or nearly optimal outcomes can still be achieved

Answer 34

resourcefulness

Question 35

effective methods to monitoring the progress of a delegated task

Answer 35

1. require status report at reg intervals, inspect what you expect
2. be available to provide directions
3. review progress, make suggestions, and reward

Question 36

eye for detail, sense of urgency, accurate definition of the problem, generation of alternatives, mechanisms appropriate for applying each alternative to the desired outcome to see if it is the path to success, application of decision mechanisms and assessment of desirable and undesirable outcomes of each, selection of most appropriate alternative, and justification of selection are the elements of?

Answer 36

completed staff work

Question 37

Supervisors should never assume that those to whom they delegated authority will use it wisely therefore what is necessary

Answer 37

regular monitoring

Question 38

what can never be delegated?

Answer 38

responsibility

Question 39

This is holding a subordinate accountable for the use or misuse of delegated authority

Answer 39

accountabiity

Question 40

one can delegate these two things but not the third thing

Answer 40

can delegate authority and accountability but not responsibility