P&P Administrative Flashcards
Do Memos have the same power as P&P?
Yes, as long as signed by a chief above the Division level
Standards of behavior is reviewed with who and when?
Any new employee within 30 calendar days of employment or transferring to a new assignment
standards of behavior violation gets reported to whom?
BC or section head
Core Values
Commitment, Courage, Integrity, Innovation, Teamwork, Service
EMS Captain Chain of command
EMS Captain, EMS Administrator, BC, DC, Deputy, Chief
Captain Chain of Command
Captain, BC, DC, Deputy, Chief
Two officers of equal rank, sequence of authority?
a. Officer having the assigned responsibility
b. Officer having on-duty status
c. Officer having seniority in rank
Old US flags go where?
wrapped in a brown paper bag and sent to the warehouse.
Uniform classes
Class A uniform – the formal dress uniform
Class B uniform – the regular duty uniform Class C uniform – the arduous duty uniform Class D uniform – the physical fitness uniform
when is class a uniform worn
- Appropriate formal ceremonies, i.e. funerals, parades, graduations, or other
appropriate functions. 2. Any other occasion deemed appropriate by the fire chief.
where does class a hat go when indoors?
under the left arm
when is class b uniform worn
between 0800 and 1700 or anytime in public
class b uniform exceptions
- When performing arduous duty tasks.
- When engaged in physical fitness training.
- When on an incident or other activity that requires PPE.
- Unless otherwise directed by the division chief.
who can approve the readiness uniform
ops division chief or duty chief
class c uniforms may be worn when
- At the direction of the supervisor and when appropriate for performing
arduous duty tasks. - In the station after 1700 hours.
can class c uniforms be worn in public
no
staff engineers and captains need what else to wear a readiness uniform?
their respective division chiefs approval
minimum uniform during times of shift exchange
bunker pants and class c shirt
baseball caps can be worn when
Ball caps may be worn with Class B, C, and D uniforms, with approval from the direct supervisor.
hair length front and back
no longer than the eyebrows and not below the top of a collared shirt when standing
sideburn length
may extend to the bottom of the ear and no wider than 1 1/4 inches
mustach standard
trimmed so that at least one half of the upper lip is visible, and it does not extend beyond the natural facial smile creases or is more than ½ inch below the corner of the mouth.
tattoo exceptions
during physical exercise, wearing the Class D uniform and outside of public view.
what is an emancipated minor
- The patient is legally married,
- The patient is a member of the military, or
- The patient possesses a “judicial declaration” from a judge granting emancipation.
what are we not able to tell a parent about their childs medical condition
i. Pregnancy – A minor may consent to medical care related to the prevention or treatment of pregnancy, except sterilization. (Cal. Family Code § 6925)
ii. Contraception – A minor may receive birth control without parental consent.
iii. Abortion – A minor may consent to an abortion without parental consent and without court permission.
between 12 and 18 what are we not able to tell a parent about their childs medical condition
STD’s, HIV, Aids, Drug or alcohol abuse, Rape
can the captain tell the media factual incident information regarding fatality accidents?
captains descretion
informal privacy complaint process
- resolve with individual
- report to immediate supervisor
- take to the next level to start formal process
formal privacy complaint process
take to HR within 180 days of complaint in writing using the “County of Santa Barbara Medical Information Privacy Complaint” form
whose responsibility is it to investigate complaints
captain assigned to the district.
when should complaints be investigated
immediately
jury duty pay code
FJU
when solicited by an attorney or investigator regarding a call, what does the captain do
refer them to the investigation section
Who can solicit incident information without prior authorization?
district attorneys office or sheriffs office
what to do if you get a subpoena
give a copy to supervisor, notify investigation section immediately, keep a log of all time spent in preparation of subpoena
Emergency contact information is updated how often
annually through target solutions
Can the department chaplain ride in department vehicles
yes, at the discretion of the responsible captain, but they have to sign a release form and under no circumstance do they operate department apparatus
can chaplain spend the night at the fire station
yes, at the discretion of the BC
communication with the chief options
chain of command, union representation, station visit
personal property loss procedure
submit through the chain of command a written statement of facts, a completed Personal Property Damage Statement form, and a county Single Payment Claim form, properly signed and dated. Attach proof of the value of the item lost or damaged, such as a sales slip.
