Organizational Structures Flashcards
Chain of Command is also called?
What does it do?
Line of Authority
Path orders flow down, responses flow up
Unity of Command Principle?
Each person in an organization should report only to one supervisor
What are the two types of span of control and what are their benefits?
Narrow/Tall: close supervision, quick communication, greater control
Wide: flatter, decisions made faster, saves money, increases motivation, more flexible
What is a bureaucracy? (6)
- well defined chain of command
- division of work between depts.
- system of rules for rights and duties of employees
- procedures for routine decisions
- Selection process for employment
- Rewards and punishments
What is an adhocracy?
small flexible groups formed around specific needs. Doesn’t follow a chain of command
RM programs can be attached to: (4)
- Finance
- Legal
- Admin
- IT
What makes a good RM employee? (7)
- Physical strength
- Attention to detail
- Neat, orderly, reliable, organized
- People person
- Clerical ability
- Can read quickly
- Good memory
Possible career paths? (9)
- Active records staff
- inactive records staff
- Imaging/Micrographics
- Electronic Records
- Archives
- Library Services
- Management
- Records Analyst
- Freedom of Information and Privacy officer
What is the difference between a consultant and a Competitive Intelligence Analyst?
Consultant: outside person hired to analyze and propose RM practices. Might train, setup basic framework, policies, research retention schedules.
CIA investigates other organizations to learn from them, predict big moves, assess mergers. Shift through annual reports, websites, news articles, social networking, online reviews
What is an organizational chart?
Shows task and functional responsibilities of employees in an organization. The lower down someone is the less responsibility they have. Shows who is accountable to who.
