Filing supplies

Question 1

What are some selection criteria for filing supplies? (6)

Answer 1

Compatible with equipment
Easy to use, meets needs
Will last required time
Price is reasonable
Tested with small lot
Whether colour coded required

Question 2

What weight are light, standard and heavy weight folders?

Answer 2

8 pt
11 pt
25 pt

Question 3

How many positions are their for internal prongs?

Answer 3

8

Question 4

What can guides be made of? (4)

Answer 4

Pressboard, manila, plastic, cardboard

Question 5

What are the three types of out indicators?

Answer 5

Out guides, Out folders, Out sheets

Question 6

What are the advantages of labels? (4)

Answer 6

Speeds filing, refiling, retrieval
Easier to see misfiles
Can make simple or complex systems
Requires little training

Question 7

What are disadvantages of labels? (3)

Answer 7

Colour blind/inconsistent/changes

Placement must be consistent

Complicated systems may be confusing

Question 8

What are the features of a good box? (3)

Answer 8

Separate lid

Double reinforced sides

Heavy gauge cardboard

Question 9

How much space should you leave in a box?

Answer 9

1-3 inches or the size of a fist

Question 10

How many guides can be used per file drawer?

Answer 10

20

Question 11

What’s the max width of a single folder?

Answer 11

3 inches