who and when can someone safely surrender a baby
person with lawful custody and within 72 hours of birth
where shall the safe surrender kit be located
on each fire apparatus in the glove box
Safe surrender procedures
no questions asked, place a bracelet on baby and give matching bracelet to parent, contact dispatch to start an incident and respond an ambulance, maintain custody of baby until turned over to the hospital staff, request dispatch notify child welfare agency, on duty BC and PIO
who is responsible for coordinating with the media on scene of an incident
the incident commander until the PIO has relieved him
who can call a code 20
IC, on duty BC, other chief officer or PIO
What is the news media line and how does it work
805 681-5546. It is the PIO responsibility to prepare a recording within 15 minutes of a code 20 notification
Who can call a news conference
Chief only
Who can call a news release
PIO with Chief approval
What incidents warrant a Major Incident Report (MIR)
• 2nd alarm fires (all) • HAZ MAT incident • oil spill • over the side rescue • technical rescue involving a helicopter • special interest incidents such as: floods, major road closures, animal rescues, and aircraft down • fatality resulting from a fire
When no PIO is available who is notified
calls shall be referred to the battalion
chief, duty chief, deputy chief, and fire chief, in that order.
What is a Life Hazard
The existence of a process or condition that would likely cause serious injury or death to exposed persons.
What is a Life Hazard Zone
A system of barriers surrounding designated areas at an incident scene that is intended to stop fire personnel and other responders from entering a potentially life threatening hazardous area.
What is a life hazard lookout
A qualified person located where they can safely observe a Life Hazard, monitor resources and personnel in the area, and communicate with resources keeping them a safe distance away. The Lookout will also isolate and deny entry to any responders or resources until the Life Hazard is mitigated and the IC approves the release of the life hazard zone
Who can release the life hazard zone
IC
How is the life hazard zone identified
minimum 3 horizontal strands of barrier tape between 1-3 wide securely fixed to stationary objects
what should the hazard zone tape say on it
“do not enter” or Do not cross”
When a life hazard is identified what should happen
immediately contact IC using “emergency traffic”and give nature of hazard, specific location, resource needs, and any immediate exposure needs, then the IC assigns a lookout or assistant safety officer
what is the ideal tape to use for a life hazard
red and white stripped or chevron 1-3”
How far apart should life hazard tape be?
18-24”
what else is recommended when establishing a life hazard zone
illumination
Life hazard in a large area what needs to be in place
three strips located across all access points that includes description, location, and distance of the hazard from the tape.
standardized symbol for a life hazard on a map
red stop sign with three white horizontal strips
Life hazard known before dispatch
dispatch will announce in the initial dispatch and conduct a roll call
Life hazard known after dispatch but before units arrive on scene
dispatch will announce and do a roll call
Dispatch made aware of life hazard after IC has been established
life hazard will be directed to the IC
When should breathing apparatus be used
when a doubt exists
SCBA use in hazardous atmosphere (2 in 2 out)
if a two-person company arrives at an incident where a hazardous atmospheric condition is involved, the company will not take action until an additional person with appropriate safety gear is present.
When and what must be filled out after an employee injury
Employee’s Claim For Workers’ Compensation Benefits, Supervisor’s Report on Employee’s Workers’ Compensation Claim, and Authorization For Release of Medical Information forms packets within 24 hours of injury or illness goes to the personnel clerk
when do we not have to follow the 2 in 2 out policy
incipient stage of fire or when there is a reasonable belief that victims may be inside
what must at least one of the persons in the 2 in 2 out policy be doing
accountability
department stance on safety violations
zero tolerance
what is the most common safety infraction
not wearing proper safety gear
what happens if a safety infraction occurs
progressive discipline procedures will be implemented
Serious Injury or accident procedure for supervisor
ensure appropriate pre hospital care, notify on duty BC, secure the incident scene, follow reporting procedures
Where do employees go for burns
sherman oaks burn center
where do employees go for trauma
UCLA medical center
where do employees go for toxic materials injury
Northridge Hospital
Workout time
minimum of 1 hour, maximum of 1 1/2 hour
Health examinations are done?
every two years
physical fitness evaluations are done?
annually
who gives the physical fitness evaluation?
supervisors
where do the results of the physical fitness evaluation get sent to?
HR Manager
how often do staff personnel workout
1 - 1 1/2 hours three times a week
minimum workout defined
5 min of warm up, 30 min of aerobic, 5 min cool down, twenty min shower time
approved physical fitness routines
non contact aerobics, weight lifting max of 135 lbs, stretching, non contact karate
is the physical fitness program mandatory?
yes
Tobacco policy specifics
no tobacco for all employees on duty, no tobacco on or off duty by all employees hired after 1987
level 1 exposure and required action
being in the presence of a patient known or nor known to having a disease, no action required
level 2 exposure and required action
contamination of clothing or equipment by a victims bodily fluid, requires decon of employee clothing and all equipment used
level 3 exposure and required action
victims blood or bodily fluids in direct contact of employee by way of cut, eyes, or mucous, decon and initiation of report
blood testing of source individual of exposure process
get consent, if no consent request Health and Safety Code 199.65 be implemented
NFPA structure boot standard
NFPA 1971
NFPA wildland boot standard
NFPA 1977
Who authorizes the readiness uniform?
Operations chief posts it in the morning report
When is the readiness uniform not authorized
public events, classroom training, fire prevention activities
corrective lens type?
safety plastic, no glass
corrective lens in breathing apparatus
specticale kit and dept pays for it, unless employee chooses to pay for contact lenses
type of contact lens approved
extended wear at the cost of the employee, no daily wear or hard contact lenses allowed
who needs to wear high visibility safety vest
all personnel working with the right of way of all roadways and exposed to traffic
high visibility safety vest exceptions
- when roadway is closed to normal traffic
- actively engaged in competing hazards
- fire suppression activities
- rescue/extrication
- haz mat measures
- IDLH
- incidents that require immediate action to save lives
position of backing assistance
left rear and right front
what should be on while backing any emergency vehicle?
code 3 lights
process for backing alone
walk a circle of safety, back immediately, cautiously and slowly, if you cant beck immediately walk another safety circle, use horns signals when backing alone.
When can a new employee take vacation
6 months of continuous service, accrued the amount wanting to take
Which days can you NOT take pre-scheduled vaction
Thanksgiving Day, Christmas Eve, Christmas
Day, New Year’s Eve and New Year’s Day.
Selection period for pre-scheduled vacation
the calendar year beginning with the
first day of the first pay period in the calendar year (usually pay period 2)The selection process shall begin in November and be completed by December 15 of
each calendar year.
How many people can take Prescheduled vacation at once
Each battalion will be limited per shift,
per specialty to two captains, two engineers, and two firefighters who can select the shift
off.
How many days can be prescheduled
must be a minimum of two days but not more than 4 consecutive
what do you need to take unscheduled vacation
find your own coverage, get approval from your supervisor and BC
whose responsible for filling less than 12 hours off
responsibility of the member who
is taking that time off, even if the partial is approved and overtime is authorized. The exception will be partials for mandatory training or assignments
what is the reporting time for a constant staffing day recieved the same day
2 hours
hazmat staffing
5 per day between 18, 30, and 31
usar staffing
6 per day between 11, 12, 14, and 17
water rescue staffing
6 per day between 11, 12, 14, and 17
helicopter staffing
1 hoist qualified, 1 rescue swimmer
when should prescheduled vacation be applyed for
november 30th each year
who gets credit for a force hire
the person who works the day
does the force hire list reset?
no, its continuous
force hire credit for being held on duty?
Persons held on-duty for four or more hours while waiting for constant staffing or force
hire coverage to arrive will be given credit for force hire
What can make you exempt from a force hire?
a. While on prescheduled vacation. See P&P 1.4.1 for details on prescheduled
vacation.
b. If the force hire will cause line personnel to work in excess of 72 consecutive hours
or staff personnel to work in excess of 64 consecutive hours.
c. If they are sick or injured. If these reasons are claimed for an exemption, the
employee shall obtain a doctor’s release before returning to regularly scheduled duty.
d. To work Christmas or Christmas Eve, if they are already scheduled to work either
day.
e. To work Christmas or Christmas Eve, if they were force hired to work either day the
previous year.
f. Staff personnel are exempt from being force hired on weekdays (Mon.–Fri.), holidays,
or when assigned to on-call or stand-by status.
g. ROSS duty officers, crew chief captains in the ASU, captain and crew bosses on the
hand crew, and the public information officer, are exempt from force hire at all times.
emergency recall
During emergency recall, any member contacted must report to duty as in the case of force
hire.
what time are you no longer obligated to work a day you are clicked in for?
0745, that member will no longer be obligated
for that day. The member may be contacted after 0745, but at that point the day may be
accepted or denied without penalty.
who needs to approve trades and when do they need to be payed back
immediate supervisor and with 12 months
how many shift exchanges are you allowed to owe
six (144 hours)
whats the latest you can call in sick
0700
how is draw down determined
the actual number of personnel employed. It is a literal body
count of our personnel.
can you make a dr appointment for a duty day?
permission to keep a doctor’s appointment during on-duty hours must be given by the
duty Battalion Chief in advance of the appointment
who and when is emergency recall initiated
Emergency Recall shall be initiated when a Department Chief Officer determines that an
emergency incident has depleted the on-duty personnel force to a point that timely coverage is
necessary.
what is limited recall
Limited Recall shall be initiated when coverage for a “limited” number of stations or
personnel is needed due to an emergency incident.
what is general recall
General Recall shall be initiated when maximum (all hands) staffing is needed due to a
major emergency or disaster.
hours payed for an emergency recall
Overtime for recalled personnel shall be paid from the time of their arrival at a station until the
time they are released by the officer in charge. If, after arrival at an assigned station, the duration
of the recall is less than two hours, recalled personnel will receive two hours pay.
ranking member of a recalls responsibilities at the station
- Recording in the station journal the names, ranks, and arrival and release times of all
recalled members comprising the crew; - Notifying Dispatch and Expanded Dispatch, if in service, of the recalled crew’s in service
status; and - Notifying the Chief Officer of each crew member.
What are the protected classes
sex, sexual orientation, race, color, national origin,
ancestry, religion, age, marital status, physical disability, mental disability, or medical
condition
what is verbal harassment
derogatory, offensive, threatening, or intimidating
comments, epithets, slurs, or jokes
what is visual harassment
may consist of displaying or circulating derogatory or offensive posters,
cartoons, drawings, photographs, pin-ups, computer images, or electronic media
transmissions.
what is physical harrassment
assault, battery, or unwelcome, unnecessary, and
offensive touching (kissing, hugging, patting, rubbing, groping, pinching, brushing
against), staring, leering, gesturing, whistling or making noises, impeding or blocking
movement, or physically interfering with normal work or movement.
how can you make a harrassment report and to whom
make it to HR manager orally, or in writing, free of any requirements as to form.
how often do probationary employees get evaluated and how
monthly and using the County of Santa Barbara Employee Performance Report template
probationary satisfactory evaluations go where
probationary employee’s duty station personnel folder.
probationary unsatisfactory evaluations go where
forwarded to the
responsible Battalion Chief and the Human Resources Manager.
bid sheets are valid when
from the date of receipt at Headquarters
how do you cancel a bid
member submits a written cancellation request to the Human
Resources Manager before the bid closing date.
how do subsequent bids after the original vacancy get filled
All vacancies created by filling an original vacancy shall be filled as soon as possible from bids
on file as of the closing date of the original vacancy.
tie breaker for bid sheets
- Placement on department established promotion list
2. Recruit academy final ranking
paramedic commitment
3 years
haz-mat commitment
2 years
staff commitment
3 years
who can manipulate the staff commitment
fire chief
if “reasonable suspicion” what does the supervisor do?
Through the chain of command, request the authority of the
Fire Chief/Deputy Fire Chief or Duty Chief for drug/alcohol testing.
in “reasonable suspicion” what happens after the chief authorizes testing?
The supervisor supervisor shall contact the collection site and make arrangement for testing the employee
what percentage is “under the influence”
.04 or greater
what if the employee to drug or alcohol use prior to testing
the employee may elect to go into a Department approved drug and/or alcohol rehabilitation program at his or her own expense, if he/she is eligible
outside employment hour limitation
shall not exceed 24 hours per week
when are you required to turn in the outside employment form and who does it go to
every year, through the chain of command to the chief
dependent adult age
18 to 64
who do you call to report abuse
When in doubt,
call Child Welfare Services (CWS) or Adult Protective Services (APS) or law enforcement
If a child or dependent adult/elder is in imminent danger or it is after Hotline hours, you are
responsible for doing all of the following:
- request law enforcement respond immediately
- contact the on duty Battalion Chief
- contact the Hotline the next business day
child abuse must be reported when?
36 hours
adult/elder abuse must be reported when?
within 2 business days
who manages the county pool vehicles?
general services
process for getting a pool vehicle
submit request for a pool vehicle to supervisor, if dept pool vehicle is unavailable, a request for a vehicle will be made to logistics section who will either give them a dept pool vehicle or arrange a county pool car
one of two things needed to take you vehicle home?
assigned to on-call status or division chief or higher
what forms do you need for boot reimbursement
F19, non-travel claim form and original receipt
how much will the dept reimburse you for boots
$150
how much will the dept reimburse you for boot repair
$60
who is responsible for and how many meals shall be provided on each apparatus
the captain, 3 meals for each person assigned to the apparatus
how many MRE’s shall be kept at each station
2 cases, one for engine restock and one in case of a major emergency
who can charge meals to the dept from a restaurant?
logistics chief or representative
travel reimbursement for training gets turned into who
training dept, all others go to finance
when do reimbursement forms need to be turned in to finance?
within 10 days of return to the county
who has credit cards and how many?
On-Duty Bc’s and each battalion has 3
how much is education reimbursement for undergraduate work?
$100 per unit
what do you need to submit for education reimbursement?
Education Incentive Pay Request form, written education plan, must get pre-approval
how does a station repair get resolved
supervisor sends an e-mail to the BC, Logistics captain,
if an emergency repair of the station needs to be done after hours or holidays
notify the Shift Battalion Chief, and the Shift
Battalion Chief will call the Duty Chief for approval to authorize overtime for the Logistics Captain.
who is the only one who can authorize overtime for the logistics captain to aid in after hours station repair?
duty chief
IT requests go where?
IT support line and follow directions on the voice mail
It requests should not be submitted via…
email, pager, in-person, or to personal extensions/voice mail
after hours IT support gets sent to who?
Duty chief for approval, and duty chief contacts IT
who can approve social media posts related to the SBCoFD
Fire Chief
is the station journal public record?
yes
what should be written in the front of the station journal?
the names, addresses, phone numbers, driver’s license class and expiration date, Driver/Pump Operator certification, date of expiration, and blood type of all assigned personnel.
critical things to record in the station journal
exposures, injuries, visitors
how often are readiness inspections done?
quarterly
what is the 1st quarter readiness inspection
ops chief and logistics inspect all operations facilities
what is the 2nd quarter readiness inspection
Personnel Uniforms and PPE, Records
what is the 3rd quarter readiness inspection
apparatus and equip records
what is the 4th quarter readiness inspection
Personnel Uniforms and PPE,
Stations, Facilities,
Records
who is responsible for the safety and behavior of ride-a-longs
station captain
what form is filled out by the ride-a-long and where is it kept?
F-76 and its kept at the station for one year
can a ride along stay overnight
yes, at the descretion of the captain but the ride along must supply his own bedding
minimum age of ride along?
16 with parent note
appointments for ride a long shall be made how far in advance
2 weeks
when are NFIRS reports required
ASAP but no later than 0700 hours before going off duty
what happens when the reporting systems is down
Station Captains will log each incident in the station
log book, and initiate electronic filing upon the notification that CAD has been restored.
Do single resource out-of-county personnel do a NFIRS report
yes
